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Home My WebLink AboutMBC 07/01/1997®C7{CE Municipal Building Committee Minutes ,, 1 ' 5 July 1, 1997 LSD MEMBERS PRESENT: Chairman Carpenter, Members Feeley, Elc�clr+ikoi�' 1 S Maureen Doherty Administrative Secretary GUESTS PRESENT: Richard Boucher - Acting Town Manager, Roger Hoit - Strekalovsky and Hoit, Greg Burns, William Schreiter Consigli Construction Co., Richard Battles, Walter Blanchard TCI. INVOICES: The following invoices and change orders have been submitted for approval. VENDOR PROJECT AMOUNT ` VOTE JT Callahan & Sons Robinson $872,650.59 DY/RF 3-1-0 'C JT Callahan & Sons Robinson C/O 13 RF/JL 3-1-0 JT Callahan & Sons Robinson C/O 14 DY/JL 4-0-0 JT Callahan & Sons Robinson 'C/O 15 RF/DY 3-1-0 C JT Callahan & Sons Robinson C/O 16 HOLD FY/RF 4-0-0 JT Callahan & Sons Robinson C/O 17 RF/JL 3-1-0 JL CORRESPONDENCE: General A memo to all dept. from R. Boucher RE: Dress Code A memo to the School Committee from J. Higgins (CC:M.B.C.) RE: gym space Copy of the FY1998 Municipal Building Committee A memo to R. Hoit and A. Consigli RE: July 1' meeting A letter to L. Carpenter from B. Schreiter RE: Town Hall and Fire Station Close out A letter to R. Hoit from B. Schreiter RE: Town Hall and Fire Station Close out Town Hall A memo to the M.B.C. from J. Scott RE: problems with locking mechanism on vault - 2"d floor (forward to Consigli for action) A copy of a report from Trane RE: Compressor A. F, West Mansfield Fire Sta&on Page 1 of 4 A memo to B. Schreiter from L. Carpenter RE: A/C Radio Room i A letter to L. Carpenter from B. Schreiter RE: A/C Radio Room A letter to R. Brusse NE Pipe from B. Schreiter RE: Close-out items A letter to R. Tongue Fall River Assoc. from B., Schreiter RE: Close-out items An invoice from Overhead Door Co. RE: Service Call Cut cords A letter to L. Carpenter from B. Schreiter RE: Close-out — all items A letter to B. Schreiter from R. Hoit RE: A/C and Sewer Ejector A memo from TCI to R. Hoit RE: site visit A/C and Sewer ejector A fax not to E. Sliney RE: review panel labeling — mechanical room Police Station A fax to R. Hoit from G. Brait RE: RFI Color selection A fax to R. Hoit from G. Brait RE: instruction to proceedinterior trenching and footings MUNICIPAL PROJECTS - UPDATE: Chairman Carpenter discussed the outstanding items. Air Conditioning: Mr. Richard Battles, TCI, reviewed the sequence of events` concerning the problems with the chiller. There was an overview of the problem with the chiller. The noise problems originated with Compressor A and the lack of oil flow caused the screaming of the machine. A plywood barrier has been added and only one compressor has been running. The temporary fix has been installed. The Acting Town Manager stated that the Board of Health has received a complaint and ordered the machine turned off. However, the Health Agent has not taken any additional readings. The consensus of the committee was to request additional readings. Mr. Hoit outlined the sequence of action for the remedies for repairing the chiller and noise reduction techniques. The architect stated that we are set up to add a hood to the fencing, though he sees this as a maintenance problem. Member Young asked when the acoustical blanket would be available. On Thursday, July 3rd, the machine parts will be in and the repair work will begin. The Chair asked if a temporary insulation could be installed. The architect stated that a polystyrene insulation' board could be installed. The Chair stated that he would like to see this installed on Wednesday July 2"d. The Chair stated that the Board of Health must supply the proper readings. There are three types of insulation blankets that will be installed. The present readings are at the 64db level. Member Liddick stated that we must have all insulation measures approved and signed off by Trane so that we can insure that the warranties won't be voided. The Acting Town Manager will be sending a letter Page 2 of 4 to the Health Agent asking that additional readings be taken He will be sending the draft report from TCI to Mr. Leite to verify that the action has been taken. As builts maintenance, O & M manuals, and training issues are still coming up. A completed set has not been forwarded to the Committee. Mr. Burns is working with the new electrical contractor. The fire alarm system needs to be addressed and labeled immediately. This is a life safety issue. Heat and controls have never been working completely. The Chair stated that condensate drains were not on the punch list. He stated that we have never received a copy of the mechanical punch list that was put forward by the architect. The Chair discussed lack of response in completing simple punch list items. The Chair stated that those 14 out of 84 items were completed. Mr. Burns asked for direction. u Mr. Hoit stated that his biggest issue is the Certificate of Occupancy. Mr. Hoit asked if Consigli was going to complete the project. There was discussion regarding the lack of concern over the action. Mr. Hoit discussed the need to sequence the work to be completed. The committee discussed the political situation in the Town. Mr. Burns has been working on a status report and will be issued by Thursday and a walk through must be schedule with a representative from S & H — a final list must be submitted. Mr. Burns would dike to complete all this items by the end of July. Mr. Burns stated that the interior handrails and the So. Main St. are change orders items. Member Young asked Consigli what was needed to complete this work. Mr. Burns stated that they would prefer not to do any additional work outside of the scope of the project. The outside lighting and the alarm switch will be handled separately. There was discussion on the landscape and use of mulch and making beds. A walk through has been scheduled on July 1 I'h at 8:30am. Mr. Hoit would'like to see that Consigli make every effort to have all items have been completed by July 150, Member Young discussed the parking lot. All items will be reviewed again on the July 22nd. Member Liddick stated that the meeting should be scheduled for July 15`h. It was the consensus to change the meeting to July 15th Mr. Hoit stated that TCI has been outstanding in their response to the Air Conditioning crisis. Member Young asked about the status of the temperature alarm switch/beacon. POLICE STATION: Mr. Walter Blanchard stated that the existing air conditioning units would be rebuilt so that all the items are in good working order. Member Young stated that comments were made concerning the re -use of the air conditioning units at the Police Station. The fire suppression system must be addressed. Page 3 of 4 Mr. Hoit stated that the Police Station Project is progressing well. The Project Coordinator will be working in the vault; this is okay with the architect. The project _ coordinator has been on site part time. The Masonry Bid came in at $12,000 above our masonry allowance ($77,000). The committee must act on the award of the other masonry items. The committee asked about the status of the change orders. The members asked about the certification of the air conditioning equipment prior to the re installation. Member Young asked about the swapping of doors between the Police Station. The members looked at specifications of the refurbishing of the air conditioners. West Mansfield Fire Station The temperature control for the dispatch room air conditioner must be put in the manual mode until the repair is made. It was the consensus of the Committee that the color for the signs at the Town Hall and West Mansfield Fire Station will be Cabot - Evergreen. Member Feeley will be acting Chair while Chairman Carpenter is on vacation. Future Agenda items include: furniture consultant, progress of Robinson Mr. Freeman and Keyes will be scheduled to discuss reactivation; - Memorial Field issues meeting. Respectfully submitted, Richard Feeley Clerk 2-0 -� X15-197 ignature of ChairDate of Acceptance — Vote IC Page 4of4