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HomeMy WebLinkAboutMBC 04/08/1997MUNICIPAL BUILDING COMMITTEE APRIL 8, 1997f a. 3 MINUTES ��� SJ g MEMBERS PRESENT: William Antoine, Lawrence Carpenter, Richard Feeley James Liddick, David Young GUESTS PRESENT: Mr. Hoit - Strekalovsky and Hoit. Mr. Ashton - Keyes Associates, Mr. MacCaffrie - JT Callahan and Sons, Inc. MINUTES: March 18, 1997 No action was taken The following invoices were submitted for review: VENDOR PROJECT AMOUNT- VOTE' Callahan Cons, Co. Robinson School 312,741.00 WA/JL 5-0-0 Strekalovsky and Hoit Town Hall 3,025.00 RF/WA 3-0-0 Folan's Presc. Shop Robinson School 16.14 RF/WA 3-0-0 CORRESPONDENCE: General • A memo to all department, boards and committees from R. Boucher RE: Request for Legal Services • A memo to all departments from B. Kearney RE: Bills for Warrant • A memo to BOS from R. Boucher (CC: MBC) RE: Town meeting Warrant • A memo to all depts. From R. Boucher RE: FY1997 Budget Review • A memo to W. Madan from R. Feeley RE: Selectmen's Plaque • A memo to all departments, boards and Committee from R. Boucher RE: Special Town Meeting • A memo to R. Boucher from A. O'Neill RE: Request to use PD parking lot. Motion: to send a letter with regret: (Feeley/Antoine 5-0-0) • A memo to R. Boucher from E. Hurley RE: John Berry School Repairs Jordan/Jackson School • A memo to the MBC from W. Parker RE: JJ Snow Guards • A memo from R. Mangiaratti to the MBC RE: Titan Roofing Proposal • A letter to A. Dias from M. Doherty RE: JJ Roof work Librarv/COA • A memo to D. Young from L. Pasch RE: Engineers Report - Library Municipal Building Committee — MINUTES APRIL 8, 1997 1 • A memo to D. Young from L. Pasch RE: Roof Estimate - Library Police Station Proiect • A letter to the TM's office from Fall River Electrical RE: Bid Addenda • A memo to List from the MBC RE: Bid opening changes • A copy of Addenda #2 and #3 • A letter to the MBC from JT Callahan RE: filed sub bids and questions • A copy of list of outstanding Building Code Violations from A. Bacchiocchi Robinson School Proiect • A memo to R. Ashton from S. MacCaffrie RE: Roofing differential • Project Coordinator and Engineering Reports MUNICIPAL PROJECTS: POLICE STATION: Mr, Hoitreviewed the bids for the sub bids for the Police Station/Central Fire Projects. The bids were within $20,000 of the estimate. The General Contractors bids are scheduled to be opened on April 11, 1997 at 3:00pm. The committee reviewed the filed sub -bids for the HVAC work. There was a question raised concerning the validity of the bids because during the snowstorm the Governor had declared a state of emergency. The architect contacted the Attorney General's office that stated that because the Town Hall was opened and the mail was delivered it was okay to open the bids. The Committee also reviewed the list of general contractors that requested plans. TOWN HALL: Status of the Code issues: Mr. Hoit stated that a faxed letter was sent to the Building Inspectors Office today and that all issues will be addressed and answered by no later- than 4/11/97. There was discussion concerning the ramp. ` The drawings were reviewed in the architect's office and they are confident that all dimensions are correct. The architect stated that there are two options: 1) Saw cut the wall and readjust the handrail. Or 2.) Apply for a waiver from the Architectural Access Board. It was the opinion of the Chair that due to the political climate the second option was not feasible. He stated that this area of the building was new construction and not part of the rehab project. The Building Department has approved the work on the front steps. Consigh stated that they would like to do all the code work and punch list items at one time. The Town will be responsible for the costs associated with fixing the South Main Street entrance. The Park Row stair entrance will be completely re -done. New handrails will be installed. Municipal Building Committee - MINUTES APRIL 8, 1997 2 The Architect is reviewing the other items, outlined in a memo from Building Inspector's ` Office. The Chair instructed the architect to address all these items individually to the building department. He also stated that he feels that the Commonwealth of Massachusetts - division of public records, has addressed the vault issues. 'Member Young asked about the handrail at the interior front entrance. Member Feeley asked about any other code issues that may arise. The installation of a fiberglass ladder in the third floor electrical panel. 'Member Liddick stated that there has been no action on the punch list items in the last four weeks. The repavement of the parking lot was discussed. The Code related issues are imminent. Member Carpenter asked for a monetized punch list for the Town Hall project. TCI has not responded to the balancing report, louver doors, and heat detector. Member Liddick asked about the outstanding items between Consigli and the Architect. The contractor has submitted a list of outstanding items. Mr. Hoit reviewed the list with the Committee. 1. Vault masonry denied 2. Additional windows - approved $ 1,450.00 3. Attic ladder approved 575.00 4. Additional_ door closures 5. Temporary fire escapes 6. Lockheed windows - denied 7. Sagamore Plumbing,drain approved 713.00 8. Electrical changes - due a credit of $725 9. Central Fire HVAC - we have a signed change order 10. Central Fire Station adjustment - denied 10. Repaint, plaster and patch in corridor hold the Architect will discuss partial payment - no discussion until work is being performed. 11. Schedule extension - denied 12. 7 & G Electrical - some additional work 13. Liquidated idamages The architect will send a letter to Consigli Construction Co. addressing these items as well as issuing change order X13, The Municipal Building Committee asked Mr. Hoit for back up and change order. I Member Liddick stated that when the certificate of substantial completion was signed a small punch list was attached. That did not adequately addressing the number of outstanding items. Chairman Carpenter stated that much of the work was poor workmanship. The Committee discussed the paving on the front parking lot Municipal Building Committee — MINUTES APRIL 8, 1997 3 The elevator signage and situation was discussed. The shop drawings and the plans are consistent with the signage. Member Feeley will meet with the elevator company tomorrow morning to review the telephone problems. Chairman Carpenter stated that a structural engineer must come out to the building. This needs to be addressed by the Architect to the Building Department. Town Hall Budget,Reviervt Member Young reviewed the budget figures for the Town Hall. WEST MANSFIELD FIRE STATION: The architect will meet with the Fire Department, to review the outstanding items. Member Liddick asked why nothing has been submitted in writing. He expressed his concern that nothing was in writing and this could be in a liability. ROBINSON SCHOOL PROJECT: Mr. Steve MacCaffrie and the committee reviewed the bids for the roofing at the Robinson School. There was a modification on the snow guards. The snow guards will be manufactured by Titan Roofing. MOTION: To send a letter to the Contractor and Architect asking that the Municipal Building Committee be copied on all correspondence relating to the Robinson School Project. (Liddick/Antoine 5-0-0) Member Liddick asked that Callahan, Keyes and the Project Coordinator get together and resolve and review all the outstanding items. He also discussed the meeting minutes and the purpose of the construction meeting. Member Young asked that these RFI items be addressed and reviewed at the Monday morning meetings. Mr. MacCaffrie stated that he does not want verbal answers. He would like all responses to be written and address the specific RFL There was discussion on the calculation and disposal of excess fi1L Member Young asked about the question of the volumes. The Architect agrees with the amounts that were submitted by the Contractor. The architect does not know what the volume of the excess fill is. Member Young asked when we would know what amount of excess material has to be hauled off site and when we will have to haul. Mr. MacCaffrie stated that he would have this resolved by his office next Tuesday. The Chairman stated that the Committee is very anxious to have this issue resolved. W. MacCaffrie stated that the Town owns paying the contractor. Mr. Ashton gave his overview of the project. There was review of the prices on the installation of the sinks. The architect stated that he thought the prices were exceptionally high. The Municipal Building Committee was in agreement with the architect. Municipal Building Committee — MINOTES APRIL 8, 1997 4 E MOTION: to reject the request of the installation of the sink in the lunchroom (Antoine/Feeley 2-3-0 (Liddick, Young, and Feeley) MOTION FAILS MOTION DISCUSSION: There was discussion regarding how the prices were developed. The Chair stated that he wanted the architect to review and give his opinion. Member Young stated that he wants the number to be reviewed MOTION: To direct the architect to review the status of the sink relocation and bring it up for discussion at the next meeting (Liddick/Young 5-0-0) The architect discussed with the apparent low bidder and the recommendations and alterations of the snow guards. Samples of the specified guards and the proposed alternates. MOTION: To accept Titans Snow guards, imecoated copper with copper rivets and to provide snow guards on all perimeter walls where there is not an adjoining roof (Liddick/Feeley 3-2-0 Feeley/Antoine) Member Feeley stated that the MBC is wasting money on the installation of snow guards on a 5 -pitch asphalt roof. The Committee reviewed the request for damp proofing -19,000 square feet at $1.27psq. MOTION: To accept the proposal of $24,147.35 to do the dampproofing on the Robinson School(Antoine/Liddick5-0-0) NOTE: Member Feeley stated that he is displeased that this was excluded from the bid specifications. The Committee reviewed the colors MOTION: To accept the interior colors as presented with the exception of the library. Direct the architect to review the samples and recommend a lighter color (Antoine/Young 5-0-0) MOTION: To accept the gatehouse slate as the roof color (Antoine/Liddick 5- 0-0) The architect presented the brick samples and colors. The architect reviewed the accent and soldier bricks. l Municipal Building Committee — MINUTES APRIL 8, 1997 5 ryr, MOTION: To approve masonry colors (Feeley/Antoine 3-1-1 (Young, Carpenter)) Member Liddick reviewed the submittal logs and discussed items that he was concerned about, such as those items with long lead times. MOTION: To authorize Chair to sign the Project Coordinator's payroll. (Antoine/Liddick 5-0-0) OTHER BUSINESS: The Committee discussed the letter from the chair of the Charter Review Commission asking for information concerning the role of the Municipal Building Committee. The Municipal Building Committee will draft a response for next week.' The Committee discussed the JJ snow guards. A & M Roofing has been contacted and will be making the necessary repairs. The snow guards in the rear portion of the school came down during the April 1, 1997, snow storm. The agreement between the Town of Mansfield and Titan roofing has been signed. The roof testing on the Jordan/Jackson Elementary School will begin in the near future. The Committee reviewed the engineer's report and estimate for repairs to the Library/COA roof. The Town will join in with the Class Action Suit against Georgia Pacific. The bid opening for the Police Station/Central Fire Station project is scheduled for 4/11/97 at 3:00pm at Town Hall. The next meeting of the Municipal Building Committee is scheduled for Tuesday, April 15, 1997. MOTION: To adjourn at 10:45pm (Young/Liddick 5-0-0) Respectfully submitted, Richard Feeley, Clerk 4/-ZL- 7 ig to e of hair Date of Acceptance - Vote Municipal Building Committee - MINUTES APRIL 8, 1997 6