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HomeMy WebLinkAboutMBC 04/29/1997e- C 1VFD Municipal Building Committee MINUTES _137 Jima I a Pt' • 54 April 29, 1997 MEMBERS PRESENT: Chair Carpenter, Members Antoine, Feeley, Liddick and Young Maureen R. Doherty —Administrative Secretary GUESTS PRESENT: Roger Hoit Strekalovsky and Hoit MINUTES: The Minutes of April 15 and 22, 1997 were submitted for review. MOTION: To accept the minutes of March 25, 1997 as submitted. (Young/Liddick 4-0-0) INVOICES: The following invoices were submitted for approval. There was discussion on the invoice for Consigli regarding punch list and the outstanding items. Chair Carpenter reviewed the pencil requisition prior to this meeting. NOTE: A letter will be sent to the Town Manager stating that the building needs to be fully accessible during normal working hours to complete the punch list otherwise the contractor will bill the Town.' Mr. Hoit presented the Committee with two amendments to his contract. The Committee reviewed the documents and made the following recommendations. MOTION: To recommend the Town Manager authorize Amendment # 2 in the amount of $4,275.00 forbid administration on the Police Station. (Young/Antoine 4-0-0) MOTION: To recommend the Town Manager authorize Amendment # 3 in the amount of $1,000.00 for bid administration on the Central Fire Station (Young/Antoine 4-0-0) There was discussion on the items that were approved by the MBC and forwarded to k , Consigh for outstanding work at the Town. One item in question was the use of the 12 - inch block in the vault. Mr. Hoit stated that the price for the new light in driveway would Minutes — 4-29-97 — Municipal Building Committee Page 1 of 4 Walter Parker Robinson $2,200.00 JL/WA 3-0-0 Keyes Associates ': Robinson $ `5,756.69 ` WA/RF 4-0-0 S & H Central Fire $,3,600.00 '' DY/JL 4-0-0 Consi li Cons. Co. W. Mans. Fire ` $31,970.15 ` RF/JL 4'-0-0 Consi li Cons. Co. Town Hall $91,733.15 JL/RF 3-1-0 A There was discussion on the invoice for Consigli regarding punch list and the outstanding items. Chair Carpenter reviewed the pencil requisition prior to this meeting. NOTE: A letter will be sent to the Town Manager stating that the building needs to be fully accessible during normal working hours to complete the punch list otherwise the contractor will bill the Town.' Mr. Hoit presented the Committee with two amendments to his contract. The Committee reviewed the documents and made the following recommendations. MOTION: To recommend the Town Manager authorize Amendment # 2 in the amount of $4,275.00 forbid administration on the Police Station. (Young/Antoine 4-0-0) MOTION: To recommend the Town Manager authorize Amendment # 3 in the amount of $1,000.00 for bid administration on the Central Fire Station (Young/Antoine 4-0-0) There was discussion on the items that were approved by the MBC and forwarded to k , Consigh for outstanding work at the Town. One item in question was the use of the 12 - inch block in the vault. Mr. Hoit stated that the price for the new light in driveway would Minutes — 4-29-97 — Municipal Building Committee Page 1 of 4 be $1050 for materials plus $400 for installation and $300 to dig the line. Consigli wants $900 to dig the hole and install the pipe. The total price for the driveway light would be price $2650. This light will throw light into the driveway. The light will be located adjacent to the chiller so that it will not be intrusive to the neighbors. The price for the So. Main St. side stair is $3800. The highest cost is for the handrails. There was discussion on the modification of the stairway. The architect would like to have the contractor do the work this week and have the cement work completed on Friday afternoon when the Town Hall closed. Member Young asked the architect about correspondence that has been forwarded to the Contractor regarding the outstanding issues at Town Hall. Member Liddick asked if there was a comparative analysis done on the outside items for the Town Hall. The architect and Chair gave an overview of the meeting with the contractor regarding Town Hall punch lists. The Chair requested that the contractor needs furnish the committee with a complete monetized list of outstanding items. Member Young asked for prices for the interior signage and the costs of the installation of the fiberglass ladder. Member Liddick asked to have another meeting set up. MOTION: To proceed on a T & M basis with the work on the So. Main St. stairway not to exceed $3800. (Young/Antoine 5-0-0) j The only outstanding item on the Building Department list is the fusible louver for the mechanical room door. Chair Carpenter gave an overview of the meeting with Consigli Construction Co. There was discussion on the costs for the 12 block in the vault. The Committee discussed the procedures for closeout for Town Hall Project. The Committee requested to Mr. Hoit that additional railings front center entrance be added. POLICE STATION: There may be a problem with the coordinating the move -out of the Police Department. The E911 system needs to be moved individuals certified on that type of equipment. There was discussion on the project coordinator for the Police Station Project. CORRESPONDENCE: General A memo to I Dunn from L. Carpenter RE: Charter Committee Response A copy of the certified payroll for A & M Roofing JJ snow guards Police Station • A memo to W. Madan from L. Carpenter RE: Police Station Project Minutes — 4-29-97 — Municipal Building Committee Page 2 of 4 • A letter to the Municipal Building Committee from WB Hunt Co. RE: video 1 equipment. • A memo to R. Boucher from L. Carpenter RE: Police Station Contract • A letter to R. Mangiaratti from M. Doherty RE: Police Station Change Orders Town Hall • A memo to R. Boucher from L. Carpenter RE: Ramp • A letter to R. Boucher from R. Mangiaratti RE: Sagamore Plumbing • A letter to A. Consigli from L. Carpenter RE: Late payment of light bill School Projects • A letter to R. Ashton from L. Carpenter RE: classroom needs • A letter to Keyes Associates from S. Loeper RE: areas containing asbestos • A letter to Dan Freeman from L. Carpenter RE: Concern with service. (The committee discussed the % of change orders and the contract and document deficiencies. The Chair felt that many of the deficiencies were in the design phase not necessarily in the construction administration. There was discussion on the procedures that need to be looked at on the future school projects.) NOTE: The MBC is still awaiting an answer to their letter addressing; these concerns. Send letter. Member Liddick will contact the project coordinator in regard to status of the project, RFI Log and submittal. Field and Clerk Reports • Project Coordinator Reports 4-22-97 to 4-25-97 • Project Schedule 4-28-97 to 5-9-97 • Site Health and Safety Plan —Oil Tank Removal Project ROBINSON SCHOOL PROJECT:' There was discussion on the progress of the Robinson School project. MOTION: To send a letter to R. Gurek concerning the furnishings budget for the Robinson School. RE: This is an outstanding issue that requires prompt action. (Feeley/Liddick 5-0-0) MOTION: To adjourn at 9:45pm (Antoine/Liddick 5-0-0) Respectfully submitted, Richard Feeley - Clerk i nature of Chai Date of acceptance - vote ( Minutes — 4-29-97 — Municipal Building Committee Page 3 of 3