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Home My WebLink AboutMBC 06/24/1997MUNICIPAL BUILDING COM�I,r E 50 JUNE 24, 1997 r l MINUTES MEMBERS PRESENT: Chairman Carpenter, Members Antoine, Feeley, Liddick, and Young Maureen Doherty - Administrative Secretary GUESTS PRESENT: Ron Ashton - Keyes Associates, Richard Boucher- Acting Town Manager, Steven MacCaffrie —7T Callahan & Sons, Walter Parker Project Coordinator, Emil Giordano — Chair - School Committee MINUTES: The minutes of June 17, 1997 have been submitted for review. JL/WA 4- 0-1) INVOICES: The following invoices have been submitted for approval. VENDOR PROJECT AMOUNT VOTE Walter Parker Robinson 2200.00 DY/JL 4-0-0 Keyes Associates Robinson 5017.25 DY/JL 4-0-0 PO 42593 M.B.C. Supplies 100.00 DY/JL 4-0-0 Contract Amendment 94 - Clerk of works services - Police Station Project DY/JL 4-0-1 (The committee would like Mr. Reutlinger to start full time no later than 6-30-97) CORRESPONDENCE: General • A memo to all department heads from B. Kearney RE: July lst Warrant • A memo to all department heads from R. Boucher RE: Transfer Requests • A memo to all department heads from J. Scott RE: Electrostatic painting for furniture • A letter to L. Carpenter from J. Moretti RE: Superintendent of Schools Town Hall • A letter to R. Hoit from L. Carpenter RE: A/C Noise - Board of Health letter • A letter to R. Boucher from R. Hoit RE: AirConditioner chiller • A fax memo to L. Carpenter from Consigh and CAM RE: A/C Noise (Memo to S & H in accordance to the information we received from both the HVAC and engineer that the compressor unit is operating in accordance with the manufacturers requirement, We deem that this equipment is totally in appropriate an unacceptable as presently functioning. ;- We expect and require that this equipment be replaced ; with equipment suitable to this project at no cost or inconvenience to the town. Please furnish the Town with all the certified reports and testing to date. CC: TCI, M.B.C. Minutes — June 24, 1997 Page 1 of 4 TM, BOS, R. Hoit, CAM, R Mangiaratti, A meeting with Trane, TCI, S&H, CAM and Consigli will be set up for late afternoon on Thursday) • A memo to R. Boucher from L. Carpenter RE: Use of Town Counsel — (there was discussion Ask Consigli and Mr. Hoit to attend this meeting there was discussion concerning issuing a seven day notice. MOTION.- To send a letter stating that should you feel fail to provide this committee with a firm action plan and commitment dates legal action will be taken in accordance with the contract documents. JL/DY 4- 0-0) • Nuisance Complaint: Signatures from abutters RE: chiller noise (The committee listened to the chiller unit and it was their consensus that this equipment is maffinctioning or that it is totally unacceptable) • A memo to L. Carpenter from D, Clifford RE: Light bulbs • A letter to L. Carpenter from W. Schrieter RE: Parking Lot • A letter to L. Carpenter from W. Schrieter RE: Sidewalks • A thank you note from Shirley MacPhee Police Station • A transmittal to B. Cook from L. Carpenter RE: site plan changes • A letter to A. Bacchiocchi from R. Hoit RE: Energy Calculations • A letter to R. Boucher from A. Bacchiocchi RE: Building Permit Issues (The Committee will send a memo stating that they continue to be concerned with lack of response and concern that this will cause delay) • A fax to R. Hoit from G. Brait RE: Police Station Issues • A fax to J. Hosletter- A&M Roofing from G Brait RE Seven Day notice • A fax to J. Hosletter A&M Roofing from G. Brait RE: Response to Seven-day notice Robinson School • A fax to R. Ashton from W. Parker RE: Spec Clarification 3.21 Disposal of surplus and waste materials • A memo to R. Ashton from L. Carpenter RE: Removal of excess material • A memo to R. Ashton from L. Carpenter RE: Kitchen Concerns, (There was discussion concerning the finish schedule at the Robinson regarding the installation of epoxy in some of the areas.) • Daily reports: 6-16-97 6-20-97 ROBINSON SCHOOL UPDATE: Mr. Ashton reviewed the Meeting Minutes of June 17a'. Member Young commented on Item E in reference to the depth of the invert. He asked that we verify if this is either deep enough or it is not. There was discussion on item #A — with the use of the chrome paint. M.B.C. Minutes — June 24, 1997 Page 2 of 4 These plumbing items were reviewed as cost saving measures. Member Feeley asked what the savings would be. _Member Liddick stated that the items should be reviewed t and if there's a credit do then advise the committee and insure that all items are installed according to code. There was also discussion regarding the installation of the new gas pipe and re- routing of the pipe through the gymnasium. Chairman Carpenter and Member Feeley disagreed on this item. We were informed that Sagamore Plumbing stated that some of the isolation valves were not holding. It was recommended that they submit a unit price. The architect submitted a letter from Crabtree McGrath RE: alternations on Food Service equipment. MOTION:To move forward with everything as is presently specified in the contract drawings and specifications (DY/JL 5-0-0) The committee reviewed a sketch of the floor plan in the non-food storage area with office. The demolition of the existing ceiling was not included in the specifications. Piping will run through this area. According to the contract the trades own their own cutting and pasting. There is no demolition on the equipment drawings in order to remove the exhaust hood. Mr. MacCaffrie stated that there are many items that were not included in the demolition plans. Chairman Carpenter stated that this is apparent to him. The also asked about the cost implications and if this is the best way to proceed. Mr. Parker asked if we could proceed on a T & M basis so that we do not hold up the contractor. The committee also discussed the need for the installation of an existing exhaust fan into the dishwasher area. MOTION: To authorize the contractor to proceed on a T & M basis to complete the necessary demolition (DY/JL 5-0-0) The architect distributed the furnishings and equipment proposals for the committee review. The committee would like to meet with the proposed contractors. The school Committee furnished a copy of the furnishings specifications for the Jordan/Jackson School to Member-Liddick. The committee reviewed the proposal from Tri-State Fire Protection Co., Inc. The committee reviewed the finish schedule and finish floor schedule. There was discussion regarding the removal of the existing flooring and replacing it with epoxy. The committee reviewed the color submittals for the classroom cabinets. M.B.C. Minutes —June 24, 1997 Page 3 of 4 MOTION: To accept the color scheme as shown with no cost implications. (DY/JL 5-0-0) MOTION: To accept the color scheme as drawn for the floor based on cost implications — or just do the two entrances not to exceed $1000. QL/DY 5-0-0) Member Liddick asked if there are other issues that are more relevant issues that need to be addressed and be installed within the next six weeks. 1. Nurses Office 2. Kitchen Questions 3. Administration area 4. Responses to RFI's 5. Change Order items — 6. Kindergarten Roof must be vented with 8"square vents, stripping the existing roof 7. Elevator The architect recommend that we move forward with Keystone Elevator and he will forward to the formal proposal to the committee. Mr. Parker will furnish a list of the excess kitchen appliances to the Committee. A memo will be sent to the School Committee asking for their recommendation for disposal of these excess appliances. School Committee; Chair, Emil Giordano, asked about the status of the QMS,and High School, A letter will be sent to Keyes Associates asking them to come forward to our meeting to discuss these future projects. MOTION: To adjourn at 10:30pm. 'Unanimous Respectfully submitted, Richard Feeley — Clerk L 3-a 7 Signature of Chair Da4 of Acceptance - Vote M.B.C. Minutes —June 24, 1997 Page 4 of 4