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Home My WebLink AboutMBC 10/29/1996MUNICIPAL BUILDING COMMITTEE OCTOBER 29,1996 MINUTES -J 910 NOV 13 R l u. Lt} A",SAC'FU >ETTS MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richard Feeley, James Liddick, David Young, William Williams, Edward Sliney, Andres Gazzolo GUESTS PRESENT: Michael Trowbridge, Emil Giordano, Larry Gannon, Ron Ashton, Walter Parker, Bob Vogel, Richard Boucher The Minutes of October 15, 1996 and October 22, 1996 MOTION: To accept the minutes of October 15, 1996 as amended. (Liddick/Feeley) 5-0-0 MOTION: To accept the minutes of October 22, 1996 as amended. (Liddick/Feeley) 4-0-1 The following invoices were submitted for payment VENDOR PROJECT AMOUNT VOTE Louis Bartolini Payroll $2,300.00 WA/JL 5-0-0 Grimaldi Constr. West Mansfield Fire 3,000.00 RF/LC 5-0-0 FG Sullivan Drilling Jordan/Jordan 1,500.00 RF/JL 5-0-0 MOTION: To authorize the FG Sullivan Drilling company to perform test wells at the site of the Jordan/Jackson School as not to exceed $1500 as overseen by the Town Engineer. (Feeley/Liddick 5-0-0) There was discussion regarding the acceptance and the inspection of the tower at the West Mansfield Fire Station. The committee recommended that Fire Chief sign the bill of sale as he accepted the equipment. General A notice to all departments RE: Holiday - warrant deadline A memo to all Boards & Committees - Re Annual Report A memo to W. Williams from L. Pasch (CC:MBC) RE: Library Roof (the MBC discussed this issue and recommended that this be handled through the Town Manager's office as this relates to a warranty issue and not a structural issue) MBC Minutes - October 29, 1996 A memo to W. Williams from R. Boucher (CC: MBC) RE: Bond Proceeds Certificate of Insurance for Gale Associates RE: Jordan/Jackson Roof Town Hall A memo to D. Clifford from W. Williams RE: request for Scope of Work A memo to W. Williams from D. Clifford RE: Scope of Work A letter to Consigli Construction Co. From A. Bacchiocchi RE: possible violations (discussed with R Hoit - and the location of the water cooler does appear to violate the code - discussed the fix for the difference in the riser height on the front staircase by pouring a platform stair) West Mansfield Fire Station A memo to E. Sliney from D. Young RE: furniture A memo to E. Sliney from D. Young RE: Landscape A memo to E. Sliney from M. Doherty RE: MBC Vote - Tower purchase An invitation to all Employees RE: West Mansfield Fire Station dedication Robinson School Proiect A copy of a certificate of insurance for JT Callahan & Sons, Inc. A letter to JT. Callahan & Sons, Inc. RE: building permit application - Robinson Draft Contract for Robinson School Project Field Reports Mansfield Town Hall and West Mansfield Fire Station - 10/21/96 - 10/25/96 WEST MANSFIELD FIRE STATION: The Committee and the architect discussed the erection of the Tower for the amount budget. Mr. Hoit stated that he had spoken with Consigli Construction Co. about erecting the tower for the amount budgeted at Town Meeting. It appears that this is now a possibility. Co MOTION: To authorize the Chair to approve the change order for the erection of the tower and the pad through Consigli Construction. (Carpenter/Liddick 7-0-0) t qtr to+ -k) 4z�ld MBC Minutes - October 29, 1996 The Chief stated that he will handle the wiring the antenna through his budget and this is not part of the MBC project. There was a discussion regarding the exhaust fans in the apparatus room - the motors must be raised. There was a question on the delivery of the toilet partitions. The wrong ones were delivered and the right ones will be delivered on November 8, 1996, It was determined that it would be better to wait until these were delivered to be installed. There was a question on the painting on the roof of the apparatus bays. There was some bleedthrough. There were two coats of paint applied. According to the specs there was not a recommendation to prime and seal the area. There is no money to have the ceiling rt LI CCS W ---paint-e-dl The site will be paved on 10/30/96. There was no landscaping installed at this J time. Member Carpenter noted the lack of proper sleeving in the mechanical rooms. Chief mentioned that there was no weather stripping on exterior doors. Chief Sliney asked about moving in on 11/4/96. He stated that he will be borrowing equipment and would like to know if we look on track. It was recommended that he change the date until November 6, to allow time to complete the punch list. The architect was instructed to make all the necessary to implement the final close-out. TOWN HALL //' co M ✓4 6 vt There was discussion on the signage for the e'xtL doors on each department. It was determined by the Town Manager that signs will be on the exterior doors only. The Committee and the architect discussed the window situation in the building. The windows will be modified to include a third panel of glass, the ceiling and soffits will be completed as per the original contract drawings. MOTION: To accept the alternative recommended by Strekalovsky and Hoit and locate the acoustical ceiling tile (ATC) 12" up in the soffit. (Carpenter/Feeley) 5-0-0 NOTE: Member Carpenter will review the recommendations prior to implementation. There was discussion of the number of staff on site by the sub contractors. Member Carpenter stated that according to the Clerk that CAM HVAC is moving forwarding. The architect presented a proposed change order for $ 2,913.00 for chain link fence surrounding the chiller and the transformer. MOTION: To authorize Consigli to proceed with the fencing at the stated costs. (Liddick/Carpenter) 5-0-0 MOTION: To reject the quotation to re -roof the gas house. (Carpenter/Liddick) 5-0-0 MBC Minutes - October 29, 1996 MOTION: To allow the chair to authorize the proceed with the installation of the side walk not to exceed $1200. (Antoine/Liddick) 5-0-0 Richard Boucher, Treasurer/Collector was in attendance to discuss the use of bond proceeds to pay for administrative support to the projects. There was discussion among the committee members. No job duties have been defined. The MBC secretary expressed her concerns using project money as it would have implications of taking funds out of the project. The Town Manager stated that he is opposed to this and it should be the MBC secretary that performs these fimctions. A decision was tabled until a later time. There was discussion of the percentage of construction versus rehabilitation on the Robinson School project. Mr. Ashton stated that he will call the Town Treasurer will this information Mr. Boucher asked about the bonding costs and how they will be covered. This expense was not part of the projects and not an issue of the MBC. A cash flow projection will be forwarded to the treasurer's office. ROBINSON SCHOOL PROJECT: Walter Parker was introduced to the Committee as the Project Coordinator. Mr. Ashton gave an overview of the project to date. There was a discussion of roofing materials, testing services and contract review. 1. Testing Services - PSI, and Miller and Haller have submitted proposals MOTION: To have Jim Liddick review the proposals and report to the Architect. (Antoine/Carpenter) 5-0-0 2. Allowance for Roofing - clarification needed on alternate on roofing. MOTION: To direct the contractor to proceed with the asphalt shingle roof and to give a price on Bituthane (Carpenter/Liddick) There was discussion of the roof and past history on the roof. 5-0-0 3. Contract Review - Article 3 - where we state substantial completion date 545 calendar days and give the actual date. Liquidated damages should be added to this section. Article 5.2 - see reference to must be in conformance - (Article 6 - final payment for substantial completion. Should be change to reflect standard contract date of 65 days. It was recommended that all wording should be similar in all construction contracts, the proper wording will be forwarded to the architect for incorporation. MOTION: To have the Chair sign the contract as the recommending the contract award. (Liddick/Carpenter) 5-0-0 The first construction meeting for the Robinson School has been scheduled for Monday, November 4, 1996, at 7:30AM at the School. BOCA Review has been submitted - Southeast regional DEP needs to be notified. MBC Minutes - October 29, 1996 Mr. Vogel stated his support for Mr. Ashton and the project and stated that he will give the project his full attention. Mr. Joe DeCosta will be the construction administrator representing Keyes Associates. There was discussion of the reactivation of the Qualters and the High School. Bid timing and code compliance will be issues for reactivation of these projects. Discussed the asbestos removal in the Qualters Middle School. It might be better to have that removed. TCI will be invited to a future meeting to discuss the changes involved with the updated HVAC systems. The Town will supply a Builders' risk policy for the Robinson School. Walter Parker and the committee reviewed his agreement and there was some discussion of second shift and weekend work. Modifications to the agreement will be reviewed by the Chau. MOTION: To adjourn at 10:20pm. (Carpenter/Liddick) unanimous R/%essyp�ectfully submitted, y` Maureen R. Doherty Administrative Secretary Signature of Chair v MBC Minutes - October 29, 1996 4-0 -p l/- Date of Acceptance -Vote Av, a,,�A ��eW