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HomeMy WebLinkAboutMBC 11/12/1996MUNICIPAL BUILDING COMMITTEE MINUTES NOVEMBER 12,1996 MEMBERS PRESENT: William Antoine, James Liddick, David Yoimg, Edward Sliney, Arthur O'Neill, Judith Scott MEMBERS ABSENT: Lawrence Carpenter, Richard Feeley, GUESTS PRESENT: Chris Marion, Don Nicoletti, Ron Ashton, Emil Giordano, Walter Parker, Don Walter, Peter Not Bill Madan MINUTES: The Minutes of November 5, 1996 - were distributed for review. No action was taken at this time. The following invoices were submitted for payment Vendor Project Amount Vote Louis Bartolini Payroll - TH 2,300.00 WA/JL 3-0-0 Keyes Associates I Robinson 16,127.18 WA/JL 3-0-0 CORRESPONDENCE: • A memo to D. Young from W. Williams RE: Roof and Paint Quotes for Memorial Hall. • (Send a memo to W Williams for clarification as to the scope - we do not believe this is part of the town hall project - we will be happy to assist but we believe these are maintenance issues.) • A memo to D. Young from W. Williams RE: CIP Committee Appointment (Bill Antoine volunteered; the MBC unanimously supported his decision) • A memo to C. Marion from W. Williams RE: Acting Town Manager Appointment • A memo to W. Madan from D. Young RE: Appointment of J. Liddick • A memo to All Department Heads fiom W. Williams RE: CIP Requests • A memo to All Department Heads from C. Marion RE: Staples • A Transmittal from J.T. Callahan RE: Request for Review of 01010 • A letter to Building Inspectors Office from S. MacCaffiie RE: Foundation Permit • A letter to J. Decosta from S. Loeper - JT Callahan RE: Notification of Changes to Egress (MOTION: Have this discussed with Ron Ashton about procedures - not piece meal submittal) Antoine/Liddick 3-0-0 MBC Minutes - November 12, 1996 1 • Organizational Chart from members of the project management team for the Robinson School from J. T. Callahan & Sons, Inc. ( The architect was informed that we were missing Michael Callahan's resume and asking for clarification of all project roles) Temporary Occupancy Permit for the West Mansfield Fire Station: (Strekalovsky & Hoit will respond about the parking - two spaces were eliminated due to some site work delineation - these spaces will be relocated) Chairman Young presented former member Steven MacCaffiie with his Commonwealth of Massachusetts citation fi•omRepresentatives Kevin Poirier and Barbara Hyland in recognition of his efforts on the West Mansfield Fire Station. WEST MANSFIELD FIRE STATION: Change Order - # 6 for Antenna Base- $4,026. - Approved Discussed the motors for the dampers on the exhaust fans. A letter fi•om Strekalovsky and Hoit was sent to Consigh to have this work done. This is owned by the HVAC contractors. The Chief asked that this be done ASAP. Other punch list items were reviewed. The Chief inquired about the weather stripping on apparatus door rooms, the equipment room and all interior doors. The Chief stated that most of the punch fist items have been addressed. The Chief will have a sign made for the Plymouth Street station. The Chief thanked Maureen Doherty for all her hard work on the ribbon cutting ceremony. MANSFIELD TOWN HAIL: The Committee will hold Change Order #8 until back up has been submitted. A sample of the windows will be completed for review. The architects will review this item prior to sign off. Members of the MBC were invited to also review these window solution. CAM HVAC had 9 men on the job today. JG Electric staffing on the job has been a concern to the architect and the contractor. A letter has been sent fi-om the architects expressing their concerns. Member Liddick asked for a staffing plan so that we can monitor their completion date. Don Walter -will furnish a plan to the MBC by November 18th. Carpet will be installed starting this week. Discussed the lead time for telephone, cable etc. December 16th is the date when telephone and other cabling services can begin to be installed. Moving can take place on or after January 10th. MBC Minutes - November 12, 1996 POLICE STATION: The plans were reviewed and the details that were discussed were added. Architecturally the plans have been updated now the subs can be involved. Discussed the size of the MENU office. Chairman Young commented that this office should be enlarged. Comments were made concerning the line-up for plumbing, the new configuration would allow for the all male cells to be mirror images. The Chief made comments about the hinged doors. He would prefer sliding doors. This will be investigated. The Chief asked for the ceiling height to be 12 - 14 feet. Plumbing fixtures should not be aligned on an angle. Other minor changes were made. The site plan was reviewed. It was the consensus of the MBC that the changes were okay. Chief O'Neill will respond back to the architect on the size of the MEMA office. Dec. 3rd will be the next meeting - budget updates will be reviewed at this time. The latest plans will be presented to the Selectmen on January 8111. This project will be bid in February. ROBINSON SCHOOL PROJECT: The architect noted the need to get the executed contract. There was a review of the request for gas installation from Bay State Gas. However, if this was done (without charge) then Bay State gas then they would like to be the primary source or the gas company would do this and the charge would be approximately $5,000. The architect will review this with Bay State and if this is the route then this needs to be coordinated with the contractor. E Review of the contractor's project meeting. The architect will be in contact with the Fire Department for an egress plan to coordinate with general contractors plan for egress. The phasing plans need to be addressed and approved by this committee and the architect. These items need to be addressed by the contractor: phasing plan, project schedule, schedule of values, egress plan,cash flow. Discussed the site survey work that is being done at this time. There is no additional expenditure at this time. Equipment should be at the site on Thursday. Trailers should be in on Friday. The project should be in full gear next week. Wonderworks will remain open for the interim. This needs to be shown on the phasing plan. Discussed fencing issues for vinyl versus regular metal chain link fencing. Bithuthene was requested to be used as an additional roof protection barrier - Keyes may recommend an additional ice and water shield instead which when it heats will seal. The asphalt shingle spec was reviewed - the underlayment would be plywood. Groundbreaking is scheduled for November 23rd at 10:00. at the front of the Robinson f- School. u MBC Minutes - November 12, 1996 JT Callahan will be requested to attend the next meeting. A request was made for clarification on the job description for Michael Callahan. The badge system would beau adhesive type that would be attached to the fiont of the hard hat. Meeting minutes should be received by the MBC on Thursdays for distribution. A request was made for the sign dimensions for the construction site. The meeting schedule was discussed. The committee reviewed the FY98 budget. MOTION: To adjourn at 10:20PM Respectfully submitted, Maureen R Doherty - Secretary Signature ofCair Date of Acceptance - Vote MBC Minutes -November 12, 1996 4