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HomeMy WebLinkAboutMBC 08/13/1996MUNICIPAL BUILDING COMMITTEE MINUTES AUGUST 13, 1996 �jSF i (' 'i MEMBERS PRESENT: Lawrence Carpenter, James Liddick, David Young, William Williams, Judith Scott, Edward Sliney, Andres Gazzolo, Donald Nicoletti, Michael Trowbridge, Emil Giordano, Amos Robinson MEMBERS ABSENT: William Antoine, Richard Feeley, Arthur O'Neill GUESTS PRESENT: Leo Sciarrapa - Principal - Robinson School, Jeff Sankey, Meridith Holford - Mansfield News, William Madan, Roger Hoit - Strekalovsky and Hoit, Ron Ashton - Keyes Associates, Lt. Walter Crickard - Mansfield Police Department, Dep. Chief Robert Bellavance - Mansfield Fire Department, Louis Bartolini - Clerk of Works Meeting memo to members A letter to Roger Hoit from Greg Bums (FYI:MBC) RE: Town Hall Paving - coordinated through the Clerk and DPW will be done on 8-21- DPW estimates are within the allowance of $20,500. A memo to MBC members from M. Doherty RE: review of school reactivation costs A memo to L. Bartolini from MBC RE: Testing Report - Town Hall(discussion - Asked the Clerk to note that these have been remedied and will be noted by the Clerk in the file) A memo to W. Williams from M. Doherty RE: Site work - West Mansfield Fire Station (The price is $32,788 - there's a memo from D. Clifford that will be forwarded to the MBC) A letter to R. Mangiaratti from M. Doherty RE: Review of Specs - Robinson School A letter to A. Marin from M. Doherty RE: Contract Amendments - JJ Roof Guards A letter to D. Young from L. Pasch, G. Farrugia RE: Parking Lot A request for information from North American Specialty Insurance Co. - West Mansfield Fire Station. KEYES ASSOCIATES: MBC Minutes August 13, 1996 Ron Ashton and D. Nicoletti had conversations in regards to the relocation of 2 Kindergarten classrooms to the back extension on the second wing of the Robinson. Keyes felt that it may be cost effective however, it needs to be reviewed with the engineer. It should not be a problem with SBAB as the numbers and types of classrooms will not change. Leo Sciarrapa asked about the courtyard design: none has been done at this time, maybe there will be an allowance. Asked about potential hazards with berry producing plants. Discussed the need for 18 feet of chalk board specifications. Both marker board and chalk boards are included in the specs. Ron asked about the percentage of tack board versus chalk board. Leo will agree to 8 feet of chalk and 16 feet of tack board. The Fire Chief mentioned that tack board needs to comply with the code or else it will need to be encased with glass. Dr. Nicoletti asked to have the health fitness trail moved - it was recommended that the School Department move the trail because it would be more cost effective. Dr. Nicoletti agreed to do this. MOTION: To direct the Architect to proceed with the revisions as recommend by the School Dept. representatives, assuming there was no design costs increase (Liddick/Carpenter) 3-0-0 Discussion on changing the roof from metal to shingle would be a potential savings of $150,000 to $250,000. There could be an advantage on the reduction of sliding snow. Comments were made on any cost savings on the fire protection services. The Fire Department asked for copies of the construction meeting minutes. There was also discussion on the removal on the oil tank and any handling of contaminated soils. There may need to be an addendum that the replacement of the oil tank in Phase I. The old tank would be removed and the new tank will be installed during Phase I. The DEP said to fix the pipe, but they were informed about construction, while the contractor was on site and this was the time to do the wok. The idea was to have this project start with the clean-up completed. The School Department needs to be informed that the soils needs to be cleaned -up prior to construction. There was discussion on the need to have an underground oil tank. It is allowed by code, the Fire Chief stated that these tanks are being removed throughout the Town. MBC member Liddick stated that the new tanks are entirely different from the tanks that were installed in the past. This needs to be addressed through TCL Mt•. Sciarrapa agreed to tell the school department to address the soil situation and they need to get together with Lt. Sarro - Mansfield Fire Department and the DEP to rectify this situation. All known contamination needs to be removed from the site prior to construction. We do not want to leave anything that is known. This has to be directed through Robert Gurek - Business Manager for the School Department. Comments on the review from the project. Discussion on project management. Mr. Gazzolo asked about the possibility to maintain the original schedule and update from MBC Minutes August 13, 1996 2 there. The committee would like the project schedule tied in with the monthly requisitions. Member Liddick was reviewing the plans for cost savings measures, roof, windows, VCT, carpet grade and removal of carpet in certain area, down grade of ceiling tile and on the need to plan on items that can be modified to realize cost savings. There could be some negotiations with the low bidder. Bids - will be received no later than 2pm on Tuesday opened at that evenings meeting. Chairman Young asked Dr. Nicoletti about the status of the concerns raised by the Building Inspectors Office in regards to the permits for the Chapter 60 renovation projects. Dr. Nicoletti will review this and see that any issues are resolved. MUNICIPAL PROJECTS: Discussed the status of work at the Park Row School, it's progressing well. awaiting arrival of materials for completion and closure of interior walls. Member Carpenter commented on the installation of the walls on the exterior of the connector. The arrival of the fan coil units are still on schedule. There was discussion on the scuttle opening it still needs to be installed. All other openings have been made. The project is still on schedule. Change Order Status - Memorial Hall - piping $1,400, radiator $980, exterior wass insulation $1237 and there's no price associated with the electrical work. The MBC discussed the paving of Park Row. The trailers will be moved to the back lot. MOTION: To direct the architect to move forward with the change orders for the piping, radiator and insulation for the $3,617 (Carpenter/Liddick 6-0-0) Note: it will be submitted with requisition) Discussed the tile in the bathrooms, the 2 x 2 was spec as 1 x 1, that was not available, wall time spec 2 x 2, there was a change to 4 x 4. Discussed safety issues associated with the Park Row connector. A letter was sent by the architects office and a copy will be forwarded to the MBC office. WEST MANSFIELD FRE STATION: The roof is completely installed, wall board is up, and all rough mechanicals have been installed. The sheet rock is taped. The ceilings are remaining opened. The site will be brought up to fill when the flag pole and the associated electrical work is completed. This should be done within 3 or so weeks. Pine veneer doors are not available for the project. Strekalovsky and Hoit has approved a change to a birch door. Member Carpenter commented on the changes with the doors and the possibility of mismatched staining MBC Minutes August 13, 1996 finished. The Architect stated that samples will betaken and that a test for stain matching will be completed. Estimate for DPW work in comparision to Consigli's work. Information, was received on the sprinkler system pricing from another company interested in doing the sprinkler system. Member Liddick stated that we need to confirm the price fiom Consigli for this work. There was a verbal suggestion from Consigli to have the project extended with no additional costs. Member Liddick expressed his displeasure over the service in regards to this pricing. Mr. Gazzolo stated his opinion that Jim Liddick was right on target with his expression. We need to know what the exact amount of the figure will be. We need to know the exact funds that are needed to complete the project. The warrant amount is $80,500. The clerk will call Consiglito confirm. Chief Sliney stated that he had received a price from Bristol Fire System Company. Chairman Young commented on this price quote for the sprinkler system. The Chairman explained that the system needs to be priced in accordance with the plans. He felt that until the quote was based upon the designs by the Architect that it was not a fair comparison. It should also be noted that this will be marked up in accordance with Consigli's costs. Mr. Gazzolo asked if we received $80,500 would there be other items that need to be included. This will be the number that will complete the project, and allow the project to get a building permit. Chief Sliney stated that the tower is $3,000, from Grinaldi Construction in N. Attleboro, Chief Sliney informed the MBC that he and Mike Ahern, DPW, reviewed the pad and determined that it is inadequate. Member Liddick stated that if this Tower is brand new copies of specifications for installation should be available for review. Until that time that the specifications for installation are reviewed - the adequacy of the pad can not be determined. There could be additional costs for the pad. The costs now would be $85,500. Dave Dineen, Kings Aviation, was asked by the Chief to review the air distance between the fire station and the police station tower. Selectman Madan asked about the installation of a pole and a pipe to reach the tower at West Mansfield. They commented on the need of the size of the base for the 100 foot tower. This will have to be reviewed. There was discussion on the installation of less than the entire Tower. Alternatives to installation of the antenna tower. The Town Manager does not know what makes up the actual costs. The operational issues need to be addressed. The Chief stated that he was informed that the generator pad being poured not in accordance to the plan. The Clerk will review this and report back to the Committee. The Chief stated that the piping and location needs to be verified against the shop drawings. POLICE STATION: Mr. Hoit presented the Committee with a revised budget estimate for the police station project. Construction costs are estimated at $1,252,000, Total all inclusive costs are estimated at $1,682,000 (two items included $50,000 for casework for booking cabinetry and $75,000 for finnishings. Furnishings will be removed and are recommended to be included in the he Police Department's FY97 budget cycle.) Meetings have been held f with the Engineers for plumbing heating and electric. There is presently $852,000 in the MBC Minutes August 13, 1996 4 budget. Mr. Hoit stated that he is comfortable with these numbers for a fall bid with a f, start date of February, 1997. To complete the project will be approximately double of what we have allocated. Three architects have given us this number and the MBC feels that the architects have demonstrated that there is not a cheaper way to get the programming that's required. The Town Manager asked about the additional revenues $200,000 from Paine School, $100,000 from Park Row, (there is approximately $65,000 on for the Central Fire Station project) There's a need of $465,000 - (includes revenues and remaining) No cuts have been made by the MBC - they have been made through the Police Department. We cannot dictate program. Presently there needs to be a request made for and additional amount of $465,000 - not from available funds. Selectman Robinson asked what the entire costs for the Capital Plan will be. Member Carpenter stated that we cannot predict these numbers, i.e. inflation, construction costs, there are no set dates in which calculations need to be. Chairman Young stated that the amount needs to be $1,600,000. Chief Sliney asked about the status of the Central Fire Station - The Town Meeting will dictate this decision. Mr•. Gazzolo stated that he feels it does not make any sense to start a project if it is already this far into the whole. Member Carpenter stated that there are no other plans to meet the needs of the Police Station. There will be a presentation for the drawings for the Selectmen on August 28th - This will be a "dress rehearsal" for Town Meeting. So that the information will need to be available for public presentation. The MBC will not do the presentation, it will provide technical assistance. Chairman Young discussed the format for the Selectmen's meeting. Member Carpenter asked for square foot costs - bid versus estimates. It was stressed that there needs to be a comparison with other towns MOTION: To adjourn the meeting at 10:30PM (Carpenter/Liddick) Unanimous Respectfully submitted, Maureen R. Doherty Administrative Secretary Signature of Chair MBC Minutes August 13, 1996 J — ®"7— Date of Acceptance - vote