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HomeMy WebLinkAboutMBC 01/28/1997r itED mss.— CF- M A HSr 1EL0 MUNICIPAL BUILDING COMMITTEE MINUTES ? FEB -5AN11: 44 January 28, 1997 MA,S: 6,CHUSETTS MEMBERS PRESENT: William Antoine,Lawrence Carpenter, Richard Feeley, James Liddick, Arthur O'Neill, Judith Scott, David Young, William Williams, Andres Gazzolo GUESTS PRESENT: Ron Ashton, Walter Parker MINUTES: The Minutes of December 19, 30, January 7 & 14, 1997 MOTION: To approve the minutes of December 19, 1996 as amended (LC/JL) 5-0-0 MOTION: To, approve the minutes of December 30, 1996 as amended (LC/JL) 5-0-0 MOTION: To approve the minutes of January 7, 1997 as amended (LC/JL) 5-0-0 MOTION: To approve the minutes of January 14,1997 as amended (LC/JL) 5-0-0 INVOICES: The following invoices were submitted for payment Vendor Project Amount Vote Keyes Assoc. Robinson 4,021.83' JL/RF 4-0-0 Walter Parker Robinson 2,200.00 RFILC 4-0-0 Louis Bartolini Town Hall 2,300.00) JL/RF 4-0-0 Cousi ' TowmHall 128,017.40 LC/JL 4-0-0 note* Strek & Hoit Town Hall 5,130.00 LC/JL 4-0-0 Strek & Hoit W. Mans. Fire 1,498.75 LC/RF 4-1-0 JL Strek & Hoit Police Station 13,750.00 HOLD note Andrews Computers Robinson 2,270.00 HOLD Boston Globe Police Station ' 387.60 JL/RF 4-0-0 NOTE*: Member Carpenter noted that he disagrees with some of the line item values but he agrees that there is adequate value to finish the work. NOTE: To hold the payment until we receive the contract amendment for the additional design services for the Police Station Project. January, 1997 Budget Reports - Allprojects MBC Minutes - 1-28-97 CORRESPONDENCE: General Meeting Memo - Next Meeting is January 28, 1997 A memo to E. Sliney from W. Williams RE: Central Fire Station Project A memo to all department from W. Williams RE: Response time for information requests A memo to RGurek from W. Williams RE: Certified payrolls - JJ A memo to R Mangiaratti from D. Young RE: JJ Roof warranty A memo to all depts. from W. Williams RE: Acting Town Manager A memo to all depts. from W. Williams RE: Bottled water Boards and Committee lists 1997 A memo to all depts. from W. Williams RE: Town Hall Move - Town Hall Hours A memo to all depts. from W. Williams RE: Town Hall Move - dress code Town Hall A transmittal for payment requisition - Town Hall A letter to D. Horvath RE: response to fencing (discussed the lighting in the parking lot and the pathway. The committee will review this next week.) A memo to D. Young from D. Clifford - Damaged cables.(All these costs will be forwarded to Consigh) A letter to W. Williams Rom A. Bacchiocchi - RE: outstanding issues (all items have been resolved) A memo to W. Williams from B. Cook RE: outstanding issues A letter to R Hoit from D. Young RE: Certificate of substantial completion A memo to J. Scott from D. Young - Vault Shelving A transmittal to list from D. Young RE: Padlock's MBC Minutes - 1-28-97 - A memo to D. Clifford from D. Young RE: Home Depot Charges. (The Town Manager - authorized this and will send a memo to the MBC asking for the additional shelving and counters to be included in the project costs) A memo to D. Young from D. Clifford RE: Treasurer Collectors Office (Webber Electric has been hired to do this work.) A memo to D. Young from D. Clifford RE: Maintenance Manuals A memo to D. Clifford from D. Young RE: Maintenance Manuals Police Station A letter to J. Nolan fiom E. Ouellette RE: Builders Risk Insurance A memo to J. Scott and D. Lewis Rom W. Williams RE: PHQ-variance POLICE STATION: Chief O'Neill discussed the status of his relocation for the Police Station construction. The E911 system will be relocated to the Central Fire Station. The Chair asked if there were any items that will be remaining. These items will need to be identified. Lt. Crickard will be representing the Chief at the next MBC meeting. TOWN HALL: Clerk Bartolini gave an overview of the Town Hall project. There are some items that still have to be completed. There were some minor issues with the temporary lighting and elevator. There was a letter of compliance from the Records Management Unit for the vault. There were some roof leaks - the roofing icontractor will be contacted. The clerk discussed the punch list items. There was some discussion for the number of issues that still haven't been resolved. The clerk discussed the timely payment to Consigh Construction Company. The MBC received the voucher on Jan. 14 1997. There was a question about outstanding items. The exterior paneling in the front stair in still in need of repair. The Fire Department instructed the contractor to install their key box in a location that has potential problems. MOTION: To send a letter to the Fire Department expressing the concern . about the location of the key box on the South Main Street entrance to the Town Hall and request that they locate the box in a different location. ( RF/WA 5-0-0) There were some areas that concerned the Electricat Inspector. Diligent effort is being made to address any outstanding electrical items. MBC Minutes - 1-28-97 3 Mrs. Scott stated that she distributed the standards for vaults to the architect and the i' committee,during the design phase of the project. It was Mrs. Scott's opinion that these guidelines were ignored. She is concerned about the heat unit that is taking up space. She also stated that there are motors and pumps in the vault. The Chair read the letter that was submitted by TCI to the State for vault certification. All issues that concerned Mrs. Scott were addressed in the letter. The State accepted the vault as built. The committee thanked Lou Bartolini for all his hard work and effort that he put forth on both the Plymouth: Street and Town Hall Projects. SCHOOLS- ROBINSON: Ron Ashton reviewed Meeting minutes No. 11 ( a revised set was distributed at this meeting) There was discussion on the site work and removal of the excess material. The Chau asked about the verification of the types of excess materials. He also asked when this item will become an issue. The project coordinator and the architect stated that this is not an urgent matter at this time. Members Liddick and Feeley asked if it may be possible to donate this loam for use at the Little League Fields at Plymouth Street. The Committee reviewed the letter to Steve Loeper RE: bidding for the roofing and elevator. 'There was a question on the mark-up and general profit for the contractor and how this issue will be dealt with on the allowance for the roof The architect stated that he would like to handle this in the "cleanest" way possible.Member Liddick and the Chair directed the architect to read the contract and give direction on the process to the contractor prior to the opening of the bids. These bids will be received and opened by Keyes at a time and place to be determined later (date and time will be coordinated through Callahan). ;Keyes will review these bids and make a recommendation to the committee. The hardware issue will be addressed in the near future. The architect will work with a hardware consultant to review and give a price for retro -fitting. Member Feeley asked about evacuating classrooms on the 4/5th grade area of the building. There is not a plan to discontinue the use of existing classroom space at this time. The architect and the project coordinator discussed the classroom needs for the 97/98 school year. This needs to be addressed through the proper channels. The project coordinator has been working with the, principal on the relocation of staff and classrooms. Member Carpenter expressed his opinion that this is a long project that would provide relief when it was completed but not as a immediate remedy. Mr. Parker distributed a two week schedule to the committee. This schedule will be used in the field. Member Liddick asked for a proposal for the modification for the sample #5 sifted to one inch for back fill on the slab. Mr. Parker gave the committee the status report for the progress on the work in the back area for the footings on the foundation. Geiser Testing Geotech Firm gave their MBC Minutes - 1-28-97 recommendation on the procedure. The crushed stone will give a better base for the footings. Member Carpenter asked about the price on the stone and for if an RFP would be prepared for the price and proposal. The architect will write a letter asking for the clarification. The contractor asked the project coordinator about the possibility of obtaining more cylinders at their cost. We need to ask for the price of this and informthe contractor. Member Carpenter asked the Project Coordinator to verify with the specs regarding transportation of the cylinders. The committee reviewed change orders #2, #3 and #4. The committee has approved this work prior to the actual work commencing. Member Carpenter asked about the profit that was charged to a sub contractor. Member Liddick reviewed the specifications. 'There is a difference on this calculation from Change Order #2 to Change Order #3. It was recommended that this issue be resolved prior to processing the next requisition. The Committee asked the architect to include their comments on the dewatering proposal. The architect asked about the committee to pay for 50% of the cost for printing the specification. The committee discussed this item and did not come to a consensus and tabled this item for a future meeting. The architect will bring forth a proposal for printing costs for the committee to review in this. There was discussion on the permit fees for the general contractor. MOTION: To ask the Selectmen to remove the associate members on the Town Hall and Plymouth Street Fire Station Projects (Feeley/Carpenter) 4-0-0' NOTE: All other associate members for the Central Fire and Police Station Projects would remain. MOTION: To adjourn at 10:45PM (Carpenter/Feeley) Unanimous Respectfully submitted; Lawrence Carpenter, Clerk Signature of Chau Date of Acceptance Vote MBC Minutes - 1-28-97 5