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HomeMy WebLinkAboutMBC 03/04/1997J � 1 � MUNICIPAL BUII DING COMMITTED` Correspondence f j� March 4,1997 MEMBERS PRESENT: Richard Feeley, David Young, Lawrence Carpente }des Liddick, Arthur O'Neill, Edward A. Sliney, Jr., William F. Williams IS Guests Present: Don Walter Strekalovsky and Hoit MINUTES: The Minutes of February 4, 11 and 18, 1997 were presented for review. INVOICES: The following invoices were submitted for payment. Vendor Project Amount Vote Mini -Warehousing Robinson 152.10 Hold Home Depot Town Hall 117.00 ' Hold Walter Parker Robinson 2200.00 7LIRF 4-0-0 Strekalovs & Hoit Town Hall 3025.00 Hold CORRESPONDENCE: General • Meeting memo to members • A memo to W. Williams from R. Button (FYI: MBC) CPR & First Aid Training • A memo to all department heads from W. Williams RE: Statement of values • A memo to all town hall employees from W. Williams RE: Parking areas • A memo to all dept. heads/boards and Committees RE: Special Town Meeting • A memo to all dept. heads RE: Employee smoking areas • A memo to FINCOM from W. Williams RE:IFY1998 Budget • A memo to all dept. heads from W. Williams RE: Compensatory Time • A memo to D. Clifford from W. Williams RE: Memorial Hall Storage • A memo to W. Williams from D. Clifford - Records storage room • A memo to L. Fish from D. Young RE: Spring Programs • A fax to W. Williams from M. Miller (FYI: MBC) Pet "adopt-a-thon" • A memo to W. Williams from D. Young RE: Use of former Town Hall site • Recreation Dept.- Dates to remember School Proiects • A letter to D. Freeman from D. Young RE: QMS and High School Projects • A memo to R. Ashton from D. Young RE: Robinson Renovations Town Hall MBC Minutes — March 4, 1997 1 F,. • A letter to R. Hoit from D. Young RE: roof leaks A letter to W. Williams from A. Bacchiocchi RE: fire doors, front step A memo to W. Williams from A. Bacchiocchi RE: Mechanical Room/Boiler Room Fire Station A memo to D. Young from E. Sliney RE: Plymouth St. overhead doors • A memo to D. Young from W. Sliney RE: Plymouth St. Fire Alarm system Police Station • A memo to L. Carr from M. Doherty RE: review of specifications • A letter to R. Mangiaratti from D. Young RE: Police and Central Fire specifications A memo to W. Williams from D. Young RE: Police and Central Fire Bid Dates • A transmittal to A. Bacchiocchi from D. Young: Police Station Plans TOWN HALL: Discussed issues with the Town Hall. The architect submitted a drawing that shows the front platform step being replaced with a ramp. Member Feeley asked to send a letter to the Architect with the proper notice that the stairs are not in compliance with the code or the contract documents - Al2 and L1,3 (Note: Clarifying the directions of the committee). Member Carpenter stated that if the stairwell were built according to the architect's drawing then there wouldn't be a problem. Member Feeley asked that the architect verify the measurements that were taken by the MBC are accurate. Interior site signage: The Committee asked that all building directories and elevator changes be furnished as requested. The Committee asked that the structural report for the building be supplied. The structural integrity of the building was questioned during an analysis of space allocations for a 5000 pound safe. The safe was never discussed during the programming phase. The Committee reviewed a memo regarding the scope of work for storage area at Memorial Hall. The Committee discussed the width of the ramp at the south side of the building. The consensus of the committee was to have Consigli fix this to meet the current code. The Town Manager stated that he did not want to apply for a variance, he would prefer that this ramp was corrected to meet the ADA requirements. There was discussion on the possible violation with the South Main St. sidewalk. This stairwell was pre-existing. MBC Minutes - March 4, 1997 The committee reviewed the door on the mechanical room. The architect will check with TCI and respond back to the Committee The Town Manager asked about the windows on the fire doors. The committee discussed the possibility of adding magnetic door hold opens for the fire doors. The Town Manager stated that we should not have doors with this type of window in the police station. There was a discussion concerning the heating system at the Town Hall. CAM needs to look at balancing heating areas. Many areas are over heating. The system is also very loud, particularly in the Town Manager's Office and in the Selectman's meeting room. The air conditioning needs to be charged. The air conditioning system is not able to run over the winter. POLICE: STATION: There was discussion concerning the roof. A note was vague regarding the shingling. A note should be added to say the new shingles should match existing. The two flat roofs are being redone. The Committee asked for as much detail as possible to aid in the clarification of the roof note. Chief O'Neill discussed location of the temporary evidence and armory areas. There was discussion on the record storage area and the size of the dispatch area. There was also discussion on the corridor in the detective's area. There was also discussion on the need of separate offices for DARE and Traffic Control. There was discussion on the armory. The chief asked about increasing the size of the lockers from 18" to 24". The architect will review. The committee thought that the increase of size would increase the budget and also decrease the number of lockers. The Chief would like to have 40 lockers. however, if the size was increased the number would be reduced by 10 lockers. The architect will review the layout and if possible make changes in locker size so long as the number of lockers does not decrease. The Fire Chief discussed the fire connection in the front of the building. The Fire Department will forward the comments of the fire alarm system tomorrow. The committee reviewed the site plan. The Chiefs will review the radio room. The electricity in the room must be maintained 24 hours a day. If power is lost to this room either Chief Sliney or Chief O'Neill must be notified immediately. An electrical connection needs to be maintained so that the if the power goes out then a connection can be made for a generator. MBC Minutes — March 4, 1997 3 The committee reviewed the door schedule and the asked about wood doors versus hollow medal. Member Liddickasked about including corner guards. The Chief would like wood doors on all the offices and hollow metal on the hallway. A see through mirror will be added in the interrogation rooms. There was a discussion on the height and material ceilings in the cell area. The Committee reviewed the specifications. The Alternates are buried in section 1030. How is the alternates been established in the filed-sub bids. The base bid includes the emergency generator. This can be deleted by addenda if the Chief finds a suitable replacement. The alternates have been set as follows: Alternate 1 - renovations to the Central Fire Station Alternate 2 - exterior mounted cameras Alternate 3 - additional paved parking area. The plans and specifications will be available on March 12, 1997. The itemized cost estimate was reviewed from the committee. Member Feeley says that he would like to see the Central Fire station located as alternate three. MOTION: The meeting was adjourned at 11:OOpm. Respectfully submitted, Lawrence Carpenter, Clerk n ure of Chair Date of Acceptance - Vote MBC Minutes — March 4, 1997 4