HomeMy WebLinkAboutMBC 03/11/1997f0< ,Q
MUNICIPMINUTEAL
COMMITTEE4i�� /4
/97
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Members Present: Dave Young,Jim Liddick,Larxy�perite�r� Rich
Feeley
Members Absent: Bill Antoine
Guests: -Walter Parker, Project Coordinator;
Leo SWirappa,'Robinson School Principle; Nancy DeGirolamo,
Robinson School Nurse
Letter from Bill Antoine to MBC- Leave of Absence
Minutes of 2/4/97 Accepted as amended (Liddick/Carpenter 4-0-0)
Minutes of 2/11/97 Accepted as amended ;(Liddick/Carpenter 3-0-1);
Minutes of 2/18/97 Accepted (Liddick/Carpenter 4-0-0)
Correspondence
• Letter from Andy Gazzola re: Fiscal Issues
* Letter from Town Accountant to MBC re: MBC budget, $13,739.00
spent to date
* Memo from Bill Williams re: Budget Issues
* Memo from Bill Williams to Bill Madden re: 'Budget Issues
* Memo from Bill Williams 're: Wage Freeze
* Memo from MBC to Building Inspector re: Police Station Plans
• Memo from Mr Button to 'Bill Williams ire: MEMA
* Memo from Bill Williams to Dept Heads re: Statement of values
* Memo from Bill Williams to Town Hall Employees re: Designated
Parking for; Town Hall
* Memo from Bill Williams re: Special Town Meeting
• Memo from Bill Williams re: Designated Smoking Areas
• Memo from Bill Williams to Andy Gazzola re: Town Meeting 4/8/97
• Memo from Bill Williams to Dan Clifford re: Storage Issues
`* Memo from Dan Clifford to Bill Williams re: Expense request for
$51,000. for storage problems that were overlooked by Dept.
Heads during the Programming Phase of the Town Hall design
• Memo from Lora Lee to MBC re: Use of the old Town Hall
MOTION: To send a letter to the Recreation Dept informing ,them
that the old 'Town Hall will be unavailable for Rec.'Dept use
until the Police Department Renovations are complete.
(Liddick/Carpenter 4-0-0)
• Memo from MBC to Dan Freeman re: reactivation of the plans for
the Qualters and High School
* Memo from MBC to Keyes and Bob Gurek re: Kitchen layout at the
Robinson School
• Memo from MBC to S&H re: Bid schedule for the Police Station
• Memo from MBC to Bob Mangaratti re: Specification review for
the Police 'Station Bid
• Memo from MBC to Bill Williams re: Revision of Advertising date
for the Police Station Bib
* Memo from MBC to S&H re: Roof leak in the connector at Town 4
Hall
MINUTES 3/11/97 Page 2
* Memo from Building Inspector to Bill Williams re: Boiler Room
Door
* Memo from Building Inspector to Bill Williams re: Electric Door
Openers
* Memo from Consigli to S&H re: Town Hall front stair issues
• Memo .from MBC to Bill Williams re: .Plumbers and Gas Fitters
Issues
MOTION: To send a letter to Consigli Construction demanding that
the stairs to Town Hall be rebuilt according to thelCont(act
Documents and the MA Building Code (Carpenter/Liddick 4-0-0)
• Memo from MBC to Bill Williams, Judy Scott and Ed Sliney
re: ;Warranties for the West Mansfield Fire Station
* Memo from MBC to S&H re: Code Violations at Town Hall
* Memo from MBC to Judy Scott re: Original Warranties for Town
Hall
• Memo from MBC to Bill Williams re: Original Warranties for Town
Hall
* Memo from MBC to Mike Ahern re: Original Warranties for Town
Hall
• Letter from Carpenter Union to Callahan re: Certified Payroll
• Memo from Dan ClifAord to Walter Parker re: Site work issues
* Memo from Steve Lo`p`per to Keyes re: Structural issues of the
existing building/where the new addition 'A' connects to it
• Memo from Mr Iudorra to Ron Ashton re`: Specs for Robinson
! * Memo from Bay State Gas re: relocation of existing Natural Gas
\ Service at the Robinson School'
* Letter from Steve Loterlto MBC re: T&M work and % markup
MOTION: To send a letter to Bob Gurek re: the kitchen layout at
the Robinson 'School 'The committee feels that the existing design'
for the kitchen was 'done properly by our Kitchen Consultant.
Therefore, no action will be taken at this time with regards to
the letter sent to Bob Gurek from the new Cafeteria Vendor.
(Carpenter/Liddick 4-0-0)
• Memo from Keyes to MBC re: Printing charges
* Letter from Lockheed to MBC re: direct payment for the balance'
of the windows supplied to Town Hall
MOTION: To send a letter to S&H requesting an opinion on whether
we are required to pay Lockheed the 5% retainage.
(Liddick/Carpenter 4-0-0)
Discussion regarding the size and location of the Nursing Station
at the Robinson School. Ms.DeGirolamo requested that'a panic
button be set up between the Health Room and the Administration
Office. The committee believes that the new intercom system will
provide this communications. Ms'DeGirolamo also asked that the
sink 'which is currently designed to be :outside the bathrooms be
moved inside the `'bathroom. The committee felt that this is a
reasonable request and directed the Architect to provide the
necessary drawings.
MINUTES 3/11/97 Page 3
Discussion regarding the addition of a new sink in the Faculty
Dining Room. Walter Parker will coordinate with Ron Ashton on the
as yet unresolved plumbing issues
Discussion on the need to finalize color selections for the
entirebuilding so that furnishings could be 'ordered. An F&E
Consultant should be hired to make the selections
MOTION: To Approve Change ;Order #2 in the amount of $2,368.07
(Liddick/Carpenter 4-0-0)
MOTION: To Approve Change :Order #3 in the amount of $4,660.95
(Liddick/Carpenter 4-0-0)
MOTION: To Approve Change Order #4 in the amount of $3,000.00
(Liddick/Feeley 3-1-0 Carpenter descenting)
MOTION: To Approve Change Order #5 in the amount of $2,400.00
(Carpenter/Feeley 3-1-0 Liddick descenting)
Discussion of RF1 #7 Walter Parker has directed the Plumbing
Contractor to proceed with the installation of the roof drain
piping'. This work was not 'shown on the contract drawings. There
are still 24 other issues on RFI #7 which need to have dollar
values assigned to them. The Plumbing Engineer will assign these
values.
Change, Authorization #2 The committee wants Callahan to get a
minimum of 3'competitive -bids for Asbestos removal. Callahan
should make <a recommendation to the committee. This work is to
fall under Callahans jurisdiction for the necessary; coordination.
Walter Parker is looking to hire an independent Certified
Industrial Hygienist to monitor the Asbestos removal.
Change Authorization #3 Per unit price for the stone used under
the footing is $46.00 per 'ton. This includes the removal of the
unsuitable material.
Proposal Request #1 That the Architect look at ALL hardware in `
the existing building for necessary retrofits to comply with ADA
requirements.
Roofing Proposals: Callahan has only received 2 bids on the new
roof. The committee feels they are not competitive and wants
Callahan to pursue additional quotes
Concrete Pours: Walter questioned the amount of water added to
the concrete :and will request additional slump tests on any
future pours when he feels it is appropriate.'
MOTION: To approve Callahan Pay Request in the amount of
$149,265.00 (Liddick/Carpenter 4-0-0)
MOTION: To approve Keyes Pay Request of 3/7/97 in the amount of
$3,748.25 (Liddick/Carpenter 4-0-0)
MINUTES 3/11/97 Page 4
MOTION: To approve Invoice from B&C Commercial Sales in the
amount of $20.00 (Liddick/Carpenter 4-;0-0) re: Fire Station
door sweeps
MOTION: To approve invoice for Maureen Doherty in the amount
of $39.95 for office expense (Liddick/Carpenter 4-0-0)
MOTION: To approve invoice for $152.10 for the Mini Storage
Warehouse (Liddick/Carpenter 4-0-0)
MOTION TO ADJOURN at 11:17 PM (Liddick/Carpenter 4-0-0)
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