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Home My WebLink AboutMBC 10/24/1995_ 6�fi�� MUNICIPAL BUILDING COMMITTiou MINUTES - OCTOBER 24,1995 1 1J MEMBERS PRESENT: Louis Amoroso, Bill Antoine, Larry Carpenter, Rich Feeley, Emil Giordano, Steve MacCaffrie, Andrea Micheli, Don Nicoletti, Arthur O'Neill, Doug Ronald, Dianne Royle, Ed Sliney, Bill Williams, Dave Young MEMBERS ABSENT: Judy Scott GUESTS PRESENT: Roger Hoit, - Strekalovsky and Hoit, Rick Goddeau - Director of Buildings and Grounds, Linda Chilson, Jean Miller, Russ Hartmann - School Committee, Richard George - resident MINUTES: Minutes of October 10, 1995 MOTION: To approve as corrected (Carpenter/Antoine) 6-0-0 The Boston Globe - Clerk of Works $373.75 MOTION: To approve as submitted(Antoine/Feeley) 6-0-0 The Sun Chronicle - Clerk of Works $109.20 MOTION: To approve as submitted (Carpenter/Antoine) 6-0-0 The Sun Chronicle - Snow Guards RIB 20.50 MOTION: To approve as submitted (Antoine/Carpenter) 6-0-0 BookEnds - $ 19.95 MOTION: To approve as submitted (Antoine/Feeley) 5-0-0 • Memo to D. Royle from D. Young RE: Parking at new Town Hall. • Memo to D. Royle from D. Young RE: Parking at new Town Hall. • Memo to B. Cook and S. Burke fiom D. Young RE: Order of Conditions Police • Memo to W. Williams fiom D. Young RE: stored items - Park Row School. • Memo to all Dept. Heads fiom D. Clifford RE: park Row Surplus Materials. • Memo to D. Clifford from D. Young RE site work W. Mansfield. • Memo to D. Lewis from D. Young RE: land clearing - W. Mansfield • Minutes - meeting of 10/10/95 - Zoning Issues - Municipal Projects. • Copy of Legal Ad - ZBA hearings Nov. 7, 1995. • Memo to A. Lieb fiom D. Walter S&H (CC:MBC) Addenda Schedule • Copy of Addenda #1. - Municipal Projects • Letter to D. Young from K. Viens, Historical Commission - RE: Stone Statues. Minutes - Oct.24,1995 - MBC • Letter to B. Williams from K Viens, (CC: MBC) Memorial Hall Sculptures. l • Memo to B. Williams from D. Young RE: Motion Jordan/Jackson Account Balance: • Memo to D. Nicoletti from D. Young RE: MHS Roof Warranty. • Letter to D. Young from Associated Subcontractors of Massachusetts RE: W. Fire Station bid openings. • Letter to M. Doherty from R. Colin Construction, Inc. RE: Bidders List. • Copies of thank you letters for assistance in Municipal Projects. • Copies of Filed Sub -bids for W. Mansfield: Roofing, Plumbing, Electric, HVAC. (Announced delay of bid opening for general bid opening on W. Mansfield, the MBC felt that this was a good decision- Discussion on bid competition followed.) • Copies of companies requesting Bid Documents (10-11-95) • Copies of Bids for installation of Snow Guards - Jordan/Jackson School. Discussed bids received for the installation of the snow guards at the Jordan/Jackson School. MOTION: To accept A& M Roofing pending receipt of insurance and bid bonds and ask the Town Manager to award a contract $34,900.00 (MacCaffrie/Amoruso) 7-0-0 Discussion on well, costs look like it will be in the $20,000 range. The Well will be placed on the Jordan/Jackson side of the stream. This will be sent out to bid after Town Meeting. Mr. Goddeau of Buildings and Grounds will come in two weeks to present an REP. Location needs to be decided. Roof spots should be repaired after the winter season and after the instillation. An REP will be developed for MBC review on this project. The preliminary figure is around $10,000. High School Roof Warranty- the attorney for the School department is reviewing the warranty. Discussion about roofing system which involves insulation. The MBC has referred this item to the School Department for their resolution. MUNICIPAL PROJECTS - UPDATE • Strekalovsky and Hoit has sent out 360 sets of bid documents for the municipal projects. • File sub -bids will be opened at 12:00 noon on 10-26-95 for the Police, Town Hall and Central Fire Station. • The opening for general bids for the Police, Town Hall, and Central Fire is scheduled for November 7, 1995 at 7:00pm • The opening for general bids for the West Mansfield Fire Station is scheduled for November 9, 1995 at 2:00pm Minutes - Oct.24,1995 - MBC Members MacCaff c and Carpenter advised the MBC that the companies they work for John T. Callahan and Charlesgate, respectively, may be bidding on the projects. Both members stated publicly that they are not involved in the bidding process, nor are they informed about the possibility of bids being prepared and they would refrain from giving advice or information or engage in discussion concerning the Mansfield projects. FUM STATION - WEST: The File sub bids came in lower than we expected by about 20,000. The low bidders appear to be fine. Discussion on certification of payroll wages took place. The site for the West Mansfield Station needs about $100,000 worth of site work. Can we revamp our responsibilities for site work, if this is included in the contract then it could easily send the project over budget. Mr. Clifford, DPW Director has stated to Chairman Young that he didn't feel that he could handle the grubbing and filling on the site. Maybe with the delay in the bid date discussion could be initiated with DPW. The MBC does not feel that the Town should be responsible for the filling of the site. Roger asked if we can put this site work out as an alternate to determine what the costs of the site work and the building is separately. Either the Town will do all the work, dispose of the stumps, and keep the loam or the General Contractor will be responsible for the stumps and leave 800 +- yards or loam at Plymouth Street. FIRE STATION - CENTRAL: Chairman Young spoke about the need to have a separate bid amount for the Central Fire Station. There is a concern about the timeliness of a ZBA decision, A separate bid amount for the work at the Central Fire Station doesn't seem to be possible. It would have to be delineated as an alternate in the bid. If the variance isn't granted then we could go out to bid on the central fire station. POLICE STATION• Chief O'Neill discussed the possibility of obtaining a generator prior to construction. The generator could be negotiated out of the contract should this occur. Member Feeley has sent in his application to be reappointed to the MBC. Barry Turner - 76 South Main Street. an applicant for the clerk of works position. gave the MBC examples of work samples for their review. The documents were forwarded to the secretary for distribution to the screening committee. Mr. Hoit, asked about reimbursement for printing costs on the bid specifications. SCHOOL PROJECTS - UPDATE Discussion about the Town meeting and the figures that are being put forth. Member Giordano distributed a cash flow statement. If we get a positive vote on 11-6 then Minutes - Oct.24,1995 - MBC Robinson would go forth - Spring of 96, Middle School - Spring of 97, High School - Spring of 98. Discussion followed about bid ding and scheduling. It was the consensus of the MBC that the cost of inflation would not allow the third project to be completed. The financial options are not the responsibility of the MBC. The MBC will follow the direction of the Town Meeting their statement is that the money won't be there because of inflation to complete the three projects. Meeting Schedule: 11-2-95 MBC - short list applicants - Executive Session 11-6-95 - Town Meeting 11-7-95 - 7:00 PM Bid opening Police, Town Hall, Central Fire 11-7-95- 7:45pm-8:45pm - ZBA hearings all projects 11-9-95 - 2:00pmBid opening - West Mansfield Fire 11-9-95 - 7:OOpm discussion of bids, and applicants. 11-14 and 11-21 - normal meetings. MOTION TO ADJOURN- Carpenter/Antoine 5-0-0 10:00 pm. F. Respectfully submitted, f Maureen R Doherty Secretary Signature of Chair Minutes - Oct.24,1995 - MBC /lam Date of Acceptance - Vote