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HomeMy WebLinkAboutMBC 06/10/1997i MUNICIPAL BUILDING COMMITTEE- MINUTES 911 U" 214 AN H: 45 NNE 10, 1997 1 `ne, :MEMBERS PRESENT: Chairman Carpenter, Memberst �anrtcSrtYe, Ree1 yTMdick , and Young Maureen R. Doherty - Administrative Secretary MINUTES: The following` Minutes were submitted for action: June 7, 1997 June 3, 1997 MOTION: To approve the minutes of 4-29-97 as amended (DY/WA) 3-0-0 MOTION: To approve the minutes of 5-6-97 as amended (DY/WA) 3-0-0 MOTION: To approve the minutes of 5-13-97 as amended (DY/WA) 4-0-0 MOTION: To approve the minutes of 5-20-97 as written. (WA/JL) 4-0-0 MOTION: To approve the minutes of 5-27-97 as written (DY/JL 3-0-1) Antoine MOTION: To approve the minutes of 6-3-97 as written (DY/RF 3-0-2) Carpenter/Antoine MOTION: To approve the minutes of 6-7-97 as written (RF/JL 3-0-2) Antoine/Young INVOICES: The followinginvoice was submitted for approval: Walter B. Parker - Payroll - $2200.00 (WA/DY 3-0-0) CORRESPONDENCE: General • A memo to the members from M. Doherty RE: Summer Meeting Schedule (the committee reviewed the schedule. Confirmations will be made with the architects);' • A memo to all Boards and Committees from R. Boucher RE: Meeting Minutes • A memo to all Departments from B. Kearney RE: year end procedures • A memo to R. Hoit from L. Carpenter RE: Meeting attendance • A memo to L. Carpenter from R. Hoit RE: meeting attendance Town Hall • A memo to R. Hoit from L. Carpenter RE: Air conditioner Unit • A memo to R. Boucher from L. Carpenter RE: Air Conditioning • A memo to R. Hoit from L. Carpenter RE: Interior Entrance - Handrails • A memo to A. Consigli from L. Carpenter RE: Landscape Municipal Building Committee Minutes 6-10-96 Page 1 of 4 t Police Station { • A memo to R. Hoit from L. Carpenter RE: Police Station Issues • A memo to R. Hoit from L. Carpenter RE: Job Meetings • A memo to R. Hoit from L. Carpenter RE: Sprinkler System Design • A memo to R. Hoit from L. Carpenter RE: Masonry bid Robinson School • A memo to Keyes Associates from JT Callahan & Sons, Inc. RE: Fire Alarm System and other outstanding items. (The committee reviewed the outstanding items. The architect was on site today to work on the completion of several of these items) • Report from Geisser Engineering RE: Soil Control 5/15/97 and 5/17/97 • A memo to R. Ashton from W. Parker (CC: Municipal Building Committee) RE: Building "A" Slab (The project coordinator felt that these cracks were a result of a dry sub base that was not pre -dampened prior to the concrete fill) • A memo to R. Ashton from W. Parker (CC: Municipal Building Committee) RE: fill at oil tank (A letter will be sent to the architect requesting that the committee receive copies of all the SK drawings) • A memo to all subs from JT Callahan RE: Smoking and Hard Hat Regulations (There was discussion concerning the regulations. The letter stated that the funds will be turned over to the Robinson School) • Weekly Reports PROJECT UPDATE: TOWN HALL/POLICE STATION: Chairman Carpenter gave a status report on outstanding issues on these projects: A. Air Conditioner: the system is working but it's making a large amount of noise. DB readings will be taken by the Board of Health. TCI and Trane will be asked to verify this noise level. B. Fire Sprinkler at the Police Station: A verbal agreement has been reached with the Fire Department and TCI this will affect the building permit. 'A letter will be sent from TCI. C. Maso_yr Work: Masonry demolition has been completed — this work took 2.5 hours. The bids came in higher than anticipated. During a site visit the architect discovered that the sub base consisted of structural quality materials. The compacted material beneath the slab will be tested by geotech firm this is a good discovery, D. Front Entrance: A handrail sketch for the front entrance way will be forwarded to the Building Department tomorrow. E. Punch List: The architect will be in the building on Thursday and will review the items. The Town Manager will be advised that the Architect will be in the building on Thursday. Municipal Building Committee —Minutes 6-10-96 Page 2 of 4 F. Ramp Variance: This is on the agenda for the Architectural Access Board's June 10, s 1997 meeting. Information should be forthcoming within the week on the status of the variance. G. Project Representative: The architect stated that there will be an individual on his staff that will be assigned to handle the day to day operations on the Police Station Project. H. Police Station Progress Meetings: Have been set for Thursdays at 1:00pm. Notification will be made to the Town Manager, Police Chief and Building Inspector. The Chair gave an overview of the meeting between himself, DPW, Town Manager and Chairman of the Board of Selectmen. A final copy of the punch list was forwarded to the DPW. The Chair felt that this was a very productive meeting. The Chair stated that the DPW was concerned about footpads on the roof and the Computer room air conditioning. Member Young stated that the room was reconfigured and this could have possibly had an effect. "There was also discussion on some other minor inconvenience items. The Chair stated that Mike Ahern from DPW, accompany him on the punch list walk through with Consigli Construction Co. All this punch list work should be completed within 4-6 weeks. There was an update on the patchwork on the sidewalk and the asphalt. The Committee also discussed the signs. They have been ordered and should be installed by the third week of June. Notification will be sent to the Town Manager. There was resolution on a number of items. The only new litems that were brought -up were minor items concerning the gates and fences. l There was discussion on the 0 & M manuals and training procedures. A memo will be sent to the Architect's Office requesting that they compile,a complete list of manuals and as-builts that were submitted. The DPW has expressed concern over maintenance without the proper documentation. DPW also requested that we ask Dover Elevator to change the recording in the elevator to reflect the actual procedures that are used by the Police Department dispatcher. There was discussion regarding the abutter's tree with the damage to the roots. This is being handled the Town Manager and the Chairman of the Board of Selectmen. ROBINSON SCHOOL: Member Liddick gave an update on the Robinson School Project. There was a discussion on the use of Kura/Seat on the slabs. There was evidence of some shrink cracks in the slabs. The project' coordinator also has expressed concern over the preparation of the sub grade. The Chair asked that the project coordinator document all areas of his concerns. Member Young stated that he had a conversation with the Town Engineer concerning the wells and the manhole rungs. Municipal Building Committee —Minutes 6-10-96 Page 3 of 4 Beam Signing at the Robinson School will be taking place during this week. The work is progressing well. The architect, project coordinator and contractor had a meeting to go over the all the outstanding issues at the Robinson School. The committee has been requested to attend a meeting with the School Department concerning the athletic fields. Member Liddick will be the committee's representative. The committee reviewed the summer meeting schedule. Confirmation will be made with the architects. MOTION:To adjourn at 8:45pm (DY/WA 5-0-0) Respectfully submitted, Richard Feeley, Clerk S' t re of Ch it Date of Acceptance - Vote Municipal Building Committee —Minutes 6-10-96 Page 4 of 4