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Home My WebLink AboutMBC 03/25/1997f iOR!'l1 �FC1F1 MUNICIPAL BUILDING COMMITTEE 91 ? r MINUTES MARCH 5E' 1997 rl�r J pal J: �r�C 11 MEMBERS PRESENT: ` Richard Feeley, James Liddick, David Young,�TS MEMBERS ABSENT: William Antoine, Lawrence Carpenter MINUTES: MOTION: to approve the minutes of 2/25/97 as written (DY/JL 3-0-0) MOTION: to approve the minutes of 3/4/97 as amended,(DY/7L3-0-0) MOTION: to approve the minutes of 3/11/97 as written (JL/DY 3-0-0) The Minutes of March 18, 1997 were submitted for review. J�DO1 VtTI`; Rim Engineering Town Hall 300.00 JL/DY 3-0-0 Mini Warehouse Robinson 60.00 JL/DY 3-0-0 Walter Parker Robinson 2,200.00 JL/DY 3-0-0 Keyes Assoc. Robinson 4,581.91 JL/DY 3-0-0 Fasprint MBC Printing62.83 JL/DY 3-0-0 Correspondence: ! • A letter to M. Doherty from J. Flavin — Request for Information • A memo to all dept. heads from R. Boucher — 1998 budget • A memo to W. Madan from M. Doherty RE: Elections MBC U • A memo to List from M. Doherty RE: Elections MBC • A memo to All depts. RE; Clerical Support - Charter Review • A memo to L. Carpenter RE: Selectmen Plaques L� t TOWNHALL: • A memo to R. Hoit RE: Punch List — Town Hall A letter to R Boucher from A. Bacchiocchi RE: Town Hall code concerns Member Young stated that the Building Department has refused to return his calls three times in regard to this the letter from A. Bacchiocchi. • A memo from Consigh Cons. RE: Lockheed Window Demand for Payment • A memo from R. Hoit RE: Town Hall front stair • A copy of stair submittal • Copy of recording of variance for signs • A memo to R. Hoit RE: Proposal • A memo to R. Hoit RE: outstanding items MBC Minutes 3-25-97 POLICE STATION • A memo with list of questions RE: Police Station • A memo to R. Hoit RE: Delay of filed sub bids • A letter from Fall River Electrical RE: Bid Addenda • A memo to R. Hoit RE: Building permit application data FIRE STATION • A memo to G. Burns — RE: Overhead door Company invoice SCHOOL: • A fax to D. Young RE: Asbestos abatement • A copy of a telephone conversation memo from Keyes RE: fuel tank site elevations • A memo to R. Aston RE: Change of egress notification, plans, schedule • A memo to R. Ashton from Callahan RE: Cost proposal asbestos abatement • A memo to W, Parker RE: asbestos proposal • Fee Schedule — Envirotest Laboratory • A memo to R. Ashton from L. Carpenter RE: RFI response time • A memo to R. Gurek from L. Carpenter RE: Kitchen changes • A memo to R. Ashton from L. Carpenter RE: Sewer • A memo to M. Doherty from A. Dias RE: JJ Roof testing proposal. The committee reviewed this proposal and made the following motion. MOTION: To send a letter to Town Counsel asking to review the proposal and once his approval was received the proposal would be forwarded to he Town Manager for signature. (Young/Liddick 3-0-0) The Committee discussed the, request from the Board of Selectmen to purchase a plaque, with the names of the Selectmen for the Town Hall and the Fire Station from project funds. MOTION: To send a letter back to the BOS that we followed the previous format from other buildings and it was discussed and approved by the Committee and the Town Manager and suggest that if they would like to do some thing different then funds should be appropriated from a different account. (Young/Liddick 3-0-0) Mr. Steven MacCaffrie, 236 Mill Street made this comment: This additional money should go back to the citizens of the Town, as it is the direction of the Town to be as frugal as they possibly can. ROBINSON SCHOOL PROJECT: Mr. Ron Ashton, architect gave an overview of the school project. The following items were discussed and direction was given. MBC Minutes 3-25-97 1. Remove rungs in manhole i 2. Specifications — verification from JT Callahan on completed set 3. School nurse layout review will be submitted 4. Sketches for sink drawings have been submitted to Contractor - there is ample casework to hide the plumbing piping - pricing will be submitted by JT Callahan 5. Possibility of relocation of a stove to the faculty dining room - The architect will do pricing: 6. Layout of the library - wants minor alternations to the design of the circulation desk. The committee stated that these changes would result in extra charges. No action was taken 7. Water proofing has not been identified for the cavity wall installation. This was not included in the specifications. The architect would like to ask for a (CCA) bid proposal for the cost of including this in the project. The waterproofing product would be applied with a trowel - spraying is not recommended. The architect will prepare a calculation on this application. 8, Names of furnishings providers will be forwarded to the Committee 9. RFI - 007 Sagamore and TCI have reviewed pricing and an agreement has not been reached on pricing,credits and scope of work. 10. CCA- #2 -abatement work- $4,709.08 lump sum, includes all testing, Bids must be obtained for the actual removal, boiler room, sped rooms, and unit cost attachment is included. The test results would be available within the necessary time frame. If the test results are not in then the rooms cannot be used. MOTION: To approve CCA #2 for $4,709.08 (Liddick/Young 3-0-0) 11. CCA #3 - excavating and removal of unsuitable materials -$46.00 a ton.' There is approximately' 1991.96 yards of stone MOTION: To approve CCA #3(Young/Liddick 3-0-0) 12. Roofing bids came in at an amount higher than was allocated in the allowance. The committee asked what went wrong. The architect stated that independent estimators were hired to do the calculations -they were off by approximately 35%.' Additional quotes are being solicited. Member Young asked Mr. MacCaffrie to forward letters and comments from roofers on why they wouldn't bid the job. Discussion on the type of snow guards and installation pattern occurred between the committee, contractor and architect. The Committee asked if snow guards were necessary on this roof. Snow usually idoesn't slide off an asphalt -shingled roof. Mr. MacCaffrie has a problem with change orders that would be issued with the clause stating "not to exceed this amount". This delay also puts the roof work and closure on this project a month behind.' Electrical and insulation work cannot be performed unless this building is weather tight.' The architect would like to discuss further reductions with Titan Roofing, Mr. MacCaffrie stated that this is causing a level of frustration because the job was going well and would like to know exactly how Tong it will take to resolve this problem. Member Liddick stated that the architect has not given the committee enough information. The architect stated that all the bids are within 2% of each other. Member Young and Liddick stated that they would like snow guards to be installed on the perimeter of all sloped roofs - Member Feeley stated that he feels that this expense isnot necessary as the roof is already overpriced. The Committee asked about green roofing to coordinate with the Jordan/Jackson elementary school project. MBC Minutes 3-25-97 3 13. Proposed Changes 9 - 13 - the Committee reviewed the various proposals and made comments - these items. Mr. Parker is reviewing these proposals. 14. The Brick - existing brick seems to be in various sizes, the bricks that were delivered were beyond the acceptable tolerance. The color cannot be matched because the existing brick is no longer manufactured. Member Young stated that he does not like the color that was selected. There was concern expressed over the tie in with the existing brickwork. The only direct connection is with the back two classrooms, the courses will coordinate. Member Young stated that he would like the committee to have the opportunity to view the selections for colors of window colors, brick work, interior color selection. Member Young asked if the windows would be aluminum. The architect stated that the color of the windows would be mill finish aluminum. The architect has been trying to coordinate colors with the existing work. The doors will be metal with lots of glass. Member Young stated that he wanted the doors to be "Mansfield Green". The architect will submit the exterior metals package. Mr. Ashton has asked the Committee to review the brick color that is on site. The architect will have the brick supplier verify that this is the closest color brick available. 15. Shop drawing status list'—the Committee stated that this should be submitted monthly with the requisition. The architect will forward the submittal list to the Committee. The architect stated that Callahan has submitted a significant number. The Committee expressed concern over the items that must be installed over the summer. Some submittals have been returned to the contractor because they submittal didn't match the drawings. 16. Door hardware: The architect will review this and he believes that many ;ofthe existing closures cannot be modified to meet the present code. Much of the hardware can have retrofits made to accommodate ADA codes. 17. Elevator: Callahan will go forward with quotes for the elevator. The architect will bring this up at the next construction meeting. The phone installation must be included. POLICE STATION: The bid date was extended one week. The old system for the HVAC system was included in the bid specs. An addendum containing 125 pages was distributed to all plan holders. One sub contractor expressed concern that there was insufficient time for review. MOTION: To adjourn at 10:30pm. (Young/Liddick 3-0-0) Respectfully submitted, Richard Feeley clerk Sign lure of Chair Date of acceptance - vote MBC Minutes 3-25-97 4