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Home My WebLink AboutMBC 05/28/1996f MUNICIPAL BUILDING COMMITTEE `� ;` 17 MINUTES MAY 289 1996 MEMBERS PRESENT: William Antoine,Lawrence Carpenter, Richard Feeley, James Liddick, David Young, William Williams, Amos Robinson MEMBERS ABSENT: Judith Scott, Edward Sliney, Andy Gazzolo GUESTS PRESENT: Don Walter - Strekalovsky & Hoit, Lt. Walter Crickard - Police Dept. Norman Mahana THE MEETING OPENED AT 7:00pm IN ROOM 101 MANSFIELD HIGH SCHOOL MINUTES: The Minutes of 5/21/96 were submitted. MOTION: To accept as amended (LC/JL) 4-0-2 (WW,WA) INVOICES: The following invoices were submitted for payment. ?! 1�TAQR PCtOI[Gx AMACIriT1 4P1?Xt0AL L.Bartolini Clerk-Town Hall' 2,300.00 WA/LC 6-0-0 Summer & Dunbar DPW-West Mansfield 350.00 hold Morse Sand & Gravel DPW West Mansfield 265.00 hold Consi i Cons. West Mansfield Fire 55,950.15 " RF/BA 6-0-0 Consigh Cons. Town Hall 112,020,23 LC/JL 6-0-0 The committee reviewed the bills from DPW The MBC discussed the need to meet with Mr. Clifford in regard to the DPW work. The structural review of the anchor bolts and other issues were discussed.. Strekalovsky and Hoit will send a written response to the Building Inspector's Office. Member Carpenter gave an overview of the construction meeting. Several issues concerning the HVAC system were reviewed. There was a tow of the facilities to observe the items that were discussed. The meetings will be held weekly until the outstanding items have been addressed. Member Carpenter discussed the installation of the electronic door openers in the connector building. The committee also reviewed the R Factor of the installation on insulation in the wall in the Town Hall. The need for timely submittals was stressed to the Architect. MBC Minutes - May 28, 1996 1 CORRESPONDENCE: GENERAL • A letter to M. Codianne, Consigli fiom B. Cook (CC:MBC) RE: notification ofwork. • A letter to R. Hoit from D. Young RE: Status Report • Letter of transmittal from MBC to List RE:\Review of Payment Requisitions Town Hall - W. Mans. Fire Station. TOWNHALL • A memo to W. Williams from D. Young RE: Keying Schedule - Town Hall • A letter to R. Hoit from D.Young RE: Keying Schedule. • A memo to W, Williams from D. Young RE: Computer Room (approved by TM) • A memo to W. Williams from D. Young RE: Roof Hatch (waiting for electrical inspectors review) • A memo to W. Williams from D. Young RE: PCO: Windows -'First Level • Transmittal from Strekalovsky & Hoit RE: Elevator Color Schedule -The Committee asked for a full color submittal for;the Town Hall. The MBC reviewed the color submittals for the frames for the elevator. The frame issues need to be resolved. 'The connector will be boysenberry. The MBC discussed the status of the rug manufacturer. The Committee put the color decision on hold until the other colors have been submitted. S&H will send a letter. • A letter to D. Young from R. Hoit RE: Drawing of Structural beams • A letter to R. Hoit from G. Burns (CC:MBC) RE: HVAC WEST MANSFIELD FIRE STATION • A letter to D. Young from R. Hoit RE: Approval of .6 mil polyethylene vapor barrier SCHOOL PROJECTS • A letter to W. Williams fiom D. Young RE: Permitting Issues - Robinson School • A memo to D. Young from R. Goddeau RE: Roofing Survey Proposals (2 submitted) The Committee reviewed this and will research the status of the warranty issues. R Goddeau will be invited to the meeting of June Il, 1996, to discuss the remaining items associated with the close out of the Jordan/Jackson School. CLERK'S REPORTS • Minutes Job Site Meeting 5-14-96 - Strekalovksy & Hoit • Weekly Reports 5/13/96 and 5/20/96 • Daily Reports Town Hall and West Mansfield Fire Station Projects: 5-17 through 5- 24-96. (*8:10 L.Carpenter left meeting) MBC Minutes - May 28, 1996 2 (` POLICE STATION: A strategy meeting was held with the Police Chief, Town Manager and Strekalovsky and Hoit. D. Walter discussed the meeting. The Chair had asked for the bids to be reviewed versus the costs estimates. This was not submitted. It would have been helpful to help set priorities. The MBC asked for this item to be addressed. For example, precast cells vs block construction on the cells -, cost comparision bid prices vs estimates. Reviewed Project Scope: Division 1- General Requirements • Work Sequence/Phasing * ' Project Start-up Immediate, Not one year delay * Police Operations Move from existing station * Dept. of Corrections Complete Finishes (i.e., painting, flooring, ceilings, doors, etc.) Discussion: Station could move in Oct/Nov for, approximately 8 weeks - Dispatch could be run from the Fire Dept. - could have reciprocal agreements for use of cells. Use of Dept. of Corrections clients being handled by the Chief, concern was expressed over the use of two contractors on site, prevailing wage, possible meeting with Dept. of Corrections with NMC - need to address jurisdiction issues, and schedule) ; Division 2-Sitework 1 • Eliminate Access Road • Eliminate Stone Car Wash Pad, locate in Sallyport Reduce Amount of Demolition Discussion: The access road has already been eliminated, there are drains in the sally port area, look at materials and areas to be salvaged, relocate plumbing to basement for cell piping Division 3 - Concrete • N/A at this time Division 4 - Masonry Modify scope of Masonry Work Discussion: use of precast cells vs built in place cells -compare costs Division 5 -Metal ' Modify Scope of Structural Steel and Miscellaneous Metals Discussion: review the openings in Sallyport area - put support columns in center or decrease opening size Division 6 -Wood and Plastics • Modify Scope of Architectural Woodwork Discussion: Use of Plastic Laminates vs Red Oak Division 7- Moisture Protection • Modify Flat Roof Membrane Scope (' Discussion: Review of Costs - appeared to be very high bid prices, HVAC issue to pl ceiling height. Roof presently leaks into vault area. 4 MBC Minutes - May 28, 1996 3 Division 8 -Doors and Windows • Save Existing Solid Core Wood Doors and Re -Use • Review Exterior Windows • Review Bullet -Proof Glass Discussion: Add bid clarification on exterior windows, review specification - comments were received from bidders on dispatch area. Division 9 - Finishes • House of Corrections Complete Finishes Work (Veneer Plaster, ACT, Resilient Flooring, Carpeting, Epoxy flooring, Painting) Discussion: Ask Chief to have representatives from Dept. of Corrections attend a MBC meeting. Division 10 - Specialties Review all Specialty Items Division 11 - Equipment • Modify Design, Quality and Location of Pre -fab Detention Cells • Modify Crime Lab Equipment Discussion: review current cell area, upgrading use and add additional cells, review floor layout, compare block construction prices vs prefab cell prices, prices on the photo lab appeared to be on the high side - review need with Chief., Division 12 - Furnishings • Review Blinds Division 13 - Special Conditions Not used Division 14 - Coneling System • Review Wheel Chair Lift Discussion: Variance for a two stop lift has been obtained -copies to be forwarded to S &Hfor review Division 15 -Mechanical • Review/Modify Fire Protection, Plumbing and HVAC Discussion: review scope of mechanical with TCI, Inc. Division 16 -Electrical • Modify TV Surveillance, Door Card Access Controls and Intercommunication Systems Discussion: reviewed access modification, and door card access requirements The MBC asked the Town Manager for a management programming decision on the location ofMEMA. The Town Manager stated that the MEMA office be relocated to the main level. The Town Manager stated that MEMA only needs a room in the vicinity of the Central Dispatch. Federal Funding can only be used for MEMA - a portion of all other items can be prorated. Can Federal Funds be used for the installation of the elevator to access the MEMA office where it is presently located? MBC Minutes - May 28, 1996 4 It was the consensus of the committee to move forward with the construction budget amount of $850,000. We may have to explore the possibility of phasing. We asked the Police Chief to set priorities for example: Cells, sally port - detention area, communications. Discussed the sale of the Paine School RE: endorsement of prior vote. This issue will have to be forwarded to the Board of Selectmen for their presentation at a Special Town Meeting. CABLE TV - has requested space, This programming issue needs to be resolved. The MBC is scheduled for the Selectmen's meeting on 6-5-96. The committee reviewed the issues for BOS needs for Policy Decisions and cost items for West Mansfield Fire Station to complete as a final package. JUNE 18th - Next municipal project meeting- Police Station items to be completed are Conceptual Plans, cost issues vs. bid prices, items addressed as discussed - development of a project schedule. The Chair discussed Records and Ethics informational seminar put on by the Town Manager. ADJOURNMENT: MOTION: To adjourn at 10:50PM. (Liddick/Feeley) Unanimous Respectfully submitted, Maureen R Doherty Secretary Signature of Cluir Date MBC Minutes - May 28, 1996 5