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HomeMy WebLinkAboutMBC 07/23/1996MUNICIPAL BUILDING COMMITTEE July 23,1996 MINUTES ' MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richard Feeley, l S David Young, William Williams, Andres Gazzolo, Judith Scott, Emil Giordano, Donald Nicoletti, Arthur O'Neill, Edward Sliney MEMBERS ABSENT: James Liddick, GUESTS PRESENT: William Madan, Norman Mahana INVOICES: The followine invoices were submitted for vavment NI10It P1iOTC AlYIOUNT VOTE Consigh Cons. Co. Town Hall 201,321.84 LC/RF 4-0-0 Consigh Cons. Co. W. Mans. Fire 119,184.41 LC/WA 6-0-0 Strek & Hoit W. Mans. Fire 2,588.75 RF/WA 6-0-0 Strek & Hoit Town Hall 3,823.54 WA/RF 4-0-0 Louis Bartolini Clerk Payroll -TH 2,300.00 LC/RF 4-0-0 Change Order No 5. 20,184.00 - WA/RF 5-0-0 General • A memo to All Dept. Heads/Boards and Committees - RE: Hiring Freeze • A memo to W. Williams from L. Azmheira (FYI:MBC) RE: Well Installation (discussed coordination - cost estimate is about $30, 000 - location was also reviewed - the chair will meet with the Town Engineer)) • A memo to D. Clifford from D. Young RE: M. Ahem • A letter to R Hoit from B. Cook (CC:MBC) RE: Park Row/W. Mansfield Fire Station • A memo to W. Williams from B. Cook (CC:MBC) RE: W. Mansfield Fire Station • A memo to W. Williams from D. Young RE: Municipal Projects Town Hall • A memo to Consigli Construction Co. fiom D. Nicoletti (FYI:MBC) RE: Clean-up costs • A memo to W. Williams from D. Clifford (FYI:MBC) Telephone System (this was initated by the Light Commissioners and we will await further direction from the Town Manager - the clerk stated the underground work has been initated this week) Clerk's Reports • Town Hall - 7/8 - 7/19 • West Mansfield Fire Station - 7/8 - 7/19 (7:10 - N. Mahana - 7:20 - B. Madan) MBC Minutes - 6-25-96 Page I Mr. Rick Goddeau has discussed with A.Marin of A & M Roofing about a 10% retainage until we have a six inch snow storm - we need to forward this to T. Council for preparation MUNICIPAL. PROJECT UPDATE: Discussion on estimtes to complete fire station sprinkler system, quote on the landscaping was less than Consigli's price and there should be a reduction for the paving in regards cape cod berm There was also discussion on the case work for the day room. A change for the drainage pipe under the driveway needs to be forwarded to the Conservation Commission for their review as a field change. The chair reviewed a draft memo that was prepared for the Board of Selectmen, Finance Committee and the Town Manager. There was a discussion on the possibility of a reserve fund transfer for the installation of the spinkler system - and reduce the amount of the request at Town Meeting. B. Madan asked about stopping work. Members of the Committee stated that the cost of stopping construction would be higher than installing the system later. It was strongly recommended not to stop construction. The Chair asked B. Madan for guidance - A. Gazzolo stated that fiscally it would save money - it will be up to the BOS. The Chair will appear before the BOS to discuss this. The chair asked for an update for the Change Orders. There was a discussion on the Carbon Monoxide system at the West Mansfield Fire Station. The Chief had a conversation with the contractor in regards to an installation of a CO2 system as compared to a CO system The Chief stated that he has not spoken to the MBC about a change in this system Member Carpenter asked to have the Architect - review this. There was also discussion concerning the lights coming on during an alarm. A price estimate was received for moving the radiator 1,019. We are awaiting a price for the cost of the moving a telephone and electrical cable at the connector opening at Memorial Hall. R. Hoit was directed to write to Consigli in regards to the delay in receiving price information. POLICE STATION: The DOC has eliminated the work crews. He expressed his regret over the elimination of this program The cost estimate for the Station is approximaely $1,099,000 with the cell number reduced to 7. This estimate is for construction only with the other items included would bring the cost to $1,352,000. We are still approximately $200,000 short on the best case scenerio on the Police Station. The Chair asked if partitions could be utilized to save money. The Architect asked for guidance, he stated that this is bare bones for the programming. The MBC Minutes - 6-25-96 Page 2 layout and circulation works, alternative floor plans were reviewed for savings. Any reductions would not be prudent planning for the Town. A. Gazzolo asked what the options are for construction. The Chair stated that we are confined to the existing space. A. Gazzolo asked if the only option is financial or to totally cut the program. Cutting the program would not be serving the Town's interest, we would be throwing good money after bad. Selectman Mahana asked about Great Woods building a holding facility on site. The Chief stated that a situation of off site cells would be dangerous. Even cutting the cells would not make up for the extra costs in the program. Bill Madan asked the Chief if he is comfortable with this program and going to Town Meeting. Maybe this could be funded through Free Cash. Member Carpenter stated that this is the third study of this building by architects. It is the most cost effective program. The Town Manager stated that the Town Meeting can vote to raise the bond issue. A. Gazzolo stated that a transfer from Free Cash might be the best option. There's only a 5% contingency being carried. Holding the bid for Spring Town Meeting - would increase construction costs by 5% per year. Chief Sliney asked about the money allocated for the Central Fire Station. The Chair stated that this money is still in the Town Hall/Central Fire Station Project. Member Carpenter asked about the presentation for Town Meeting. We need a good construction estimates. There will be a three month process period for the bidding. The warrant closes on August 14th - it was stressed that it is not wise to amend the amount. The Chair would like to give credit to Roger Hoit for sticking with this project. We need this submitted to the MBC - by August 9th. A. Gazzolo asked 1. To define the real number and who will sponsor the article for Town Meeting. Respectfully submitted Maureen R Doherty Administrative Secretary Signature of Chair Date of Acceptance - Vote MBC Minutes - 6-25-96 Page 3