HomeMy WebLinkAboutMBC 03/18/1997fid
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MUNICIPAL BUILDING COMMITTEE ' 4PI?
MINUTES
MARCH 18,1997 P S1111
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MEMBERS PRESENT: Lawrence Carpenter, Richard Feeley, James Liddick, and
David Young
Members Absent: William Antoine
MINUTES:
The following minutes were submitted for review: February 25, 1997 and March 4, 1997
INVOICES:
The following invoices were submitted for approval:
Vendor'''
Project
Amount
Vote
M. Doherty
MBC Supplies
311.15
RF/JL 4-0-0
Andrews Computer
MBC Supplies '
94.00
JL/RF 4-0-0
Geisser Engineering
Robinson School
1,377.50
Forward to Keyes
Walter Parker
Robinson School
2,200.00
LC/JL 4-0-0
CORRESPONDENCE:
• A memo to all department heads from W. Williams RE: MMA Regional Meeting
• A memo to all department heads from W. Madan RE: Acting Town Manager
• A memo to all department heads from W. Madan RE: Town Meeting
• A memo to W. Williams from M. Doherty RE: Accrued Vacation Time
• A memo to the Board of Selectmen from W. Williams RE: Wage Data
• A memo to all employees from W. Williams RE: Resignation
Police Station
• A memo W, Williams from R. Button RE: New Police Facility
Town Hall
• A memo to the MBC from the Assessors Office RE: Punch List
• A letter to the Town Manager's Office from Lockheed Windows RE: Demand of
Direct Payment $8,144.00
School Proiects
• A memo to Johnson Controls, Inc. from Keyes, Inc. (CC: MBC) RE: Fuel tank - QMS
• A memo to D. Young from B. Gurek RE: Freedom of Information Request -
Robinson School
MBC minutes 3-18-97 1
4
MOTION: To approve the request from Keyes Associates to pay the revised
amount for the costs associated with the printing of the
specifications for the Robinson School Project. (Carpenter/Feeley
4-0-0)
The Committee reviewed the revised costs from Keyes -the MBC discussed the proposal,
include it on the invoice but it will not be paid until we receive a write off from Callahan
that they have finally received notice that they received an accurate copy.
The Committee reviewed a memo from 7T Callahan and Sons, Inc. concerning outstanding
RFI's. Member Liddick stated that in a conversation with the architect that they have
submitted responses up to RFI number 31. The list will be forward to Keyes Associates
for response and review.
The committee discussed the fill at the Robinson School, Mr. Grant, a resident
approached the Project Coordinator stating that they would take the fill. The fill issue has
not been resolved between the contractor and the architect. There was discussion
concerning the procedures for disposal of the fill by private individuals.
TOWN HALL:
There was discussion on the fix for the front stairway. The architect will submit a drawing
for approval by the building department. The contractor will demo the stairway and build
a new stairway.
The Town Hall punch list was reviewed. This condensed version will be sent to the
architect as well as requesting the list be forwarded to the contractor for completion.
Reviewed action items for S & H: rear parking lot lights, magnetic hold opens,
temperature switch alarm, center entrance wood paneling hand rail area, structural
analysis, interior signage, roof ladder detail, fusable link louver - boiler room door.
MOTION: To send a letter to Mr. Hoit asking for a price proposal for
additional work involved with the itemized dist (Carpenter/Liddick
4-0-0)
ELECTIONS:
The Municipal Building Committee held their annual elections for the position of Chair,
Clerk and Capital Improvements Committee Representative.
MOTION: To nominate Larry Carpenter as Chair (Feeley/Liddick
3-0-1 Carpenter Abstained).
MOTION: To nominate Rich Feeley as Clerk (Young/Liddick 4-0-0)
°E
MBC minutes 3-18-97 2
1
MOTION: To nominate Bill Antoine as representative to Capital
Improvements Committee (Young/Liddick 4-0-0)
Member Young thanked the Committee and the secretary for all their support over the last
two years.
There was discussion concerning updating the next newsletter. Chairman Carpenter stated
that he would update the newsletter after the bids for the Police Station were received.
There was discussion regarding the project coordinator for the Police Station. Member
Young will continue to be the liaison with the prospective candidate for the position.
Robinson Scbool Proiect:
There was discussion on the need to have an Industrial Hygienist to perform air quality
testing for abatement work. Callahan has hired Envirotest. This firm will begin work on
Friday, March 27, 1997. There are test results that can be issued within a few hours, on
larger scale work there is a 24-hour turn around. The project coordinator will be advised
to have a back up firm available. Chairman Carpenter informed the committee on the
procedures for the sir quality testing. There was discussion on the language that would be
written in the change order for this work. This is a legal requirement for the protection of
Callahan's employees.
There was discussion on the submission of the roof bids. The architect will be directed to
contact some roofing contractors regarding the specifications.
There was discussion on the procedure that was being used to solicit sub bids for the roof.
We want to insure that this procedure is correct so that we do not go through the same
type of confusion on the elevator bids.
There was discussion on the involvement of the school children with the construction
project. The committee will discuss this with the Project Coordinator.
Motion: To adjourn at 9:40PM (Liddick/Feeley 3-0-0)
Respectfully submitted,
Richard Feeley, Clerk
XS,)�attre of Chair gate of Acceptance -Vote
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MBC minutes 3-18-97 3