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HomeMy WebLinkAboutMBC 07/09/1996MUNICIPAL BUILDING COMly1r1i'I E, ,, 1 ,. MINUTES JULY 9,1996 MEMBERS PRESENT: Lawrence Carpenter, James Liddick, David Young, William Williams, Arthur O'Neill, Judith Scott, Edward Sliney MEMBERS ABSENT: William Antoine, Richard Feeley GUESTS PRESENT: Chris Marion Asst. to the Town Manager, Norman Mahana, Don Walter - Strekalovsky and Hoit, Meridith Holford - Mansfield News, Burton King - Brockton Enterprise, Louis Bartolini - Clerk of Works MINUTES: The Minutes of June 25, 1996 MOTION: To approve as amended. (Liddick/Carpenter) 4-0-0 INVOICES: The following invoice was submitted for payment VENDOR PROJECT AMOUNT VOTE Louis J. Bartolini - Town Hall $2300.00 JL/LC 4-0-0 payroll 6-24-7-5-96 Budget Reports - FY96 - MBC Clerical and Office Supplies YTD - Capital Plan - Town Hall, Police and West Mansfield Fire Station General • A letter to B. Cook from W. Williams RE: Response to memo • A letter to P. Detrolio from W. Williams RE: invitation to meeting • A letter to A. Consigli from A. Bacchiocchi (FYI:MBC) RE: summary of 6/28 meeting with Greg Bums - outstanding issues W. Mansfield Fire - Town Hall. • A letter to R Hoit from D. Young RE: Status Report Update (M. Ahern - DPW ran the connection to the Memorial Hall Building - still awaiting price on connection into electrical room from S & H) MBC Minutes 7-9-96 1 Town Hall • A letter to W. Williams from D. Clifford RE: Communication System • A letter to D. Young from D. Walter RE: Building Department Request (the drawings are clear, there is one note that references this, this refers to pipes that are imbedded in the floor. This should be shown in the as -built.) • A memo to L. Bartolini from D. Young RE: Rec. Dept. Request for Change • A memo to O. Lajoie from D. Young RE: demolition of gas and plumbing pipes • Aprice quote from Consigli RE: Chase Infill -(it involves 8 chases and Strekalovsky & Hoit has approved this request. Member Carpenter feels that the value is legitimate, this is a hidden condition $3,684. 00. This work was requested by the BI's office, It's a measure of fire prevention by providing additional fire stops. Approved by W. Williams) MOTION: To approve the proposed change order in the amount of $3,684.00 (Liddick/Carpenter) 5-0-0 West Mansreld Fire Station • A letter to R. Hoit from D. Young RE: Request for Price Quotes • A letter to & Hoit from D. Young RE: Site Issues • A letter to Greg Burns from & Hoit (CC:MBC) RE: price quotes and site issues. (Strekalovsky and Hoit has received some of the information) • A letter to L. Bartolini from D. Young RE: Fire Dept. Request for Change Police Station • A letter to W. Williams from R. Salews - RHS Assoc. (FYI:MBC) RE: Cost Estimates Schools • A letter to L. Gannon from R. Mangiaratti RE: suspension and resumption expenses • A memo to D. Young from B. Gurek RE: Accounting error - correction • A letter to D. Young from R. Ashton RE: EFB application MBC Minutes 7-9-96 • A memo to L. Azinheira from W. Williams RE: East Street Fields -(The Town Engineer is working with Hutchins -Trowbridge, on this matter. A schedule will be forwarded to the AIBC) • A letter to R Mangiaratti from D. Young RE: information on JJ Roof Field Reports • Minutes from Strekalovsky and Hoit RE: Site Meeting - June 18, 1996 • Weekly Report 6-24 - 6-28, 1996 - West Mansfield Fire Station Weekly Report 6-24 - 6-28,1996 -Mansfield Town Hall • Daily Reports 6-25-96 - 6-28-96 -West Mansfield Fire Station Daily Reports 6-25-96 - 6-28-96 -Mansfield Town Hall MUNICIPAL UPDATES.- The PDATES: The MBC and Mr. Don Walter discussed the outstanding items for the Town Hall and West Mansfield Fire Station. The Committee was distressed that only one price for sprinkler system was received. The MBC had been requesting prices since April 10th. Member Liddick mentioned that he would like Consigli to pay the additional costs for not promptly responding to our requests - It was also requested that Strekalovsky and Hoit have an answer to the Committee by June 11th. Change Order #5 - was presented. The Committee would like to review this prior to signing. The AMC requested back-up documentation for the changes in the HVAC. They asked that the Architect refer to the original deduct proposals and give a comparison. HVAC - Member Carpenter asked that TCI review the installation in accordance with the revised drawings there are so many notes on the plans. Strekalovsky & Hoit will review these plans and confer. Roof Top Unit three - Everything was released at the last construction meeting on 7-2-96, Concerns about opening at Memorial Hall were discussed There were some items that need to be resolved concerning the relation of data and voice cable. Member Carpenter asked that Consigli give a weekly schedule and have it noted that we will review the requisitions. MBC Minutes 7-9-96 Mr. Walter assured the MBC that everything that was requested in the July 1, 1996, letter from the Building Inspector's Office - will be submitted as one package (awaiting a stamped drawing from the structural engineer) within a couple of days. Reviewed request for Pay phone - it was not cost effective. Mrs. Scott stated there was a pay phone installed at one time and the usage did not meet the required minimum. Member Liddick asked that Consigli confirm the delivery date for the curtain wall in the connector. (It should be 9-16-96.) Color samples of carpeting. A color board will be presented at the next MBC meeting FIRE STATION: Chief Shney expressed concern with the delay with the costs for the Sprinkler System. The fire alarm system could be modified if this is installed. There was discussion in regards to the installation of in -wall air conditioning (AC) unit - sleeves. There's 9 openings. The Chief said that he could buy the sleeves for approximately $20.00 each and requested that the sleeves for the AC units be installed during construction. It was the consensus of the Committee that this work should be done at this phase of construction. The Fire Chief will furnish the details to L. Bartow clerk, to coordinate this with the Architect and contractor. Member Liddick stressed the need to have all items reviewed prior to the next MBC meeting. Arthur O'Neill, Chief of Police questioned the number of cells that were to be included in the revision of the station. The number of cells were reviewed and it was the opinion of the Committee that the number of cells had been determined by the Chief was the number that the architects were using for pricing. The Police Station will be discussed on July 23rd. SCHOOL UPDATES - ROBINSON SCHOOL: The MBC discussed the specs and would like the wording to be such that seasons are delineated for work. There should be wording for the Contractor to give them a detailed schedule within 30 days of award. It should be phased at the discretion of the owner. In the bidding documents things such as the cafeteria cannot be closed during the school year or the kindergartens cannot be renovated until the new kindergartens are completed need to be addressed as well as school parking issues and bus routes. We need to be careful in doing this as we do not want to be too specific to box the contractor in. The field trailers should be located in one area. The stagging area should be adjacent to the work area so that there isn't a cross over area. MBC Minutes 7-9-96 Discussed making the addition structurally sound to support the addition of a second level - upgrading mechanicals will not be explored. This will be reviewed on a preliminary basis. MOTION: To adjourn at 9:30pm (Carpenter/Liddick) Unanimous Respectfully submitted, Maureen R Doherty - Administrative Secretary Signature of Chau MBC Minutes 7-9-96 Date of Acceptance - Vote