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HomeMy WebLinkAboutMBC 06/18/1996MUNICIPAL BUH DING COMMITTEE JUNE 189 1996 �0 MINUTES MEMBERS PRESENT: William Antoine, Andres Gazzolo, Richard Feeley, James Liddick, Arthur O'Neill, Judith Scott, Edward Sliney, David Young, William F. Williams MEMBERS ABSENT: Lawrence Carpenter GUESTS PRESENT: Robert Button -Director, Mansfield Emergency Management Agency, (MENU), Chris Marion -Asst. to the Town Manager, Lt. Walter Crickard - MPD, Roger Hoit, Don Walter - Strekalovsky and Hoit, Norman Mahana, William Madan - Board of Selectmen, Tom Pincince - Brockton Enterprise, MINUTES: The Minutes of June 11, 1996 MOTION: To approve as approved amended. (JL/RF) 3-0-3 (Scott, Gazzolo, Williams) The following invoices were submitted for payment �ENDq�t ? PRg1�+�� AiYIgU1VT ; vq� Strekalovsky & Hoit Town Hall 10, 555.60 RF/WA 6-0-0 Strekalovsky & Hoit Fire Station 3,555.28 WANES 6-0-0 DPW MBC Supplies 20.16 3-0-0 JL/RF Consi '* Town Hall 224,175.87 Hold RF/WA 6-0-0 Consi '* W. Mans. Fire 40,879.57 Hold RF/WA 6-0-0 W. B Mason MBC Supplies 34.67 3-0-0 JL/RF MOTION: To authorize Chairman to sign the secretarial payroll prior to the end of the fiscal year (RF/JL) 3-0-0 CORRESPONDENCE: General • A letter to the editor from W. Williams (FYI:MBC) RE: growth issues • A survey from Bay State Gas -new connection W. Mansfield (referred to clerk) School Proiects MBC Minutes June 18, 1996 1 • A memo to W. Williams from D. Young RE: Status update on meeting with Keyes Assoc. • A memo to W. Williams from D. Young RE: Well - JJ(the MBC discussed the installation of the wells and it has been referred to the School Department for a recommendation) • A memo to D. Nicoletti fiom D. Young RE: Well - JJ • A memo to R Gurek from D. Young RE: Charges to School Account Municipal Proiects • A letter to R Hoit from D. Young RE: Project Status Report - Outstanding issues • A letter to G. Bums from D. Young RE: Invitation to 6-25-96 meeting • A letter to D. Young from G. Bums RE: 6-25-96 meeting • A memo to MBC members from D. Young - Selection of Color Scheme TH - Fire • A fax copy of a letter to R Hoit fiom Consigli RE: CAM HVAC Clerk's Reports • Mansfield Town Hall -June 10- June 14, 1996 • West Mansfield Fire Station - June 10 - June 14, 1996 MUNICIPAL PROJECTS UPDATE: WEST MANSFIELD FIRE STATION: Louis Bartolini, Clerk of Works - gave an update on the construction work that has been completed. The Building Inspector's Office is looking for the shop drawings for the joists. There was discussion on the anchor bolts and the means of installation along the center partition. Approved documentation is needed for the anchor bolts, and has been requested several times. The clerk stated that he feels that the contractor is not following procedure as set forth in accordance with the specifications. The architect stated that we should be dealing directly with Anthony Consigli. The MBC feels that some measures need to betaken until the outstanding issues have been resolved. The project is approximately two weeks behind, there is no reason that it should not be completed in accordance with their project schedule. Andres Gazzolo, FINCOM, asked about the sprinkler system. It's approximately $28,000 as estimated for the sprinkler system with an additional $10,000 projected if the system is installed after construction is complete. The Board of Selectmen asked the MBC for an update of the costs. The water main is connected into the building. We need to act on this within two weeks The MBC asked that the architect put a push on the pricing from Consigli. (7:55pm- Antoine arrived) The Committee reviewed the color scheme for the West Mansfield Station. The rendering shows large numbers on the apparatus bays. The Chief asked that the numbers be located on the door, in the middle -second panel down, no larger than 12". MBC Minutes June 18, 1996 MOTION: To approve the colors as submitted (Sliney/Feeley) 6-0-0 TOWN HALL: The clerk gave an update on the Town Hall project. There are some coordination problems with the duct work. The electrical and plumbing has been inspected, the insulation has been inspected and approved. There needs to be a resolution with CAM HVAC, it is complicating the construction schedule. The site work has been roughed out. The drainage is ahnost complete. We are awaiting shop drawings to complete the project. The trades are progressing in accordance with the contract drawings. The roof top units have changed due to the initial change order. Some of the rooftop units will not be in until October. The architects have received some drawings on the miscellaneous metals but they are awaiting for carpet information, and color samples. Chairman Young stated that we need to pull everyone together to get this issue resolved. There are still other shop drawings that are needed such as steel for the connector, information in the roofing package and submittals for mechanicals and samples for products. The insulation on the third and second floor needs to be reviewed. The entire building envelope meets code, and the engineer will submit a signed and stamped affidavit for the insulation. Member Liddick asked that Consigli be notified on items that need long lead times. The Committee reviewed the color scheme for the Town Hall. It was the consensus of the MBC and associate members that the color for the doors would be "Mansfield Green.". Chairman Young discussed the connection with the Memorial Hall. This needs to be reviewed with the contract drawings. Member Liddick commented on the Progress Schedule on the Town Hall Project. He stated that the work is not consistent with what has been stated on the submitted schedule. Chairman Young recommended that pay requisition No. 4 for both Town Hall and W. Mansfield Fire Station be held a week and that Consigli attend the next meeting to review the projects. All agreed with the recommendation. MOTION: To send a letter to Consigli Construction Corp. stating that we are holding the invoice until a meeting can be set and a resolution of the outstanding items has been achieved (Feeley/Liddick) 7-0-0 POLICE STATION: The police station layout was reviewed by the Committee. The amount of demolition was reduced. It was the intention of the Architect to use as many of the existing walls as possible. The cells are being priced. The price for a fully installed precast cell was estimated at $17,000. Member Liddick would like to know the price of the a constructed block cell. It was the opinion of the Chair and some members that precast would be more expensive. The Chief gave an update on the meeting with the Dept. of Corrections, Tom MBC Minutes June 18, 1996 Foley, Construction Supervisor, there are many variables based on the available of the inmate population and demand of the other State jobs. This would be favorable to use them in the beginning and the end of the job. It was recommended by the Chief and the Architect that we should proceed as if the Dept. of Corrections (DOC) was not involved. There was discussion on the scenario of the possibility of using Dept. of Correction personnel. What happens with the procurement bid laws? It is covered because this is a labor intensive part of the project. Because the materials purchased would be minimal. The DOC would also have to bid on this part of the project as well. We could bid the demolition as Alt. #1. The Architect will fiunish the scope of work to the DOC in August so that they can respond to the MBC in Sept. Who will pull the building permit and how will insurance issues be covered were discussed. Member Liddick stated that this has to be completely laid out. Member Feeley - expressed his concern over the coordination of the work with the two contractors. The architect discussed some prices - the demolition was priced at approximately $35,000. The revised estimate put forward by the architect was $1,188,000 the bid price was $1,770,000. This is a comparison with the low bid versus the price estimate. It appears tc be a reduction of $582,000. According to the Chief, if the project is scheduled properly then they can move out of the station for a period of time.(Late May - September is not recommended that this time period be considered due to Great Woods Concert season.) He is hopeful that this may save some money. The Town Manager will be recommending that MEMA remain at the present location to the Board of Selectmen. MEMA mentioned concern over the communications. The Chief of Police expressed concern over MEMA being so close to his daily operations and security issues to the location in the building. FINCOM member A. Gazzolo, asked what is the strategy for the MBC, it was discussed that the prices will be confirmed. Then we will present to the FINCOM and the BOS and await recommendations from their respective Boards. There will be more information forthcoming from the MBC in July. The Chief discussed that this station will be built for the future and we do not want to repeat the sins of the past. The Chief discussed that the cells are vital. Dept, of Public Health sets the rules governing the cells. Code requirements cannot be met with the present cells without completely tearing them out. (9:12 Bill Madan Arrived, A. Gazzolo left meeting) The Town Manager expressed his thought on the bidding process. He stressed that we need to be realists rather than optimists on this project. The Chief stated that the current station cannot be used as a baseline and that they need ,- the recommended amount of cells. Chairman Young has stated that this cell issue has been a high priority of the Chief, and he would like to meet the needs of the department. MBC Minutes June 18, 1996 They will price out the cells both as a prefab and block construction. The MBC felt that this is a good first step in the process and they were pleased with the work that they are reviewing. The next step for Strekalovsky and Hoit is to review cells, mechanical and re-engineering systems, review ceiling heights, We need to make intelligent decisions by the end of July. The MBC needs to make a decision to give the Architect the direction to proceed. The Chief's idea of relocating during construction may give significant costs savings to the project. MOTION: To give the architect the direction to move forward with the project as preliminary designed. (AO/RF) 7-0-0 SCHOOLS: The MBC reviewed the Clerk of works position for the Robinson School project. There are several issues that are important. Phasing and work schedules are extremely important. The Committee will review draft job descriptions and requirements for this position and report back in two weeks. The MBC reviewed the request from Keyes for reactivation and shut down costs associated with the school projects. The Town Manager has forwarded this item to Town Counsel for a legal opinion. The Town Manager will meet with Town Counsel to discuss the options and give the MBC direction on this proceeding. MOTION: To adjourn at 10:15PM (Antoine/Feeley) Unanimous Respectfully submitted, c.� Maureen R Doherty - Administrative Secretary Signature of Clair MBC Minutes June 18, 1996 Date of Acceptance - Vote