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Home My WebLink AboutMBC 11/19/1996MUNICIPAL BUILDING COMMITTEE MINUTES NOVEMBER 19,1996 JAPE 8 rRr` Lawrence Carpenter, Richard Feeley, James Liddick, MEMBERS ABSENT: William Antoine, David Young, William Williams William Madan, Lt. Robert Bellavance, Kate Viens MINUTES: The Minutes of November 5th and 12th, 1996 MOTION: To approve the minutes of Nov. 5th as written. (Carpenter/Liddick 3-0-0) MOTION: To hold meeting minutes of Nov. 12th (Carpenter/Liddick 3-0-0) INVOICES: The following invoices and change orders were submitted for approval. VENDOR PROJECT AMOUNT VOTE Maureen Doherty Payroll - MBC 1362.32 JL/LC 3-0-0 National Lumber Supplies - MBC 14.97 JL/LC 3-0-0 Nelson & Co. W. Mansfield Fire 500.00 LC/JL 3-0-0 Walter B. Parker, III Robinson -Payroll 1100.00 LC/JL 3-0-0 Consigh Const. Co. W. Mansfield Fire 101,244.88 Hold Consigh Const. Co. Town Hall 102,125.31 Hold VENDOR C/O # PROJECT AMOUNT VOTE JT Callahan #1 Robinson 29,318.81 JL/LC 3-0-0 JT Callahan Directive 91 Robinson 29,318.81 JL/LC 3-0-0 Consigh Const. #5 West Mansfield 4,026.00 JL/LC 3-0-0 Consigh Const. #7 Town Hall 29,112.00 JL/LC 3-0-0 Consigh Const. #8 Town Hall 4,910.00 JL/LC 3-0-0 CORRESPONDENCE: General • A memo to C. Marion from M. Doherty RE: Staples • A memo to W. Williams from D. Young RE: CIP Appointment (FY98) • A memo to W. Williams from D. Young RE: Old Memorial Hall • A letter to J. Liddick from T. Pereira RE: Interviews A memo to all department heads from B. Kearney RE: Warrant of December 3, 1996 Town Hall • A letter to W. Williams from A. Bacchiocchi RE: Violations at Town Hall(Park Row) MBC Minutes Nov. 19, 1996 1 • A memo to W. Williams from D. Young - Town Hall Occupancy • A memo to D. Young from G. Burns RE: completion date - Town Hall • A letter to J. Gauthier from R. Hoit RE: Electrical work in progress- Town Hall • A letter to J. Gauthier from G. Burns - RE: Roofing Installation • A letter to J. Gauthier from G. Burns - RE: Contract Default Notice • A letter to J. Gauthier from A. Consigh RE: Electrical Work in progress • A letter to J. Gauthier from G. Burns RE: Completion Schedule - Electrical Work • A fax to J. Gauthier from G. Burns RE: Electrical Work - concerns • A fax to J. Gauthier from G. Burns RE: Electrical Work - pricing A fax to J. Gauthier from G. Burns RE: Construction meeting attendance • A fax to J. Gauthier from G. Burns RE: Electrical work in progress (There was discussion concerning the problems with the electrical contractor. The committee expressed concern with the lack ofworkforce on thisjob. MOTION: To send a letter to Strekalovs1V and Hatt asking for a copy of their response to the memo of 10/29/96, and ask for assurance that this electrical work will be completed as well as to explore all our legal avenues as outlined by the specs.. A request was also made for the staffing plan of the electrical contractor that was supposed to be forwarded to the AdBC by this date (Liddick/Carpenter 3-0-0) • A memo to D. Young from D. Clifford RE: Town Hall Occupancy • A memo to D. Young from D. Clifford RE: price quotes - electrical work • A memo to D. Young from D. Clifford RE: outstanding items - Town Hall Robinson School -Project • A letter to S. Loeper from D. Young RE: MBC Meeting November 14, 1996 • A memo to list from D. Young RE: Groundbreaking - November 23, 1996 • A copy of the Building permit/foundation only for the Robinson School Project • A copy of the egress plan - relocated to west side of building in classroom from south side rear exit. • A letter to NYNEX from D. Nicoletti RE: installation of a utility pole on the Robinson School property. • A memo to C. Marion from D. Young RE: Construction Projects - insurance issues • A memo to the Staff of the Robinson School from L. Sciarappa: RE: Construction update MBC Minutes Nov. 19, 1996 2 • A letter to S. Loeper from R. Ashton RE: Comments on Egress • A letter to R. Ashton from S. MacCaffrie RE: progress payments • A letter to R. Ashton from S. MacCaffrie RE: Bid Specifications • A memo to R. Ashton from S. MacCaffrie RE: Computer materials • A memo to R. Ashton from S. MacCaffrie RE: Building permit • A letter to I Liddick from R. Magee RE: Testing and Inspection Services • A copy of the Construction sign - Robinson School project - for approval Field Reports and Weekly Proiect Reports • Mansfield Town Hall and West Mansfield Fire Station Site Meeting Minutes - 10/29/96 • Construction Schedule - November 15, 1996 - Town Hall • Construction Meeting No. 2 - Robinson School Project 11/12/96 • Town Hall - Weekly Reports 11/11/96 - 11/15/96 MUNICIPAL PROJECTS: CLERKS REPORT: The Clerk reported on the status of work completed at Town Hall. He expressed concern with the electrical contractor. There were a number of items that were addressed. 1. Window lintels need painting: Color Concepts are on the job. 2. Repointing wall smiace and all roof chimneys: MOTION: To authorize Consigli to rep oint all the chimneys not to exceed $2500.00. (Liddick/Carpenter) 0-2-1 (Feeley abstained) FAILED Member Liddick stated the he feels that contractually Consigli has not completed the work that was supposed to be done under the specifications. Member Liddick expressed his concern that this item might be considered as "distressed brick" and should have been included. Member Carpenter wants the architect to direct Consigh to perform this work. Selectman Madan expressed his concern over this from on site investigations. (Selectman Madan is the mechanical inspector for the Town) There's approximately $2,000 left to complete this work. MBC Minutes Nov. 19, 1996 MOTION: To request sufficient back up to support this request for labor and materials, and to ask for the architects interpretation of distressed brick on the roof and to obtain an estimate by 11/20/96. (Liddick Carpenter 3-0-0) MOTION: To authorize the change order based on the estimate less any labor and material charges as they relate to the distressed brick unless it determined by Strekalovsky and Hoit feels that Consigli does not own the distressed brick then the chair has the permission of the MBC to proceed with the change order. (Liddick/Carpenter 3-0-0) Selectman Madan will meet with the Clerk and review the mortar connections on the decorative molding. 3. Roof Ladder: concern was expressed over the installation and materials used on this ladder. MOTION: To send a letter to Strekalovsky and Hoit asking them to look at this ladder and issue a drawing and confirmation letter stating that this ladder meets code and if not: then recommend what needs to be done. (Caipenter/Liddick 3-0-0) 4. Window Fix: The materials are in and the windows will be fixed this week. 5. Roof Top HVAC Units - The unit in question will be moved so that it is properly position on the roof joists. Insulation will be looked at to insure that it has not been crushed. 6. Roof membrane acceptance: Consigli is addressing this problem for resolution. FireStone will do the final inspection. 7. Parapet cap installation - will be done The letter from the building inspectors office was reviewed by the committee. All items that were listed were referred and addressed by the architect and TCI. Selectman Madan mentioned that the boiler room needs to be 1 hour fire rated. The mechanical inspector gave the approval, to close the ceilings, on the second and third Roof. There appears to be inadequate lighting on the stairways in the connector. This is being researched. Deputy Chief Robert Bellavance presented the committee with the Fire Department's review of the building and submitted their list of punch list items. This will be forwarded to the architect for action. MBC Minutes Nov. 19, 1996 MEMORIAL HALL: Kate Viens of the Historical Commission discussed the work that needed to be done at Memorial Hall. She stated that there is a possibility of a grant fiom Preservation Projects Fund 50/50 matching grant. The members of the MBC stated that they are awaiting direction from the Town Manager on this project. It was not included in the original scope of the capital plan - Town Hall project and the MBC does not have jurisdiction to add items such as this to the project. Member Carpenter did state that because of the age of the building there may be more work than is anticipated (i.e. soffit repair, shingles etc.) Selectman Madan noted his concern, that this work should be addressed by the proper persons. Member Carpenter stated that he had a prior commitment had would have to leave the meeting. MOTION: To adjourn: (Carpenter/Liddick 3-0-0) Respectfully submitted, j ) Maureen R Dohertv - Administrative Secretary Signature of Chair MBC Minutes Nov. 19, 1996 I�- 3- 6)('0 3-0-4bt (l 1 Date of Acceptance - Vote