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Home My WebLink AboutMBC 10/15/1996MUNICIPAL BUILDING COMMITTED' 1 ' `- October 15, 1996 MINUTES 95 OCT 30 Pfd 2 54 U1 ''-TTS MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richard Feeley, James Liddick, David Young, William Williams MINUTES: The minutes of October 1, 1996 MOTION: To accept as amended. (Liddick/Antoine) 5-0-1 (Carpenter) INVOICES: The following invoices were submitted for payment. VEND011 PROICT AMOUNT APP(? VAT Gale Assoc. P.O. Jordan/Jackson not to exceed JL/WA 5-0-0 42317 $3,000.00 FASPRINT MBC Printing Exp. 4.20 RF/JL 5-0-0 Community School Projects 88.32 JL/WA 5-0-0 Newspaper Louis Bartolini Payroll - 2,300.00 RF/JL 5-0-0 CORRESPONDENCE: General • Meeting Memo, Agenda and Future meeting schedule • A letter G. Bums fiom D. Young - RE: Request to use Town Hall on 10/27 for Halloween Parade (this was discussed with the contractor it was decided that it wasn't in the best interest of the Town or the project to allow access to the site at this phase of construction) • A memo to B. Steele from M. Doherty RE: Dedication Plaques - Town Hall and W. Mans. Fire Station • A letter to R Hoit from D. Young RE: October 15th meeting. • A memo to D. Whitehead from M. Doherty RE: October update • A letter to A. Consigli from D. Young RE: October 15th meeting. • A sales letter from Nordx/CDT RE: voice and data cable information West Mansfield Fire Station • A memo to E. Sliney from D. Young RE: Paving at the West Mansfield Fire Station site. • A memo to G. Burns from D. Walter (CC:MBC) RE: Paving/site modifications at West Mansfield Fire Sta. MBC Minutes - 10-15-96 1 • Proposed Change Order -Radio Tower Antenna School Proiects • A memo to J. Lindberg fiom D. Young RE: Gale Associates proposal • A memo to B. Mangiaratti from M. Doherty RE: Gale Associates proposal • A memo to J. Lindberg from M. Doherty RE: Amended proposal Gale Assoc. • Summary for Filed Sub -bids - Robinson School • A letter to D. Young from N. Bedford RE: withdrawal of filed -sub bid for elevator • A fax to M. Doherty - S. MacCaffrie RE: Clarification for vinyl coated fencing • A fax to M. Doherty (CC: R. Ashton) clarification on specifications - Robinson School • A copy of the RFP - Furnishings and Equipment Consultant Services - Town of Medway Clerk's Report and other reports • Weekly Report 9/30 - 10/4/1996: Town Hall and West Mansfield Fire Station • Daily Reports 9/30 - 10/4/1996: West Mansfield Fire Station • Daily Reports 9/30 - 10/4/1996: Mansfield Town Hall • October, 1996 - Newsletter • Financial Summary Reports, Oct. 1, 1996 - Town Hall, Police Station, West Mansfield Fire Station Consigli Construction company and Roger Hoit were present to discuss close-out for the West Mansfield and Town Hall Projects. WEST MANSFIELD FIRE STATION Close out is scheduled for October 31, 1996. The sprinkler work has started and is progressing as scheduled. The ceiling grid is being installed and final coat of paint is being applied. The ceramic tile is completed. The VCT and carpeting will be installed last. The finished mechanical and electrical will be completed by the end of the month. The seed will be put down by the end of the week. The casework should be installed by the end of next week. The committee discussed the sprinkler system. The plans from TCI showed a pump and Bristol was to contact TCI about the deletion of the pump. TCI discussed the need for the flow testing. The Chief stated that he has not seen any documentation on the results of the flow test. Member Liddick stated that if the pump is not included then we are not meeting the contract documents and TCI must make this documentation. Member Liddick stressed that this must be addressed and he feels that we have not received a letter in regards to this. Mr. Hoit, Strekalovsky and Hoit, stated that he spoke with Mike Hickey from Bristol and instructed them to move forward without the pump. The committee stressed to the Chief that he gives the final approval. Mr. Hoit stated that he will have all the documentation to the committee prior to next Tuesday. The Chief asked the reason why the wire glass was installed on the interior wall and why there was plain glass on the exterior wall. This meets code and fire ratings. Chairman Young had asked MBC Minutes - 10-15-96 Don Walter to confirm in writing that the front entrance meets code for ADA accessibility because the heater is located in close proximity to the door. Change Order #5 - West Mansfield Fire Station: The original submittal for the installation of the antenna and pad was $10,250. A revised price of $6,946 was submitted tonight. Chairman Young stated that he was upset that he is not pleased that the quote for the site work was higher than originally stated. The Committee would like to move forward with the construction of the tower pad and anchor bolts. The Chief will call and find out what the lead time would be to have the base plate delivered to the site. He stated that he will also pay for this from his budget. He will pursue this tomorrow morning. TOWN HALL: Paving will be done by the end of the month, sidewalks will be done within the week, site utilities are on line, site improvements. Plantings are 90% complete. Mr. Cordianne, Superintendent for Consigli Construction Co. went through the project schedule and discussed each item Heat will be installed by Friday. All the materials and supplies are in stock. The Committee discussed the scheduled that was submitted by CAM. The requisition is being held by the clerk pending resolution of the CAM. The Clerk has asked for waiver of payment by CAM to show that they have paid their subs. Substantial completion and punch list completion are scheduled for December 15th. Mrs. Scott asked about shelving for the vault . Mr. Hoit stated that it was not included in the General Contractors specification. Mrs. Scott also asked about having glass installed for day time security. There will be a roll down security grate for evening use. There was a request for the Central Fire Station to be broken out and to be itemized by categories in the pay requisitions. Change Order 97 for roof drains and paving at the Town Hall. $25,000 for paving and $4,112 for the roof drains. MOTION: To send a letter to the Historical Commission stating that we may re roof the gas house located in the rear of Memorial Hall and that we have selected sea green (green/grey slate) of the Bird color selector. We need a response from them before we proceed. (Antoine/Feeley) 5-0-0 Signage plan will be submitted to the Town Manager on Friday. The costs should be approximately $15.00 per sign installed. MBC Minutes - 10-15-96 POLICE STATION: Design development plans should be available for review by October 28th. Strekalovsky and Hoit will sit down with the Chief prior to submittal. There was a discussion regarding using project fitnds to supplement the salary budget for administration work on the school projects. Discussed the possibility to hire Walter Parker as the Project Coordinator for the Robinson School Project. MOTION: To tell Walter Parker that he is our number # 1 candidate for the Project Coordinator position for the Robinson School and that we are working on the verbiage for the contract and job description. (Feeley/Antoine) 4-0-2 (Williams and Carpenter abstained) Note: The Town Manager is not opposed to entering into contract negotiations with Walter Parker. Member Carpenter was not at the Parker interview. MOTION: To have Chairman Young and Member Liddick draft the redefined job description.(Feeley/Antoine 5-0-0) MOTION: To adjourn the meeting (Carpenter/Feeley) Unanimous The meeting adjourned at 10:35PM Respectfully submitted, I a,,a i.Q,E•1t, ( 1 • A Y% Maureen R Doherty - Administrative Secretary Signature hair MBC Minutes - 10-15-96 l C " 7-- C(—,? Cc v--0-0 Date of Acceptance - Vote