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HomeMy WebLinkAboutMBC 02/11/1997CLI ED MUNICTIPAL BUILDING COMMITTEE nN CLERKS OFFICE MINUTES 97 HAA 24 PD 3: 59 February 11, 1997 HAUL 1 �FIELD MASSAC 1JSETTS MEMBERS PRESENT: Lawrence Carpenter, James Liddick, David Young, MEMBERS ABSENT: William Antoine, Richard Feeley, William Williams GUESTS PRESENT: William Madan, Peter Noll - Sun Chronicle, Ron Ashton Keyes Associates, Walter Parker - Project Coordinator -Robinson School TNWOICES: The following invoices were submitted for payment Vendor Pro'eet Amount Date Office Land Robinson $ 27.15 LC/JL 3-0-0 Andrews Computers Robinson $2,270.00 LC/JL 3-0-0 Staples MBC Supplies 83.31 JL/LC 3.0-0 Clear Concepts Town Hall 1,580.00 LC/JL 3-0-0* TMA Town Hall 210.00 LC/JL 3-0-0* *NOTE: Notify the architect that Consigli should be backcharged for the cost incurred to repair the cable. CORRESPONDENCE: • Meeting Memo • A memo to All Department heads from W. Williams RE: Finance Committee Budget Review • A memo to All Department heads from W. Williams RE: Special Town Meeting • A memo to all Board and Committee Charas from W. Madan - Chau workshop. Carpenter will attend) • A memo to all from W. Williams RE: Feb. 15, 1997 - Open House • A memo to M. Doherty from W. Williams (CC:MBC) RE: Town Hall Ceremony • A memo to all Departments from W. Williams RE: Punch List items • A memo to W. Williams from D. Young RE: Motion - Storage partition • A memo to MBC from Lori Holden RE: Status punch list items W. Mansfield Fire • A memo to W. Williams from L. Azinheira RE: Town Hall Duwpster Pad • A memo to R Button from W. Williams RE: MEMA • A memo to M. Doherty from A. Dias RE: JJ Roof testing • A memo to D. Young from R. Ashton RE: Printing invoice. (Keyes Assoc. asked that the Committee pay 50% of $3900. There was discussion and the consensus of the MBC Minutes - 2-11-97 1 Committee was to split the costs three ways. The Architect will discuss this proposal with his company and respond hack to the Committee) POLICE STATION UPDATE: The architect has been requested to forward the update estimate <construction costs to this Committee. The Chief has been working with the Department of Correction regarding demolition prior to construction. The members commented on the advantage of having the areas such as the walls and ceilings open. The Committee discussed the time schedule for construction. Construction should be completed by December 31, 1997. ROBINSON SCHOOL UPDATE: The architect reviewed Construction Meeting Minutes No. 12. There was discussion on the price estimates for stone. The Project Coordinator asked the Committee to get a unit price or price per ton for the stone. The Project Coordinator is tracking the deliveries of stone. There is apossibility of raising the grade of the ball field which would use some of the excess material. The roof bids will be opened on Monday, February 17, 1997 and presented to the committee at their next meeting. All bidders must have DCPO certification. The architect will clarify a detail question on the drawings in regard to the shingle system. The mechanical engineers are reviewing and will respond to the RFPs from Callahan regarding plumbing work and demolition. The contractor would like to do some interior demolition work during the upcoming school break.. There was discussion on the relocation of stored items and the possibility of the costs associated with maintaining the fire alarm system. The architect will verify in the specifications for the maintenance for the fire alarm systems. The Project Coordinator reviewed the relocation plans for the SPED reading rooms, music room and administration office. The Committee commented that the plan was well thought out and coordinated. There was discussion on the next year projected enrollment. The Committee stated that the existing number of classrooms must always be maintained throughout the project. The committee cannot provide any additional classrooms prior to the completion of the project April, 1998. The Chair read a letter from IL. Sciarappa in regards to leaving rooms 411,413,408,409 as existing.This modification should result in- 'credit. There was a request to add a sink to the teachers dining room. The sink in the existing room 512 -was scheduled to be removed. The architect will review the costs associated with the additions of the sink in the first floor and the second floor. MBC Minutes - 2-11-97 The Project Coordinator will verify the cost of a curing box. The committee reviewed the letter that the architect sent to the contractor in regards to the change orders, i.e. - Supplementary Conditions Article 7 -Changes in the Work. The Chau asked that the architect use examples to demonstrate , the assignment of overhead and profit in his letter to the contractor. The architect stated that the profit percentages for the contractors and subcontractors were charged in accordance with the contract specifications. The architect will forward a copy of the letter to the committee. The Protect Coordinator gave is project report. The mason is working on the block wall in the cafetorium. The trades are establishing trailers on site. The committee commented on the darkness on the trailer area. the Project Coordinator will discuss this information with the general contractor's supervisor. The site work contractor should be returning to continue their work. An environmental firm has been retained by the School Department. They reviewed the location of the monitoring wells that would be installed in regard to the removal of the oil tank. The limits of potential impact from the oil leak from the fuel Imes have not been determined. The soil has to be monitored during the excavation of foundation. Removal of contaminated soils under the foundation would be an additional cost to the contract. The foundation work must be over excavated. The members of the Committee reviewed the plan on the removal of the oil tank.Member Carpenter was concerned with the potential for additional costs associated with the removal of the contaminated soils. MOTION: To support the costs of one storage trailer for the duration of the contract to be competitively priced throughout the remainder of the contract. (LC/JL) 3-0-0 The committee discussed the possibility of discovering asbestos. The project coordinator will cont act several firms for securing the services of a firm that deals with this work. The committee reviewed the proposal from Keyes for splitting the costs of the printing. The Committee would like to know the costs that will be paid to the printer. The architect stated that he feels that 50% of the work was acceptable. Member Liddick asked that everyone should pay one thud of the costs. The committee would like to know what the final deal would be and what responsibility would Keyes be taking for the error. The MBC has also assumed some of the costs of the printing errors. Member Carpenter stated that this printing error will always have a cloud over the specifications and that this can be problematic throughout the construction contract. The Committee asked if the architect has had the opportunity to go through the specifications with the contractor page by page to determine the actual verification of the specifications. Member Carpenter would like to see closure on this issue. He also stated that the boring logs were not included and they should have been. Member Liddick would like to know if the architect could guarantee that there would never be any more claims arising from the printing of the MBC Minutes - 2-11-97 3 specifications they would feel more comfortable. Keyes will proceed with the verification of the specifications. The Committee reviewed the plans for the Central Fire Station. Chief Sliney had submitted a set of plans with his comments. The Committee deleted the complete refinishing of the apparatus bay floors. MOTION: To adjourn at 10;10pm (CarpenterUddick) Unanimous Respectfully submitted, �p Lawrence Carpenter, Clerk Signature of Date of Acceptance -Vote MBC Minutes - 2-11-97 4