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HomeMy WebLinkAboutMBC 04/16/1996MUNICIPAL BUILDING COMMITTEE ' ` MINUTEST APRIL 16,1996 MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richard Feeley, Andy Gazzolo, James Liddick, Judy Scott, David Young, William Williams MEMBERS ABSENT: Ed Sliney, Arthur O'Neill, Norm Mahana, Amos Robinson GUESTS PRESENT: Louis Bartolini - Clerk of Works, Chris Marion - Asst. to the Town Manager, Meridith Holford - Mansfield News, Dep. Chief Bellavance - MFD, Bill Madan - Chairman -Board of Selectmen, Lt.Walter Crickard - MPD, Roger Hoit - Strekalovsky & Hoit MEETING CALLED TO ORDER: 'TOOPM- Mansfield High School Room 101 MINUTES: The Minutes of April 2, 1996 and March 19, 1996 MOTION: To approve the minutes of March 19, 1996 as submitted. (Antoine/Carpenter)6-0-0 MOTION: ' To approve the minutes of April 2, 1996 as submitted. (Carpenter/Antoine) 6-0-0 INVOICES: The following invoices were approved for payment. UonsigliLons. C/U2 1 West Manstielct Vire /,DUU.Uv I "IJL O -r -U k W W Strekalovsky & Hoit West Mansfield Fire 1,907.50 JL/RF 7-0-0 ` Strekalovsky & Hoit Town Hall 6,840.00 JL/RF 8-0-0 Strekalovsky & Hoit Town Hall(testing) 4,160.00 JURF 8-0-0 Consieli Construction Co. Town Hall 14,119.35 It 6-0-1(WW' MBC Minutes - April 16, 1996 1 CORRESPONDENCE: General • Meeting memo to members • To List from D. Young RE: Construction Meeting 4-16-96 REVISED • A memo to B. Cook from D. Young RE: Storage Shed - Plymouth St. • A letter to R. Hoit from D. Young RE: Cash Flow Reports Municipal Projects • A transmittal from Consigh Construction Co. RE: Insurance Certificates • MBC Budget Report - 2-29-96 Town Hall A letter to R. Hoit from D. Young RE: Electrical Trench Work C/O #03 A memo to D. Young from W. Williams RE: Outdoor Sprinklers for So. Common/Town Hall • A letter to R Hoit from A. Bacchiocchi (FYI:MBC) RE: Park Row Renovations • Minutes of April 11, 1996 - Wiring of Voice, Data and Cable TV for Town Hall West Mansfield Fire Station • A memo to A. O'Neill from W. Williams RE: Traffic Light - School/Plymouth Streets Intersection • A letter to W. Williams from E. Sliuey (CC:MBC) RE: W. Mansfield Fire Station Sprinkler System School Projects • To R Vogel from D. Young RE: Availability of Dates - RE Capital Plan School Projects • Detail History of Capital Plan School Projects • A memo to R. Goddeau from D. Young RE: JJ Light Poles • A letter to A. Marin from A & M Roofing RE; Change Order Vote • Change order #01 for A&M Roofing $4,000 • A letter to J. Miller HMFH Architects, Inc. RE: Roof Repair - RFB Review • A memo to C. Marion from S. Burke (CC:MBC) RE: Certified Payrolls • A letter to Allen Marin - A & M Roofing from R. Goddeau (CC:MBC) RE: Snow Guards - JJ • A letter to R. Gurek from D. Young RE: PO# 966224 B & C Paving QMS • A letter to R Vogel from D. Young RE: Apri130th meeting. • A memo to Associate Members - School's from D. Young RE: Asbestos Removal Program Field Reports Clerks Weekly Reports and Daily Logs • West Mansfield Fire Station and Town Hall from 4-2-19 through 4-11-96 MUNICIl'AL PROJECTS: MBC Minutes -April 16, 1996 2 Chairman Young discussed the status of outstanding items with the Architect. The MBC requested updates for shop drawings, cash flow reports for the Town Hall and Fire Station Projects, Change Order for Central Fire Station, evaluations and quotes for firms to do testing, the revised contract amendment - showing that S & H will coordinate testing under their contract. The Architect, Roger Hoit, gave a brief overview of the projects. The members of the MBC, architect and Clerk reviewed the requisitions for payment (Town Hall $102,184.83 - Fire Station Project $23, 053.58) from Consigli Corp. Chairman Young reminded Mr. Hoit that we have not seen the cash flow statements for either project and the consensus of the MBC was to withhold payment to Consigli until we have received the cash flow reports. Mr. Hoit stated that he will fax over the cash flow statements by 9:00am. (7:30 - Mr. Madan arrived) MOTION: To approve the requisitions as submitted. AMENDED TO INCLUDE and will be forwarded to the Town Manager for approval, once the cash flows are received, after review. (Carpenter/Antoine) 6-0-1 (Williams abstained) NOTE: The Town Manager requested that he be allowed to review the construction requisition with the Clerk prior to the meeting. The status of the shop drawings were discussed. The MBC requested that the log be forwarded to the MBC secretary for distribution to members. (7:40pmMr. Gazzolo arrived) The Architect presented invoices for his services for construction administration. Mr. Gazzolo asked about tracking the finances for the projects. Chairman Young explained the MBC system. The Clerk and Mr. Hoit gave status report of the construction meeting of 4-16-96. The footings are in place, forms are in place for the walls, for the West Mansfield Station and they will be poured within the week - depending on the weather. The HVAC work for the Town Hall was clarified, a deduct C/O had deleted the returns but because of the conditions of the ceiling some of the duct work needs to be added back into the project. (Mr. Madan (serves as Mechanical Inspector for the Town) asked that the copies of changes be forwarded to the Building Inspectors office) Larry Carpenter mentioned concerns of Asst. Bldg. Inspector in regards to the ceiling holes. The clerk asked that if something is brought up then it should be consistent. (i. e. In a discussion at a meeting previously, the Asst. Building Inspector stated that this patching was not necessary however, he later stated it was necessary.) Member Carpenter also asked that the structural steel details be submitted and framing of the floor for previous box outs be addressed. MBC Minutes - April 16, 1996 3 The Buildings Inspectors Office has requested that tests be performed on the footings for the Fire Station. As well as the concrete cylinders testing be obtained for pouting of concrete. The members discussed the need for the testing. It was the consensus of the MBC that although it appeared to be an excessive amount of testing at additional expense to the project that the Building Department was within it's rights to request this and it would eliminate the possibility of any challenges made in the future to the stability of the site and foundation. The Clerk also brought up the irrigation sprinkler - for the So. Common, the removal of the lights poles on Park Row. The Light department will be removing the pole with the electrical panel for the South Common.. This was referred to the Town Manager for this work. This need to be coordinated as soon as possible. The Board of Health Officer requested an internal window be added to his office, as well as the location of data and voice ports be verified, this was referred to the Town Manager as it is a programming issue. The issue of pulling cable for voice, data and cable TV was also discussed. This needs to be coordinated at this point. The walls will be closed in within two weeks. Chairman Young asked that the Town Manager review the budget for the cable, voice and data, and will bring up with the Selectmen. Former associate MBC member Doug Ronald did a walk through of the site with the Clerk. The Architect discussed the meeting concerning Change Order No 2 (West Mansfield) for the filling of the site at West Mansfield. This was for 1,000 yards of fill for $7,500. Mr. Hoit reviewed the' specifications. He stated that he has taken some of the responsibility of the unclear writing of the specifications and will deduct $2,000 from his fee for the West Mansfield Fire Station. The Claim could have been for $36,000 and with the payment for the 1000 yards will release us on the claim and now we will be able to move forward on this. Chairman Young thanked the Architect for coming forward with resolving this issue. Mr. Hoit has gone the extra yard for the Town. MOTION: To approve change order #2 for $7,500 for fill for 1000 cubic yards of fill, (Feeley/Liddick) 6-,1-0 Williams opposed. NOTE: The Architect was asked to firmish a letter to the Committee that releases the Claim from Consigli Construction Corp. SPRINKLER SYSTEM - WEST MANSFIELD FIRE STATION: Mr. Williams gave an overview of the inquiry of the sprinkler system by a resident. Member Feeley asked if this went through site plan review and why was a building permit issued if the sprinkler system was necessary. He felt that the review process should have caught this item. Mr. Madan replied to Mr. Feeley's comment. This is an optional state MBC Minutes - April 16, 1996 4 law adopted by the towu.(MGL Chapter 148 -Section 26-G) An apparent oversight was made. it concerned Member Liddick that the plan was modified and no one noticed this. Chairman Young asked that the town's position of the sale of proceeds of the West Mansfield Fire Station go towards items that are needed. Member Carpenter stated that we cannot spend money that we do not have. Mr. Gazzolo asked if there are any other discrepancies or other area of concerns. Mr. Madan asked how much the more will be needed. MOTION: To authorize S& H to move forward with a sprinkler system design for the West Mansfield Fire Station from Contingencies. which is sufficient to get a change order for the subcontractor. (Carpenter/Antoine) AMENDED TO Authorize the chairman to move forward with design if the fees for design services from Strekalovsky and Hoit do not exceed $3,500.00 8-0-0 Chairman Young read a letter from D. Clifford stating that he will not continue work on the West Mansfield Fire Station site until he has received approval from the Town I Manager and the Board of Selectmen. The MBC had received estimates from DPW for $56,000. The Town Manager will bring this forward to the Selectmen. A delay in this will result in possible claims for delay and coordination issues. Mr. Madan clarified the DPW procurement situation. Member Feeley asked the Town Manager and Chairman of the Board for their support in recommending that the DPW continue their work on the site. The Town Manager clarified the position of the DPW. The MBC has supported DPW and their work in the project. Irrigation Systems - for the South Common. The Town Manager wants a pipe to go to Town Hall and the South Common. Chairman Young asked that the Town Manager coordinate the future lawn irrigation system and suggested that Mr. John Buckley, Asst. DPW Director meet with the Clerk to discuss this. Authorization for the Central Fire Station needs to be decided. - Mr. Hoit was asked to prepare Change Order for Central Fire Station. This will be discussed at the May 7th meeting. OTHER BUSINESS: Snow Guards - update - discussed damage from the recent snow damage. Member Carpenter asked about a manufacturers inspection for installation and would like the issue addressed that the system has failed and has been reinstalled. A letter will be sent to A & M roofing addressing the concerns of the committee. A memo will be sent to R Goddeau RE: photo's for rust spots on roof as well as a status report on the snow guards. MBC Minutes - April 16, 1996 5 Keyes Associates will be attending the meeting of 4-30-96 to discuss the school project schedule. ADJOURNMENT: MOTION: To adjourn at 9:40pm (Carpenter/Feeley) 6-0-0. RespectUly submitted, Maureen R. Doherty Secretary Signature of Chair ®' Date of Acceptance - Vote MBC Minutes - April 16, 1996 6