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HomeMy WebLinkAboutMBC 01/14/1997MUNICIPAL BUILDING COMMITTEE MINUTES gi FEB -B ��111: 44 JANUARY 14,1997 t �� 'mac �`�iiUSET 7S MEMBERS PRESENT: Lawrence Carpenter, Richard Feeley, James Liddick, Arthur O'Neill, David Young, William Williams MEMBERS ABSENT: William Antoine GUESTS PRESENT: William Madan, Roger Hoit MINUTES: The Minutes of December 19, 30, 1996 and January 7, 1997 were submitted for review. INVOICES: The following invoices were submitted for payment Keyes Associates -;$4,021.83 - MOTION: To approve as submitted.(Liddick/Carpenter 4-0-0) CORRESPONDENCE: General A memo to D. Clifford from D. Young RE: Addition at highway garage A memo to D. Young from D. Clifford RE: Highway garage addition A memo to Boards and Committees RE: Closing of annual town meeting warrant A letter to M. Doherty from A. Dias RE: Testing information for JJ Roof (MQ TION. to send a letter to B. Mangiaratti - RE warranty issue and contact - Feeley/Liddick 4-0-0) CC: A. Dias A letter to A. Dias from M. Doherty RE: JJ Roof information A memo to all department heads from B. Kearney RE: Warrant A copy of a work order and invoice for repair for cords on overhead doors at the Plymouth Street Fire Station (this was handed to the architect for action) A memo to B. Cook from D. Young RE: MBC Meeting Town Hall An advertisement for the ZBA public hearing - Town Hall signs A memo to W. Williams from D. Young RE: elevator telephone A memo to D. Young fiom D. Clifford RE: directories, department signs and fire extinguishers - (The committee asked the architect the status of these items) A letter to W. Williams from A. Bacchiocchi RE: Rug manufacturer affidavit A letter to W. Williams from A. Bacchiocchi RE: occupancy permit requirements A memo to R. Hoit from D. Young RE: Vault shelving specifications(the committee asked for this verification in writing and to ask that the Town Clerk verify that these specifications are for the she she purchased,) A memo to W. Williams from D. Clifford RE: Exterior padlocks A memo to W. Williams from D. Clifford RE: Dumpster size and enclosure (The dumpster issue should have been addressed in site plan. The MBC will not take any action. Site plan review was followed.) Certificate of Substantial completion RE: Park Row - Town Hall A memo to Building Inspectors RE: request for copies of inspection reports A letter to W. Williams from the Horvaths RE: stockade fencing - Park Row Police Station A letter to R. Hoit from D. Young RE: sign specifications A memo to M. Doherty from R. Morrison & Ken Hackett RE: PD Alarm System Robinson School Prolect A copy of the certificate of Insurance for JT Callahan and Sons, Inc. A memo to the MBC from W. Parker RE: construction fencing A memo to D. Young from W. Parker RE: vacation request (Member Liddick will confirm coverage with the architect) A memo to D. Young RE: Requests for pumping and dewatering sections of specifications. (the committee read and reviewed the proposal from Keyes. They made comments on: (S) add of groundwater; Notes add (3) Notice to project coordinator prior to installation. Member Liddick will confirm comments with the architect. Clerks and Project Reports Clerk Report - Town Hall 1-6-97 - 1-10-97 Clerk Report - Robinson School - 1-6-97 - 1-10-97 Proposal fiomJTCRE: DeWatering Copy of temporary heat and propane storage plan POLICE STATION: Chief O'Neill, Mr. Hoit and Chairman Young discussed the presentation for Board of Selectmen that is scheduled for 1/15/97. Add Alternates for landscaping and paving the outer unpaved lot were briefly discussed. Other possible add alternate options were the generator and window work. ` The roof membrane on the flat areas will be replaced. The Chief stated that the roof is currently leaking in the vault area. The architect gave an overview of the revisions from the previously bid plan. Member Feeley asked the Chief is he saw any deficiencies or items that needed to be added in the present plans. The Chief commented on the video surveillance cameras, and asked if they will be mounted in the cell areas as well as outside. There was discussion on adding 4 exterior mounted cameras. It was the consensus of the Committee to add the wiring and blank boxes for the future addition of exterior, cameras. The Chief asked about the cell ceiling height. He stated that he would like to have the ceilings as high as physically possible. They are presently plamied for 8 feet. The architect will research extending the ceiling height. The bid schedule was discussed. The bids should come in the mid-March. Member Carpenter asked that the specifications contain language pertaining to the date that the building is available for construction. Member Feeley asked if the variance for landscaping had been recorded and if it has an expiration date. The Town Manager will review the validity of the variance for landscape at the Police Station. The Chief will review the plans to see if there is an area that can accommodate an armory. The scope of the Central Fire Station Project will be determined by the Town Manager. TOWN HALL UPDATE: Mr. Bartolini gave an overview of the project. The project is nearly at completion. The architect had the response for the building inspectors letter of January 9, 1997. The architect gave an status report on the final closure preparations for the project. The architect stated that the certification for the vault will be sent in this week. The architect f. reviewed the vault shelving and stated that the vault is structurally sound to support these shelves. Mr. Bartolini stated that the connector roof has stopped leaking. Member Carpenter has asked for a monetized punch list so that the correct amount can be withheld. The Committee reviewed The Certificate for the Substantial Completion which was dated on January 10, 1997. This certificate is good for 75 days. Some items, such as air conditioning cannot be accepted until they are tested. The architect, committee and the contractor need to come to terms with a monetary value for the punch list items. MOTION: Not to sign the Certificate of Substantial Completion because the total punch list including the monetized values for any work that cannot be completed within 15 days was not attached. (Catpenter/Liddick 4-0-0) The elevator has not yet been inspected. Member Liddick asked about the vault certification. The architect stated that he feels that he is comfortable with the vault. The architect will call the Commonwealth of Massachusetts Records Bureau in regards to the certification. Member Liddick asked about the strobe lights to indicate heat system failure. These have not been installed. The Town Manager - wants to review the final building inspectors reports. WEST MANSFIELD FIRE STATION: Chairman Young informed the architect that the hot water heater at the fire station is still not working properly. The cable on the apparatus bay doors has been repaired however, it still needs to be adjusted. The project manuals have been delivered to the committee. Respectfully submitted, Lawrence Carpenter, Clerk Signature of Chair ! Date of Acceptance - Vote