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Home My WebLink AboutMBC 12/19/1996ENI-0 MUNICIPAL BUILDING COMMITTEE December 19, 1996 97 FEB -3 AH 8: 59 MINUTES HASSACHUSETTS MEMBERS PRESENT: Lawrence Carpenter, James Liddick, David Young, MEMBERS ABSENT: William Antoine, Richard Feeley, William Williams Chris Marion, Walter Parker, Norman Mahana The Minutes of December 3 and 10, 1996 were submitted. MOTION: Motion to approve the Minutes of December 3, 1996, as written. (Carpenter/Liddick) 3-0-0 MOTION: To approve the Minutes of December 10, 1996, as amended. (Carpenter/Liddick) 3-0-0 The following invoices were submitted for payment Walter Parker Robinson $ 2,200.00 JL/LC 3-0-0 Louis Bartolini Town Hall 2,300.00 LC/JL 3-0-0 JT Callahan Robinson 45,159.00 LC/JL 3-0-0 Fa riot Jordan/Jackson 60.27 LC/JL 3-0-0 J & G. Electric Town Hall 766.22 HOLD Signs Etc. Town Hall 650.00 JL/LC 3-0-0 Signs Etc. Fire Station - West 650.00 JL/LC 3-0-0 General • Meeting memo and agenda • A letter to Art Dias from M. Doherty RE: JJ roof information • A letter to A. Marin from D. Young RE: JJ Snow Guards • A memo to J. Liddick from W. Madan RE: MBC appointment • A memo to W. Williams from D. Young RE: Library/COA Roof • A memo to P. Cotina from Local 12 - Gasfitters RE: request for information • A memo to W. Williams from D. Young RE: Exterior Signs Town Hall & Plymouth Street. West Mansfield Fire Station • A memo to E. Sliney from D. Young RE: Sign - Plymouth Street MBC Minutes 12/19/96 1 • A memo to E. Sliney from D. Young RE: Punch List - Leak • A memo to R. Hoit from D. Young RE: Punch List - West Mansfield Remaining items • A memo to R. Hoit from D. Young RE: Certificate of Substantial Completion • A transmittal to MBC from K Hoit RE: Certificate of Substantial Completion • A letter to R. Hoit from D. Young RE: Revised Site Plan - Plymouth Street Fire Station • A memo to D. Young from E. Sliney RE: Hot Water Heater Control • A memo to D. Young from E. Sliney RE: Severed Wire on Apparatus Deck • A letter to K Hoit from D. Young RE: Punch List items • A memo to E. Sliney from D. Young RE: Meeting of 12/30/96 discussion of punch list Police Station • Notice of the recorded variance at the Bristol Country Registry of Deeds • A letter to D. Young from E. Commeau RE: Project Coordinators position Town Hall • A copy of an estimate from J&G Electric - Work in Treasurers Office • A memo to D. Clifford from D. Young RE: Elevator Telephone • A memo to W. Williams and D. Clifford RE: Moving Date • A memo to D. Clifford from W. Williams RE: Moving Date • A copy of a letter to R. Hoit from TCI RE: BI's letter of 11/26/96 • A drawing of the ladder to roof hatch 12-9-96 • A letter to Consigli Construction Company RE: Construction Delay • A letter to D. Young from D. Clifford RE: Phone and grounding cable • A memo to List fiom W. Wiliams RE: Costs of West Mansfield Fire Station • A copy of the site inspection 11/26/96 performed by TCI - Town Hall • A memo to E. Sliney from W. Williams (CC:MBC) RE: Surplus Metal Shelving • A memo to D. Young from J. Scott RE: Vault Shelving • Price Estimate for relocation of sump pump - Town Hall Robinson School Proiect • A memo to MBC Members RE: Specifications on computer for Project Coordinator • A transmittal to W. Williams RE: Requisition #2 - JT Callahan and Sons, Inc. • A letter to R. Ashton from D. Young RE: distribution of shop drawings. • A fax copy of change proposal No. 3 - Emergency Egress door • A letter to S. Loeper from K McBride RE: grade reevaluation and catch basins • A memo to the MBC from D. Lewis RE: Robinson School Work Field Reports and Clerks Weekly Reports • Construction Meeting #7 - Robinson School • Meeting Minutes - 12-10-96 - site plan issues - Robinson School • Project Coordinators Reports -Robinson School • Clerk's Reports - Town Hall MBC Minutes 12/19/96 ROBINSON SCHOOL PROJECT: Ron Ashton gave an overview of the status of the Robinson School Project. The grading plan for the parking lot and direction for implementation will be formally submitted to the contractor. The letter from JT Callahan in regards to egress was discussed. Instructions will be given to the contractor on his proposed egress plans from the architect. The Architect will not accept this change order for this item and will ask the contractor how he proposes to maintain the egress. The MBC asked the architect to direct the contractor to submit his plan for egress. The MBC reviewed a report from the structural engineer regarding cracks in the rear wall, it could be possibly be due the improper location of the control expansion joints in the masonry wall. The plumbing engineer has reviewed the RFI's that were submitted by the contractor. The architect feels that most of these are easily resolved. The MBC asked the architect to send a letter to the contractor in regard to submitting their plan for plumbing connections. The next job meeting has been scheduled for December 30, 1996, at 11:00am The geotechnical reports were discussed. The boring logs and geotechnical reports were not included in the specifications. Mr. Parker asked to see a copy of the boring and geotechnical reports. Filling and grading were reviewed. There may be some excess materials and fill. Hopefully this area can be paved on Tuesday, December 24th. The AMC will send a memo to the Town Manager advising him that there may be some excess material that could be available. It should also state that time is of the essence and to contact the Project Coordinator to coordinate. (CC: D. Clifford and BOS) The roof specification has been reviewed. Member Liddick stated that it was fine. The architect is still waiting for verification from the attorney general's office whether bid must be handled as filed sub bid. Member Liddick asked that this be resolved as soon as possible. MOTION: To hold Callahan's requisition for $45,159.00 until the Project Coordinator's voice mail has been installed. (LC/JL) 3-0-0 MOTION: To proceed with the purchase of the computer from Andrews Computer - (Low bid). (Liddick/Carpenter) 3-0-0 A request was made for Keyes to furnish this computer equipment as it was there error on the printing of the specifications. MUNICIPAL PROJECTS: MBCN inutes 12/19/96 The Committee discussed with Selectmen Mahana their position not to accept a substandard drainage system for the Town Hall. MOTION: To approve the signing of the certificate of substantial completion for the Plymouth Street Fire Station as amended item. (Carpenter/Liddick) 3-0-0 The Chair read a letter from Consigli Construction Company concerning the drainage system at the new Town Hall. The committee reviewed the asbuilt drawings from the contractor. The Chairman will confer with the Town Engineer in regards to the possible relocation of the water line. The MBC reiterated their postion that the constractor install the drain line per the design drawings. Member Liddick asked about holding money for HVAC, landscaping, paving. The Architect will be directed to inform Consigli Construction Company of the intentions of the MBC. Chairman Young stated that he has received a call from an abutter to the Park Row Property concerning the wooden fence at Town Hall. The rear of the lot has a natural landscape buffer which has been added. MOTION: To approve the Fire Department request for refurbishing of the fire Alarm Box not to exceed $100.00. (LC/JL 2-1-0 Carpenter objected) MOTION: To approve the Board of Selectmen's request of December 18, 1996, to fund shelving units for the two vaults in the new Town Hall fiom the existing project finds based on the understanding they will work in concert with the Finance Committee and Town Manager to restore said fonds, in the future, if needed to complete the Town Hall or Police Station projects. Procurement of the shelving units shall be handled through the Town Manager's office. (Carpenter/Liddick 3-0-0) MOTION: To adjourn (Carpenter/Liddick 3-0-0) Respectfidly submitted: Lawrence Carpenter, Clerk Signature CChair MBC Minutes 12/19/96 Date of Acceptance - Vote