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HomeMy WebLinkAboutMBC 05/27/1997VENDOR rn l w'ED Municipal Building Committee �n - j Minutes May 27,1997 Ii JUN 16 a• ..5 $252.00 11L ` ` MEMBERS PRESENT: Chairman Carpenter, Members Antoine, S Feeley,�Li ai`& and Young JL/WA 5-0-0 GUEST PRESENT: Roger Hoit and John Reutlingen, Strekalovsky and Hoit MINUTES: The following Minutes were submitted for review: May 20,13,6 and April 29, 1997. INVOICES: The following invoices were submitted for review. VENDOR PROJECT JAMOUNT IVOTE Sun Chronicle Police Station $252.00 DY/JL 5-0-0 Office Land Robinson 19.21 JL/WA 5-0-0 Walter Parker Robinson 2200.00 JL/RF 5-0-0 CORRESPONDENCE: Genera[ f • A memo to R. Boucher from the Municipal Building Committee RE: Attached memo Town Hall • A memo to R. Boucher from L. Carpenter RE: Air Conditioning and Heating • A memo to R. Boucher from L. Carpenter RE: Municipal Facilities • A memo to R. Boucher from A. Bacchiocchi (CC: Municipal Building Committee) RE: Code Violations: The Chair asked the architect reply to this letter: RE: front stairs, east stairs, and louver door. He also asked that the contractor request an inspection of the front stair and request permission to commence work on the side entrance. • A fax memo to the Municipal Building Committee from G. Burns RE: Boiler Room Door- • A copy of the manufacturer's specification of the boiler room door. • A memo to W. "Madan from L. Carpenter RE: Response to 4/29/97 memo Police Station • A memo to R. Boucher from R. Button RE:'MEMA Concerns — new facility (A copy of this memo was forwarded to the architect) • A memo to L. Carpenter from D. Clifford RE: Police Station - Utilities • Transmittal to Lt. Sarro from L. Carpenter RE: Police Station Plans and Specs • Resume: J. Ryan Project Coordinator — Police Station i� Municipal Building Committee -Minutes — 5-27-97 t Page 1 of 4 Robinson School • A memo to the Municipal Building Committee from E. Sliney RE: Robinson School Sprinkler System • A memo to the Municipal Building Committee from E. Sliney RE: Fire Alarm System - Robinson • A memo from Leo Sciarrapa (CC: Municipal Building Committee) RE: space allocations • A memo to the Municipal Building Committee from W. Parker RE: wiring request. (referred to Member Liddick for review) • A copy of the Elevator Quotes —Robinson School • A copy of the Engineering Reports from Geisser RE: Soil Control • Clerk's Report — 5-19-97 — 5-23-97 PROJECT REPORTS: - Town Hall The architect gave a status report on the closeout measures for this project. General punch list progress: The architect has made arrangements meet with Consigli to walk through the building to review the punch list completion items. A memo will be sent to the Town Managers office advising them of this meeting. The architect will call directly to confirm. Ramp Variance: This will be forwarded to the Architectural Access Board for action at their June 10ni meeting. Roof Ladder: will be installed this week. Rail clearances on stairways: Consigh will be addressing this week. Roof Leaks: — no additional leaks. Member Young asked about the standing water on roof. Both the contractor and the manufacturer have guaranteed this verbally. The committee asked that this be reviewed carefully. Maintenance Materials per the specifications: - there were not a lot of these items. The Committee stated that these items should be delivered to the DPW office and request a signature for receipt. Training: Training on the heat system has been completed. The air conditioners are being charged and a representative was in contract with CAM HVAC. Member Liddick asked if someone would be interested in taping training sessions for future' reference. HVAC Completion and Balancing: A tech from CAM HVAC has been in the building checking the problem items. Municipal Building Committee — Minutes — 5-27-97 Page 2 of 4 Certificate of Occupancy: No action has been taken to renew the temporary. The ,- contractor should be applying for the temporary Certificate of Occupancy until the final ` can be issued. The committee asked the architect if all the other issues been closed. For example: heights of the walls, vault walls and temporary egress, temporary lighting — has been " submitted to the BI's office and a light pattern will be submitted when received from the electrical engineers. Member Young asked if we could swap the doors on the hallways with ones that are being installed at the Police Station Project. The view window on the fire doors is too high for the average person to see oncoming traffic. The committee asked about the renderings and as -built drawings for the Town Hall. Railings: The front center railway will have a handrail. Signage:For the interior of the building and the elevator has been ordered. Police Station: The Building Inspector's office has made a request for affidavits for all individuals that are on the contract documents as well as Energy Calculations. Masonry Re bid -response to the Committee should be in this week Sprinkler System - Police There was a meeting today to review the sprinkler system. The building is designed with a dry system. The Fire Department wants to have a wet system in the occupied space. The architect will modify the system. The requirement for this system is not code issue but rather than a`choice of the Chief to require this type of system. The original system had a wet system on the bottom floor and a dry system in the attic space. The architect feels that this will be more expensive by $3,000 - $5,000. The contractor will have some prices.' The Chair asked that the architect respond to the Fire Department in regard to their directives to redesign the building. Member Young asked about the cell area. The demo work has begun on the building. The HVAC system has been removed. The `building will be vacated on June P. The Committee asked when the clerk's trailer would be on site. Mr. John Reutlinger attended the meeting to discuss the Project Coordinator's position with the Committee. Mr. Reutlinger,is available to work part-time immediately and full time in three weeks. He gave an overview of his qualifications. The members asked questions. Clarification and agreement must be reached for time allocations for the shop r drawings and conflict issues. Municipal Building Committee — Minutes — 5-27-97 Page 3 of 4 i MOTION: To request the architect to submit a formal documentation and amendment to the architect's contract for the Police Station Project Coordinator. (DY/JL 4-0-0) West Mansfreld Fire Station: The architect will check on the status of remaining punch list items. Robinson School Project: The Committee discussed the furniture and equipment portion of the construction project. Keyes will be asked to assist in developing a budget for this. A memo will be sent to B. Gurek requesting his response to the committee's request. The committee needs to direct the architect. (CC: E, Giordano) A letter should be sent to JT Callahan regarding a request to seed the ball field this fall. The schedule will :be reviewed by Member Liddick and the project coordinator prior to the letter being sent. MOTION: Upon review of the schedule send a letter to JT Callahan requesting that they seed the ball field this fall. (Liddick/Young 5- 0-0) MOTION: To adjourn at 9:00pm. Unanimous. Respectfully submitted, Richard Feeley - Clerk 41& �V I /) Y- () - 0 bl tg ature of Cha Date of Acceptance - vote Municipal Building Committee — Minutes — 5-27-97 Page 4 of 4