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HomeMy WebLinkAboutMBC 04/30/1996MBC Minutes April 30, 1996 1 • Notice of Insurance from CAM naming Town of Mansfield. • A memo to D. Young from Tracy Pereira RE: Associate Member - Norman Mahana • A memo to All department heads from W. Williams RE: Year End Projections. • A memo to D. Young from W. Williams RE: Capital Project Reports A memo to all Boards and Committee from Tracy Pereira RE: BOS Schedule • A memo to D. Young fiom M. Doherty RE: Billing Policy - The MBC voted 5-0-0 to establish a billing policy and to send notification to all vendors, and town departments that may be involved in the billing process. List of Board and Committee members 1996 • A memo to D. Clifford from D. Young RE: DPW Work West Mansfield Fire Station • A letter to K Hoit from D. Young RE: Status of Municipal Projects - Outstanding items FIELD REPORTS AND CLERK'S WEEKLY REPORTS: Town Hall - 4-22 - 4-26 Fire Station - 4-22 - 4-26 OTHER BUSINESS: MemberCarpenter discussed the windows and they appeared to be in the drawings. The Clerk is discussing with the General Contractor on the costs to open the infilled windows. There are two units in questions. The committee is also reviewing the fencing along the abutters property. MOTION: To authorize the Clerk to coordinate with the architect to get prices for the extension of the Stockade fence along the back side of Memorial Hall. (Carpenter/Feeley) 6-0-0 Robert Guek - Business Manager for the Mansfield Public School, discussed the Chapter 60 project. MBC Member Antoine will act as the liaison with the school committee. CO- OP, Waltham is the consultant working for the Town. Thompson Consultants, Inc.,(TCI) maybe retained for an additional opinion on behalf of the School Department. TCI are the engineers for the Capital Plan School Projects. The Chapter 60 Committee will meet on May 13th and 20th. The replacing of the window walls in the Qualters Middle School could affect the energy savings. Jordan/Jackson School - holes in the roof. A & M roofing notified Rick Goddeau, Director of Buildings and Grounds about the holes in the roof when they were about to install the snow guards. The Committee discussed the type of damage and it wasn't apparent that this was due to the installation and it was not. Snow Guards - Member Feeley would like this reviewed, and asked that a letter be sent back to A & M, RE: What is the fix to this problem. This was referred to Mr. Goddeau for action. MBC Minutes April 30, 1996 2 Mr. Gurek discussed the lights in the academic corridors in the Jordan/Jackson School. The lights bulbs don't seem to be lasting for more than a week. These were a custom made item for the school. Member Carpenter stated that as a courtesy we should notify the designers of this problem. Bob Gurek stated that the rear doors, used for the exit for the playgrounds, need to have rain guards or gutters installed. This was not a structural problem and therefore not under the jurisdiction of the Committee. The RFP for the roof rust was discussed. John Miller, HMFH Architects, Inc. suggested that a roof consultant be hired and review the roof as it may be a warranty issue and to identify the scope of work. MOTION: To engage a roofing consultant to give a professional opinion with a site examination, with a written report, with probable cause and a repair recommendation be included for an amount not to exceed $750.00 (Carpenter/Feeley) 6-0-0 Discussion about the entrance into the Memorial Hall will be in the window behind the Business Managers office. now will the security be handled? There will be a fire door. The office set up for the business managers secretary will have to be moving. SCHOOL PROJECTS: Keyes Associates has been on hold since July 18, 1996. We are asking Keyes for a project schedule, construction schedule and the coordination issues with the School projects. The full construction program for the Robinson School will move forward as a result of the Town Meeting vote this spring. It should be approximately 4 -'6 weeks before substantial energy can be devoted to this program. Keyes personnel is committed to meet the June 1 deadline for 6 other school projects. They will be available for Mansfield for the fist week of June; ready to go out to bid for the end of summer and have a contractor hired by mid fall - (October 1st.) Keyes needs to coordinate the scheduling with in the specifications. Permitting was in order, a question was asked in regards to the walkway to the Jordan/Jackson School. Cost factors were also discussed. It appears that costs have gone up in the 5% range. We might also face a lot of competition in August. Keyes would like to have their price estimator do another estimate prior to going out to bid. Timing of bidding is crucial The Robinson School budget is $7,100,000. Keyes asked the Committee to review their budget and report back. Mr. Ron Ashton would like the documents to be brought closer to completion before getting estimates. Phasing has to be determined prior to bidding, this will have an affect of the price. The Chapter 60 project will encompass some of the work that will be included in the renovation projects. There will be a recommendation in regards to the awarding of the contract for the Chapter 60 project. This information will be forwarded to Keyes. Keyes needs to prepare a cash flow MBC Minutes April 30, 1996 3 statement for the Town Treasurer which is reflective of their costs through construction of t this project. We need to look at reductions through deduct alternates as we cannot alter the program that was submitted to SBAB. Bob Gurek stated that if any work that was included in the project was contracted then it would lock in the rate of reimbursement. This could be costly to the project if it was sent out separately. The School Committee recommended that the Robinson School asbestos removal be included in the bid documents. The asbestos in the Robinson was minimal. Leo Sciarappa, Principal of the Robinson School asked how sequencing will be determined. Bob Vogel stated that it is up to Keyes to coordinate with the principal his program The general contractor should meet with the school administrative staff on a regular basis. Safety is the highest priority, it will be for both the contractor and school. There will be some inconveniences. Flexibility will be key for the success of the project. There will be many changes as the construction program progresses. A suggestion was made to have the team leaders meet with the Committee and Keyes Associates to discuss the potential issues. A suggestion was made that the new areas be constructed first. A calendar will be forwarded to the MBC. The most difficult time for the school would be the fall of 1997, when the new areas are being occupied and determining how access will be maintained to the existing space. Location of the library was discussed. There was a discussion on communications with the coordination of the school construction project. There would be a clerk of works that would be available to act as a conduit between the contractor, the principal and the architect. Jim Liddick willbe the member from the committee will who be responsible for the Robinson School. When would Keyes will be available June 11th. Keyes will forward two full sets of plans and specs to the MBC. Larry Gannon discussed start-up costs. These are the cost that we would not have inured if the project went through start to finish. Bob Vogel will put together an estimate for the June 11th meeting. Dave also noted that the project was originally scheduled that the projects would run one each year so that the contract with Keyes was reflective of this. The committee reviewed a draft guest column. The committee recommended that the articles be submitted monthly. We get our invoices monthly. The discussion of keying the building was discussed and it was recommended that it be keyed from scratch and design a master system. Who gets keys and how it will be decided is a program issue. ADJOURNNIENT: f_ i MOTION: To adjourn at 10:30PM. (Antoine/Feeley) 6-0-0 MBC Minutes April 30, 1996 4 ( Respectfully submitted, 4uat� 0314-v-'6 Maureen R Doherty - Secretary Signature of Cha' Date of Acceptance Vote F MBC Minutes April 30, 1996 5