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HomeMy WebLinkAboutMBC 07/16/1996MUNICIPAL BUILDING COMMITTEE MINUTES JULY 16, 1996 �+ MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richard Feeley, James Liddick, David Young, William Williams, Arthur O'Neill, Judith Scott, Edward Sliney, Emil Giordano, Donald Nicoletti MEMBERS ABSENT: GUESTS PRESENT: Chris Marion Asst. to the Town Manager, Norman Mahana, Roger Hoit - Strekalovsky and Hoit, Meridith Holford - Mansfield News, Burton King - Brockton Enterprise, Ron Ashton - Keyes Associates MINUTES: The Minutes of July 9, 1996 MOTION: To approve as written (Carpenter/Feeley) 3-0-2 (Antoine/Feeley) CORRESPONDENCE: General Meeting memo to all MBC Members - municipal and school. A memo to D. Whitehead from M. Doherty - RE: Monthly Capital Plan Update A memo to W. Williams from B.Cook (FYI:MBC) RE: Town Hall & West Mansfield Fire Station - requests for inspections. A memo to R. Hoit from G. Burns (CC:MBC) RFI - documentation Town Hall and W. Mansfield Fire Station. A memo to D. Young from A. Gazzolo RE: Capital Plan budget report Town Hall Schedule of equipment deliveries- Town Hall West Mansrield Fire Station A memo to D. Young from E. Sliney RE: Air Conditioner Wall Cases A memo to E. Sliney from D. Young RE: Air Conditioner Wall Cases Transmittal to E. Sliney from M. Doherty RE: Color Samples School Prolects A letter to M. Doherty from L. Sciarrapa - RE: Thanks for all your help. Final Invoice for A & M Roofing - Jordan/Jackson - (discussion: to hold this invoice until an agreement can be made with A&M in regards to a guarantee that the system will hold up during a snowstorm. This will be forwarded to Town Counsel for proper wording) MOTION: To send a thank you letter for Mike Ahem, DPW, for job well done. (Antoine/Carpenter) 5-0-0 MUNICIPAL UPDATE: Roger Hoit from Strekalovsky and Hoit forwarded to the MBC a copy of the letter to B. Cook RE: request for information. All requests have been addressed. An additional request for a drawing on the corner detail was made by the Asst. Building Inspector. Reviewed documentation for the HVAC Change Order $56,000. TCI has reviewed the duct work and modifications due to change in equipment. At today's construction meeting, Consigli mentioned that there were changes to the electrical. Some work was roughed in prior to approval of the HVAC - therefore, the consensus of the committee was that they would not authorize any change orders in regard to this installation of unapproved work. Member Liddick asked that all correspondence from Consigli and CAM be attached as documentation for the Change Order. Roger Hoit discussed that when the wall was removed and there was a difference of several inches on either side of the partition. Member Carpenter stated that he discussed this with the contractor and they viewed the tile floor and was given the impression that this was the area in question. The Committee would like to have an even transition that is smooth and no humps. MOTION: To authorize propose Change order for $500.00 for the contractor to proceed with the filling in the areas that are uneven. (Feeley/Carpenter 5-0-0) The Committee reviewed the West Mansfield Fire Station Scope Changes. The Committee discussed this and thought some of the prices were high in comparison to the estimates from Strekalovsky and Hoit. The consensus of the Committee would like to negotiate with Consigli with an agreement that would only be binding based on Town Meeting Approval. The Chau asked if the Architect would go out and discuss this with the Contractor so that we will have prices that can be presented at Town Meeting. The Committee asked for prices for the sprinkler system at the West Mansfield Fire Station. The architect has two prices and a third price will be coming in. Chairman Young stressed that the prices needed to be resolved immediately. We have been asking for this since April 10, 1996. The Committee stated that we need all quotes in writing with documentation. The Chair asked if the price for installing the sprinkler system was still $28,000. Roger Hoit stated that he will contact a company and get an independent contractor to confirm the prices given by Consigli. We need to get a final date from Consigli to install the sprinkler system and to confirm if there will be a price change under the General Conditions section of the contractors contract. MOTION: Request the architect release the colors, for Town Hall, so that the contractor can order his supplies with the exception of the wall color. (Carpenter/Feeley 5-0-0) NOTE: Helen Christianson - Asst. Town Clerk, (sent as a designee for Judy Scott) liked the colors that were presented and commented that she thought the wall color should have a soft hue. Reviewed proposed change orders for Mansfield Town Hall and West Mansfield Fire Station. Reviewed Schedule of events of Municipal Capital Plan projects. CAPITAL PLAN - SCHOOL PROJECT: The Superintendent informed the MBC about a situation where water came in the basement because of the construction at Town Hall. It was suggested to Dr. Nicoletti to write a letter to the General Contractor informing them of this situation. Ron Ashton - Keyes Associates, discussed the access road. The recommendation was made to repave the wonderworks playground with a rubberized asphalt. There was a comment to replace the stone with a handicap accessible mulch. It was recommended that the Architects meet with the various code enforcement officials. The architects have already had an initial meeting and it went well. Member Carpenter gave his comments on his review of the plans. Specifically, he mentioned the cutting of the floors to accommodate plumbing. Some ofthis area is adjacent to occupied areas. Also, he discussed relocation of the electrical panel and telephone cable in regards to the installation of the elevator. The issue of bus transportation access was discussed. This needs to be done almost in the beginning of the project. Member Liddick gave an overview of his review of the project. He made comments on phasing of critical areas, such as the cafetorium and kindergarten area. Dr. Nicoletti commented on the notification of the teaching staff so that accommodations can be made. The Chair stressed that coordination of play areas need to be handled through the principal and superintendent's office. Egress must always be maintained. Clarifications and drawings would be made available for prior to bidding . A guideline for phasing would also be issued with the bid specs. There was discussion on the possibility of liquidated damages on the cafetorium schedule. It was the consensus that the liquidated damages would not be included. But it would be emphasized as a critical date. A request for a project schedule was requested to be submitted with the requisitions. Preferably on Project or P3 with a disk forwarded to the Committee (clerk of works). A clarification on the window type was requested. An alternate for window replacement throughout the entire school was requested by Dr. Nicoletti and Emil Giordano. The MBC felt that this was a big project that may be better addressed with the QMS project. (9:30 Bill Antoine left meeting) TCI needs to forward the Chapter 60 information for the Robinson School so that it can be covered in the construction documents. Dr. Nicoletti stressed that he did not want to make the foundation to accommodate a second level. He felt that it would be too large, there would be 1200 children in the school, an addition of 22 classrooms would be too large. Members of the MBC were given copies of the existing job description for Clerk of Works and asked to review. MOTION: To adjourn at 9:30pm. (Carpenter/Feeley) Unanimous Respectfully submitted, Maureen R Doherty Administrative Secretary Signature of Chau -0--o Date of acceptance - vote