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Home My WebLink AboutMBC 11/14/1995Municipal Building Committee Minutes November 14, 1995 MEMBERS PRESENT: Bill Antoine, Rich Feeley, Arthur O'Neill, Doug Ronald, Dianne Royle, Ed Sliney, Bill Williams, Dave Young MEMBERS ABSENT: Larry Carpenter, Judy Scott GUESTS PRESENT: Roger Hoit - Strekalovsky and Hoit, Architects, Louis Bartolini, William Bavin and Ernest Alix - applicants for Clerk of Works. MINUTES: Minutes of October 24, 1995 MOTION: To approve as submitted,(Wil Tams/ Feeley)7-0-0 Executive Session Minutes of November 2, 1995 MOTION: To approve the contents of the minutes of executive session November 2, 1995.(Feeley/Antoine) 5-0-0 Minutes of November 7, 1995 MOTION: To approve as submitted.(Antoine/Feeley) Secretarial Payroll -October $1371.78 MOTION: To approve as submitted.(Feeley/Antoine) 5-0-0 Steve MacCaffrie told the members of the Committee that he has resigned. The members and associates wished him well. MOTION: To send a letter to Mr. MacCaff ie expressing our gratitude for his service and dedication to the MBC. (Feeley/Antoine) 8-0-0 CORRESPONDENCE: • Meeting information memo to all members. • Memo to Dianne Royle, B.O. S. from D. Young RE: appointment of Rich Feeley • Letter to R. Hoit - S&H from D. Young RE: Bid challenge • Letter to Mr. Colpoys fiom R. Hoit - S&H (CC:MBC) RE: Bid challenge. • Letter to Bob Swanson from D. Young RE: Good luck on new career choice. • Memo to all Boards and Committees RE: Submittal for Annual Town Report. • Letters to D. Young from K Boyles, Assoc. Subcontractors of MA Bid information. • Copies of Addendum to bidding documents - Municipal Projects. • Copies of bid tabulation sheets - Municipal Projects. • Copies ofZBA documents - legal notices, memos and correspondence. • Memo to D. Young fiom W. Williams re: Keyes Associates outstanding invoices MBG MINUTES - NOVEMBER 14, 1995 J MEMBERS PRESENT: Bill Antoine, Rich Feeley, Arthur O'Neill, Doug Ronald, Dianne Royle, Ed Sliney, Bill Williams, Dave Young MEMBERS ABSENT: Larry Carpenter, Judy Scott GUESTS PRESENT: Roger Hoit - Strekalovsky and Hoit, Architects, Louis Bartolini, William Bavin and Ernest Alix - applicants for Clerk of Works. MINUTES: Minutes of October 24, 1995 MOTION: To approve as submitted,(Wil Tams/ Feeley)7-0-0 Executive Session Minutes of November 2, 1995 MOTION: To approve the contents of the minutes of executive session November 2, 1995.(Feeley/Antoine) 5-0-0 Minutes of November 7, 1995 MOTION: To approve as submitted.(Antoine/Feeley) Secretarial Payroll -October $1371.78 MOTION: To approve as submitted.(Feeley/Antoine) 5-0-0 Steve MacCaffrie told the members of the Committee that he has resigned. The members and associates wished him well. MOTION: To send a letter to Mr. MacCaff ie expressing our gratitude for his service and dedication to the MBC. (Feeley/Antoine) 8-0-0 CORRESPONDENCE: • Meeting information memo to all members. • Memo to Dianne Royle, B.O. S. from D. Young RE: appointment of Rich Feeley • Letter to R. Hoit - S&H from D. Young RE: Bid challenge • Letter to Mr. Colpoys fiom R. Hoit - S&H (CC:MBC) RE: Bid challenge. • Letter to Bob Swanson from D. Young RE: Good luck on new career choice. • Memo to all Boards and Committees RE: Submittal for Annual Town Report. • Letters to D. Young from K Boyles, Assoc. Subcontractors of MA Bid information. • Copies of Addendum to bidding documents - Municipal Projects. • Copies of bid tabulation sheets - Municipal Projects. • Copies ofZBA documents - legal notices, memos and correspondence. • Memo to D. Young fiom W. Williams re: Keyes Associates outstanding invoices MBG MINUTES - NOVEMBER 14, 1995 • Memo to B. Mangiaratti from W. Williams RE: contract review - JJ. Snow Guards • Letter to D. Young from J. Miller, HMFH Architects RE: Balancing Reports. (Send copy to Rick Goddeau) • Memo to D. Royle from D. Young RE: Support for Warrant Article #7. • Copy of draft of Warrant Article #6. • Drafts:- Scope of Work for installation of well, Specs for Roof Repair and Paint - JJ • Letters to D. Young from R. Hoit RE: Fire Station and Police Station bid review. • Analysis of Project budget review MUNICIPAL PROJECTS: Roger Hoit reviewed the bid documents with the Committee. References have been checked for the apparent low bidder and they appear to have good references. The MBC asked about the number of change orders and how the contracts were completed in their other projects. Provided the scope of the project does not change then we can make changes up to 15% of the project. Discussion of cost figures fiom Consigli Construction Company with review of the West Mansfield Fire Station. Discussed and reviewed the project analysis for Central Fire Station and Town Hall. How close are the figures: Town Hall - $200,000, West Mansfield - $75,000. Can we get the figures for air conditioning. Can we scale back the office space in West Mansfield. The Town Manager would like to review this with the finance committee. We need to discuss this situation and see if there is any flexibility. We need to see what can be done legally for the Town. Bill asked that we receive a viable set of options for the committee to review. Members of the Committee commented on concerns over fumes and unsafe buildings, N. Attleboro went out to bid three times. Using fire department personnel to paint was not an acceptable alternative. Can we direct the money allocated to Central Fire Station to West Mansfield. Chief Sliney would prefer to get Plymouth Street moving. Member Ronald feels that we should move forward we can review the Police Station later, we should move towards Town Hall and West Mansfield. Member Royle asked if it is in Town's best interest to go out to bid again. Concerned with the connector to Memorial Hall. It would be better to connect. Chief O'Neill does not feel that the Police Station is the least of the problems. We should watch the budgets so that the money is not taken from the Police Station. The Police Chief will work with the Department of Corrections to do demolition's, and probably for finish work. We should be creative with work and labor on the projects. We are committed to complete all the projects. We may to need to sell the Paine School and West Mansfield Fire Station. Cable has money to give as rent if they could get space for a studio. A full report will be given at the next meeting. MBC- MINUTES NOVEMBER 14, 1995 INTERVIEW - MR. LOUIS BARTOLINI Gave an overview of himself and the various projects that he worked on. Discussed difference between being on the construction side and being on the clerks side. The Committee asked questions of the candidate: -what makes you stand out as a candidate. Very familiar with the municipal environment, do you know your job well, How would you relate to the Town's Building Inspectors. Are you detail orientated, will you keep a log, documentation, interaction with others and loyalty, prevailing wage documentation. Are you used to dealing with public sector work, Discussed percentage change for work on the projects, what's your concept for change orders and how do you deal with them What's your availability. What is the clerk of the works job. Are you self sufficient in the producing your documents or do you rely on clerical support. Can you handle multiple projects? Can you use geotech firms and would you feel comfortable in calling for the use of this? Renovation work needs more supervision. Why do you want this job? What is the salary? $1,000 per week -discussed the needs for benefits -Does not need to have benefits? Night meeting can be worked out - presently making $1153.00. INTERVIEW - MR. WILLIAM BAVIN Discussed his accomplishments and past job experiences. The Committee members asked questions of the candidate: How do the project commitments affect this project. Why did you want to leave the Buildings Inspectors job. Are you familiar with the prevailing wage requirements, How long does it take to commute from Lakeville, How would you document site visitors, who will you be loyal to. Can you handle two - three projects at once, will this be a burden. Project supervision depends on what phase of the project and at what level of monitoring will be required. Renovation project for Town Hall is the most difficult to monitor, new construction does not need as much. What level of clerical support would you need? What's your salary requirements? We're looking at $1,000. - $1,200. 1099 or employee. Do you represent yourself as a clerk or are you a project manager. This a career change -would like to slow down. Presently work days are 12 - 13 hours a day. Having been a building inspector how do you relate to buildings inspectors. How do you deal with code interpretation? Duty as clerk, has no authority for anything, must make a notifications to the MBC and the architect. How would you deal with contractor and change orders? What's your philosophy and how is this worked out. C/O's are up to the MBC. What's your relationship with the architect and low bidder? Why do you want this job? Discussed job possibility of municipal and school projects? Discussed possibility of Saturday work? IN'T'ERVIEW - MR. ERNEST ALIX Gave overview of the projects and phasing of projects. The members of the MBC asked questions of the candidate: Discussed projects he has worked on. Renovation projects - should find problems in advance. Does log book and photos and own as -built drawings MBC- MINUTES NOVEMBER 14, 1995 discussed employment history. Relationship with contractors, building inspectors, architects. What's his role as clerk - employee for the Town, How will you be able to make the switch from construction supervisor to clerk. Are you familiar with working on Municipal work and are you familiar with the record keeping of prevailing wage. Discussed location of work sites - could you handle multiple projects. Would you need clerical support. Asked about familiarity of architects and contractors. Why do you want this job? Why didn't you complete the low income project? (Project went under) what is your strength? -Carpentry. Would you feel comfortable using specialists to do specialized testing. What's your philosophy to being a clerk - being eyes and ears for the Town and dealing with change orders? It's up to the Board - must be a committee decision, Salary is negotiable asking for $1,000 per week - liability insurance how will the Town set it up, workman's comp. The members of the MBC and the Town Manager discussed the interviews and decided unanimously to attempt to come to terms with Mr. Bartolini. The Town Manager will be the contact for the Committee. MOTION: To adjourn. (Feeley/Antoine) 4-0-0 The meeting was adjourned at 10:35pm Respectfully submrtte /il 4 CL2 Maureen R. Doherty Secretary Signature of Clirair MBC- MINUTES NOVEMBER 14, 1995 Date of Acceptance - Vote