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Home My WebLink AboutMBC 12/03/1996MUNICIPAL BUILDING COMMITTEE l,. December 3, 1996 MINUTES MEMBERS PRESENT: Lawrence Carpenter, Richard Feeley, James Liddick, David Young, William Williams, Ed Sliney, Judy Scott, Arthur O'Neill MEMBERS ABSENT: William Antoine Leo Sciarappa, Walter Parker, Ron Ashton, Bill Madan, Amos Robinson Note: The Building Inspectors were invited, by the Chair, but did not attend the meeting. MINUTES: The Minutes of November 12, 19 and 23, 1996 MOTION: To approve the minutes of the 19th as amended. (Carpenter/Feeley) 4-0-1 (Young) MOTION: To approve the minutes of 12th as amended. (Carpenter/Young) 5-0-0 INVOICES: The following invoices and change orders were submitted for approval. MOTION: To authorize the Town Manager to sign weekly the secretary payroll so long as monthly summaries are submitted to the MBC for review. (Liddick.Feeley) 4-0-0 CORRESPONDENCE: General • A memo to all Departments fiom Betty Amicone RE: Telephone Charges • A memo to all Department Heads fiom W. Williams re Budget Changes MBC Minutes - 12/3/96 1 L. Bartolini Town Hall $2,300.00 JL/RF 4-0-0 W. Parker Robinson 1,650.00 JL/LC 4-0-0 M. Doherty MBC - supplies 24.57 RF/LC 4-0-0 M. Doherty MBC Payroll - Nov. 1286.40 RF/JL 4-0-0 Staples MBC Su lies 114.46 RF/JL 4-0-0 Staples MBC Supplies 78.99 JL/RF 4-0-0 JT Callahan Robinson Dir #2 -$0.00 - MOTION: To authorize the Town Manager to sign weekly the secretary payroll so long as monthly summaries are submitted to the MBC for review. (Liddick.Feeley) 4-0-0 CORRESPONDENCE: General • A memo to all Departments fiom Betty Amicone RE: Telephone Charges • A memo to all Department Heads fiom W. Williams re Budget Changes MBC Minutes - 12/3/96 1 • A memo to M. Bastarache fiom M. Doherty RE: Supply Order • A letter to R. Hoit from D. Young RE: requisitions for payment - Municipal projects • Price Quotes for Town Hall and Fire Station • A letter to R. Hoit fiom D. Young RE: Status update - Town Hall & Fire Station • A memo to D. Whitehead from M. Doherty RE: Capital Plan Update - Dec. 1996 Town Hall • A memo to D. Young from D. Clifford RE: New Town Hall - Signs • A letter to R. Hoit from D. Young RE: Sign update • A letter to D. Clifford from D. Young RE: Price Quotes RE: Cable Raceway • A letter to R. Unit from D. Young RE: parking lot lights - Town Hall • A letter to W. Williams from A. Bacchiocchi RE: Town Hall Code Issues • A memo to D. Young from E. Sliney RE: Fire Alarm Box. ('There was discussion about the procedure of this item. The existing and the new components are in working order. This item will be held for further input from the Fire Chiej) • A memo to R. Hoit from D. Young RE: Performance Standards for Vaults and Safes • A memo to W. Williams from D. Clifford RE: New Town Hall Raceway ('The conduit is a 4 inch rigid conduit - the sheet rock will have to be cut andpatched. This work needs to be done) • A letter to the Town Manager's Office RE: Bid Information - Sagrame Plumbing (Send a letter back for clarification and refer to the architect.) West Mansfield Fire Station • A letter to D. Young from R Hoit RE: Certificate of Substantial Completion • A letter to R. Hoit from D. Young RE: Revised punch list • A letter to E. Sliney from D. Young RE: Revised Punch List • A letter to D. Young from E. Sliney - Punch List item - grounding for tower • A memo to M. Cordianne from M. Doherty - Punch List Robinson School Project • A memo to D. Young from W. Williams RE: Builders Risk Policy • A transmittal to D. Young from R. Gurek RE: Robinson Oil Release (We need to respond back to the School dept. to inform them when this oil tank will be removed. Member Liddick will ask the contractor when the oil tank removal has been scheduled) • A letter to E. Ouellette (FYI:MBC) Builder's Risk Insurance Coverage MOTION: To have the insurance bills assumed under the cost of the project. (Liddick/Carpenter) 4-0-0 • A letter to R. Ashton fiom S. Loeper (CC:MBC) RE: Directive #2 MBC Minutes - 12/3/96 Clerk's reports and Field Reports Robinson School: Soils Materials Analysis - Haller Testing Laboratories Building Permit issued 11/21/96 Meeting Minutes - Construction Meeting #4 Project Coordinator Reports 11-18-96 - 11-29-96 Town Hall: Weekly Reports - 11-18-96 - 11-29-96 TCI Site Inspection Report 11/26/96 WEST MANSFIELD FIRE STATION: Reviewed the punch list for the West Mansfield Fire Station. All items and documentation should be submitted. Chief Sliney stated that he was concerned about the water heater adjustment. The MBC stated that this has not been working correctly. This item has been out several times. The Architect has noted this and he will review. TOWN HALL: The architect assured the committee that he will be on site three to four times a week until this project is closed. He is working closely with the electrical contractor to insure that this work is not delayed. CAM is working to complete their work. Mr. Hoit feels that the schedule will be met and most of the major items have been completed. The Town Manager asked about the programming of the common area lighting. The Clerk will refer to the plans and specs for the operation of the clocks and the possibility of the installation of an override switch. Maybe the emergency lighting could be increased to accommodate this need. This may be the easiest solution. Substantial completion is expected to be achieved on 12/16/96 The Committee discussed the specifications for the vault. The architect will review the guideline brought forth by Mrs. Scott, Town Clerk, and respond back to the Committee. The Architect will give direction on this. The MBC asked for a detail to be submitted for a ladder to access the roof. The sump pump will be removed from the sewer system and discharged into the rain leader system Per code it cannot be discharged into the sewer system. The MBC asked that the architect review the final detail of the original wood work over the entrance at Park Row. MBC Minutes - 12/3/96 There was a discussion conceiving the infiltration of water at the first level of the Town Hall. There was discussion conceiving the potential problem The water went into the connector and flowed into Memorial Hall. The Committee agrees that this is a problem The Chair referred this to the Town Engineer for input on the Town's system There was a 125 year storm in October and no flooding. Selectman Chau Bill Madan stated he is concerned because the site is finished and now we have flooding. The architect will be in contact with the engineers and report back to the Committee. The Committee asked the Clerk to check out the catch basins on site. The brick work on the roof of Town Hall was discussed. The Committee reviewed the light pattern for the parking lot. The architect will send a letter to the Building Inspector concerning this issue. POLICE STATION: The Police Station plans will be presented to the Board of Selectmen at the January 8th meeting. The Chau expressed concern about the size of the MEMA office. Chair Young stated that this office was very small (7 x 15) and all parties should be comfortable with the size. The Chief feels he needs the record storage space. This item has been referred to the Town Manager for a policy decision. The site plan was not updated per the comments at the last meeting. The Committee discussed the need to hire a project coordinator for the Police Station project. Letters will be sent to qualified applicants that had applied for the school project. ROBINSON SCHOOL: There was discussion about the price for the surveying the street line for East Street. The present plans are based on a street line. Member Carpenter asked that the Town Engineer look into this and respond. The change order request for the survey was returned to the architect for clarification. The Project coordinator will meet with the Town Engineer for further information. Schedule of values that was submitted was not accepted. Discussed the computer that was requested for the project coordinator. Keyes reports that it was inadvertantly left out of the project specifications. Temporary egress, phasing and scheduling will be reviewed in conjunction with the specifications for the school. MOTION: To request that the Town Manager sends a letter to JT. Callahan and sons requesting that the Project Coordinator receives the copies of the certified payroll. (Carpenter/Liddick)4-0-0 MBC Minutes - 12/3/96 Discussed the test results of the fill material. Some of the fill submitted has failed the compaction tests. The rocks will be stockpiled for future determination. The project coordinator will keep track of the rock sizes and the type of equipment that is used to move this rock. There is no heat, electricity or telephone in the project coordinator's trailer. MOTION: To send a letter to S.Loeper that this needs to be resolved by the end of business Thursday or the town will take such action to install these services and forward all such expenses to JT Callahan and Sons, Inc. (Feeley/Carpenter 4-0-0) Mr. Sciarappa spoke to the MBC about parking. He has received complaints fiom the Jordan/Jackson School that the Robinson staff are using that lot. The temporary pavement binder should be installed within the next two weeks. MOTION: To adjourn at 10:50PM. (Carpenter/Liddick) Unanimous Respectfully submitted, Maureen R Doherty - Administrative Secretary Signature of Chan MBC Minutes - 12/3/96 Date of Acceptance - Vote