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Home My WebLink AboutMBC 01/07/1997MUNICIPAL BUILDING COMMITTEE RE E_l4rED JANUARY 7, 1997 97 Fc°u —3 AN B: 59 MINUTES r _. •c dtLeL7 ri Sri („3 ��SE7Tc i I S MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richardeeleg James Liddick, David Young GUESTS PRESENT: Leo Sciarappa, Steve Loeper, Dan Freeman, Steve MacCaffrie, Emil Giordano, Walter Parker, Ron Ashton, MINUTES: The minutes ofDecember 19, 1996 and December 30, 1996 were submitted for review. INVOICES: The following invoices were submitted for payment VINDOR PROJECTAMO�INT: APPRpVAL Gale Associates Jordan/Jackson 438.00 RF/WA 5-0-0 JT Callahan Robinson $250,786.00 JL/RF 3-0-0 Walter Parker Robinson 2,200.00 LC/WA 5-0-0 LouBartolini Town Hall 2,300.00 WA/JL 5-0-0 Walter Parker Robinson - Exp. 15.14 RF/WA 5-0-0 P.O. 42591 -Signs Etc. Fire Station 875.00 RF/WA 5-0-0 P.O. 42592 -Signs Etc. Town Hall 1,750.00 RF/WA 5-0-0 (hold pending ZBA Monthly Expense Report - MBC Office Accounts MOTION: To review the plans for the addition to the Highway Garage that were transmitted to this Committee by the DPW and make the following comments: That the addition should be built in accordance with the building and zoning codes and under the supervision of the DPW Director. (Antoine/Liddick 5-0-0) CORRESPONDENCE: • A memo to D. Young from M. Doherty RE: Vacation • A memo to D. Clifford from D. Young RE: Paine School Storage • A memo to D. Young from D. Clifford: Addition at Highway garage • A memo to W. Williams from B. Gurek (CC:MBC) RE: Technology Equipment Fire Station Proiect • A memo to E. Sliney from D. Young RE: exterior sign - Plymouth Street • A transmittal to E. Sliney from M. Doherty RE: site plan - parking MBC Minutes - 1-7-97 1 I Police Station • A draft memo to R Hoit RE: Signage at Police Station • A copy of the Ad placed in the Boston Globe and posted at Town Hall for Project Coordinator. Town Hall • A memo to W. Williams from D. Young RE: Exterior padlocks • A memo to W. Williams from D. Young RE: Telephone Installation - Elevator • A copy of the Variance Application for Signs at Town Hall for ZBA • A letter to Consigli Construction Co. from R Hoit RE: Drainage (the Chair informed the committee that he had been at the job site and observed work being done on the drainage system. MOTION. To request that an independent contractor is hired to do the test and survey of the lines these costs should be borne by the contractor. (Feeley/Carpenter 5-0-0) • A memo to D. Young from D. Clifford RE: phone and data lines(the committee discussed the damage that had been done to the lines. MOTION: To send a letter to the Architect asking him to inform the contractor that they are responsible for all costs associated with the damaged cable. (Feeley/Carpenter 5-0-0) • A memo to W. Williams from R. Boucher RE: additional counter space. MOTION.- OTION:To Tosend a letter to the Town Manager stating that it is the consensus of the committee that this is a furniture request and not part of the construction budget. (Antoine/Liddick 5-0-0) flow. traffic was by • A letter from L. Lawson to A. O'Neill traffic (this plan ,approved the Chief of Police) Robinson School Proiect • A letter to R. Ashton from D. Young RE: Bills and printing costs • A memo to E. Sliney and A. O'Neill from D. Young RE: Emergency Procedures • A memo to D. Nicoletti and W. Williams from D. Young RE: Authorized access • A letter to Keyes Assoc. from S. MacCaffiie RE: dewatering • A memo to D. Young from D. Clifford RE: surplus fill • A memo to S. Loeper from R. Ashton RE: Egress installation • A letter to Keyes Associates from S. Loeper RE: Notification of Change of Egress • A letter to Keyes Associates from S, MacCaffrie RE: pricing of egress • A letter to Keyes Associates from S. MacCaffrie RE: dewatering costs • A memo to W. Williams from D. Young RE: Computer installation and training Discussed security of the trailer. Member Feeley stated that he will install the software for the Project Coordinator) Project Reports • Town HallReports 12-30-96 - 1-4-97 • Robinson: Construction Meeting Minutes #8 Robinson Reports 12-27-96 - 1-3-97 MBC Minutes - 1-7-97 2 MOTION: To send a letter of recommendation and thanks to Chris Marion for all his help with the MBC. LC/RF 5-0-0 SCHOOL PROJECTS: Steve Loeper - gave an overview of the project and management of the construction at the Robinson School. Mr. Loeper expressed concern over the lack of closure of numerous items since the beginning of the project. Chairman Young stated that we need to establish procedures for resolution prior to the meetings. He also stated that the architect should respond in a prompt and concise manner. The architect responded that the holidays did cause a delay. Member Liddick suggested that the contractor put a date by which responses should be received. The members of the Committee, contractor and architect reviewed the following items. A. Survey Chane_ e Order: The architect submitted the revised summary for survey work. This scope of work was discussed. MOTION: To approve the revised request for $2,368.07. (Carpenter/Feeley; 5-0-0) B. DeWatering Change Order: There was discussion on the specifications for the dewatering. The contractor and committee worked together to modify the unit price. The contractor will submit their proposal for Committee review. MOTION: To accept the Change Order as presented for $3,000 for dewatering performed at the contract unit price and to enter into negotiations with the contractor in regards to a revised dewatering scope and unit costs based on current site conditions. (Carpenter/Liddick 5-0-0) NOTE: All dewatering work must be coordinated through the Project Coordinator so that we can verify all work and the anticipated plan for dewatering. C. Scheduling: Mr. Loeper discussed the current plan and a revised schedule will be delivered for the next meeting. Mr. Loeper will meet with Mr. Sciarappa to discuss classroom space. D. Egress: The architect reviewed building egress plans and stated that the local authorities are instructing the contractor to put the temporary egress in a specific area. The Change Order that Callahan submitted was for $12,000. Member Liddick stated that safety for the children is the most important factor,although he feels that the cost is high. Member Carpenter stated that Time and Materials (T&M) is the way to go on this issue. MOTION: To proceed with the change order for this work for the time and materials with work verified and submitted to the project coordinator. (Carpenter/Liddick 5-0-0) NOTE: The contractor stated that there should not be any other change order requests with egress. MBC Minutes - 1-7-97 3 E. Excavated Material - Unit price schedule -There was discussion on the situation with excess materials. There were many questions and the members were unclear on the entire scope of the plan. Chairman Young stated that we need to have a written proposal for this situation so that we can review this and respond in a timely and concise manner. JT Callahan and Sons, will submit a proposal. F. Responsibilities of Haller - Geotechnical services: Haller is unable to provide certification of the testing of the footings. The architect submitted a proposal from Geisser Engineering Corporation for certification. MOTION: To have Geisser perform the certification testing for the subsoil for the foundations as needed. (Carpenter/Feeley 5-0-0) G. Safety Concerns: Mr. Leo Sciarappa stated that he is concerned about pedestrian traffic in the bus loop. He asked if he could have the parents park in the rear of the Kindergarten building. The Chair stated that this was an excellent solution and coordination should be handled between the contractor, project coordinator and the school staff. The Committee briefly reviewed the outstanding items on the Town Hall project. 1. Review of roof investigation for leaks. 2. HVAC - heat will be installed in the storage room by CAM 3. Elevator Room- new door will be installed per code. 4. Pipe drainage has been installed and the roadway has been patched. 5. TCI needs to respond on vault issues - removal of condensate discharge, addition of explosion proof lights and other electrical issues need to be determined. The architect will need to respond to the structural integrity of the vault floor once the shelves have been installed.. 6. Cabling that was damaged must be replaced. 7. Liquidating damages - an official letter must be sent by the architect. 8. Lighting increase for the first floor hallway. 9. Exterior floodlights are to be removed and the boxes should be left. MBC Minutes - 1-7-97 4 10. Discussion on punch list - all contract work must be completed and all inspections must be done by the local officials. MOTION: To adjourn at 11:05pm. Unanimous Respectfully submitted, Lawrence Carpenter, Clerk Signature of C)wfg7 Date of Acceptance - Vote MBC Minutes - 1-7-97 5