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HomeMy WebLinkAboutMBC 04/22/1997r��C Ii ip� t ! 6v 97 MAY 2916 ,I MUNICIPAL BUILDING COMMITTEE April 22,1997 , = JI MINUTES HASSA 1U-S-ETTS MEMBERS PRESENT: Chairman Carpenter, Members Antoine, Feeley and Young GUESTSIPRESENT: Leo Sciarappa— Principal, Robinson School, Walter Parker, Project Coordinator -Robinson School MINUTES: • March 25, 1997 —HOLD -no quorum to vote. • April 8, 1997 - To accept as submitted. VOTE: Young/Feeley 4-0-0 • March 18, 1997 - To accept as submitted. VOTE: Feeley/Young 3-0-1 (Antoine) CORRESPONDENCE: y�y 4V-' A memo to list from L. Carpenter RE: Elevator phone procedures 3,0 A letter to A. Consigli from R. Hoit RE: punch list completion v A memo to B. Davis from W. Parker RE: Silt Fence A copy of a letter to Keyes from JT Callahan RE: SKCA-012 sink A copy of a letter to Keyes from JT Callahan RE: SKCA-011 A copy of a letter to Keyes from JT Callahan RE: Existing Asbestos Materials A copy of the Project Coordinator weekly field reports ROBINSON SCHOOL Leo Sciarappa Presented to the Committee a memo regarding the space needs for the school. Concern was expressed about the number of rooms that will be available in September. The Principal feels that no less than 31 classrooms must be available at all times. It was the consensus of the committee that the same number of classrooms must be maintained as this year. The Chair feels that this must be closely monitored during the summer. Mr. Sciarappa stated that the staff of the Robinson School has gone out of their way to be cooperative with the contractors. Minutes — 4-22-97 Municipal Building Committee Member Young asked that a letter be sent to JT Callahan expressing our concern over the availability of 31 suitable classrooms be available in September. MOTION: To send a letter to JT Callahan in regards to the concern over the availability of suitable classrooms. ,(Young/Antoine 4-0-0.) There was discussion concerning the installation of the sink in the teachers' room. The project coordinator stated that maybe the plumbing could be roughed in and that the finish work be completed at the end of the project if there were funds available. The Chair stated that he has a hard time supporting additional funds for a sink when the change orders are at 6% of budget. Mr. Sciarappa explained the function of the room and how the teachers use it. The committee discussed the opportunity to do the rough work while the trench is open. MOTION: To authorize architect to issue a directive the contractor to rough in the waste, hot and cold water and venting for the sink in the new teachers room - adjacent to the cafeteria on a T & M basis. (Antoine/Feeley 3-1-0) Carpenter The Committee discussed the possibility of a beam signing ceremony for the children in the School. The contractor will be approaching the principal concerning. The project coordinator asked about the status of the stove in the kindergarten. Presently, cooking is part of the curriculum of the kindergarten program. The principal needs to research this issue and recommend a proper location for the installation of an electrical outlet. Mr. Sciarappa will communicate this information to the project coordinator. The committee reviewed a draft letter to Keyes Associates from the Chair. After discussion the committee decided to send the revised letter. The project coordinator discussed the asbestos abatement at the School. The work will be performed in areas that will be affected either by construction or may be damaged in the process. There was discussion concerning the relocation of duct -'work due to a structural beam. The Chair asked if the structural engineer could give an opinion on the penetration of the beam. It was felt that it would be more cost effective to pursue this avenue rather than relocating the ductwork. The project coordinator stated his opinion on the relocation of the duct and the possibility of the potential savings. Mr. Parker discussed proposed change orders and reviewed some of the change orders that were approved at the last committee meeting. There was discussion on the safety regulations in the man - holes. Minutes — 4-22-97 Municipal Building Committee 2 The contractor had to de -water the site because of the heavy rains over the weekend. The contractor is taking full advantage of the school vacation week. There will be an air quality report prepared for Friday. MUNICIPAL PROJECTS: The Chair has scheduled a meeting with the architect and contractor to move forward on the closeout on the Town Hall. The members of the Committee expressed their concern over the paving of the lot. There was a conversation of the strategy on the position of the Committee. The Chair wants to know what will be done, when it will be done and what we can walk away with. Member Young discussed the position of the Committee on the paving. POLICE STATION: The committee reviewed the draft proposal from the Chair for the presentation at the Board of Selectmen's meeting. There was discussion on the possible changes recommended by the architect on the police station project. There was discussion on the inclusion of deduct change orders for alternates number'1,2,3,4,and 5. MOTION: To accept the base bid from BBC and alternate #1 and accept their offer to hold for a 90 day period the prices for alternates 2,3 and 4 and direct the architect to issue deduct change orders for 2,3,4. (Young/Feeley 3-1-0 Carpenter) Member Young will contact the candidate for the project coordinator's position at the Police Station Project regarding contract issues.` MOTION: To Adjourn at 9:30pm (Feeley/Antoine) Unanimous Respectfully submitted, Richard Feeley -Clerk ignat re of Chair Date of Acceptance - Vote Minutes — 4-22-97 Municipal Building Committee 3