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HomeMy WebLinkAboutMBC 07/22/1997I'VE bD FI C4 MUNICIPAL BUILDING COMMITTEE MINUTES 91 Au0 -6 Pr '. ` 0 JULY 22,1997 t _r=fELD MEMBERS PRESENT: Members Antoine, Feeley, Liddick and Young Maureen Doherty - Administrative Secretary GUESTS_ PRESENT: Walter Parker -Project Coordinator, Liz Thorton, Jean Miller, Emil Giordano School Committee, Leo Sciarappa — Principal Robinson School, Robert Gurek Business Manager, John Moretti - Superintendent of Schools, Ron Ashton, Bruce Davey, Dan Freeman, - Keyes Associates, Richard Battles — TCI, William Madan Chair Board of Selectmen, Richard Boucher Acting Town Manager There was an announcement regarding the resignation of Lawrence Carpenter from the Municipal Building Committee. The Committee held elections for the office of Chair. William Antoine nominates James Liddick to take over the position of Chair of the MBC. Seconded by Dave Young 2-0-1 (Liddick abstained) All members expressed their feelings in regard to his resignation. MINUTES: The following Minutes were presented for review: June 24, 1997 July 1,1997 July 8,;1997 July 15, 1997 INVOICES: The following invoices were presented for approval: Change Order # 16 — Robinson — WA/DY 4-0-0 CORRESPONDENCE: General • A letter to all department heads from D. Clifford RE: Asst. DPW Director • A memo to R. Boucher from D. Clifford RE: Capital Projects —completion (Members discussed this memo and this was a topic of conversation at the Charter Commission) • A letter to E. Ouellette from MIIA RE: Certificates of Insurance Municipal Building Committee Minutes 7-22-97 Page 1 of VENDOR PROJECT AMOUNT' VOTE'' W. Parker Robinson $2200.00 WA/JL 4-0-0 Keyes Associates Robinson $4259.50 DY/RF 4-0-0 MiniWarehouse Robinson $ 60.00 RF/DY 4-0-0 Change Order # 16 — Robinson — WA/DY 4-0-0 CORRESPONDENCE: General • A letter to all department heads from D. Clifford RE: Asst. DPW Director • A memo to R. Boucher from D. Clifford RE: Capital Projects —completion (Members discussed this memo and this was a topic of conversation at the Charter Commission) • A letter to E. Ouellette from MIIA RE: Certificates of Insurance Municipal Building Committee Minutes 7-22-97 Page 1 of W Police Station • A fax to the Municipal Building Committee from BBC RE: Police and Fire Projects. • (Discussion concerning of the chain of command in issuing directives to the contractors, there was a different interpretation. Member Young relayed his comments regarding the construction meeting. The flow of water to the drain line will be obtained by tapping off the shower drain) • A memo to Municipal Building Committee from D. Clifford RE: Police Station Sewer • A memo to R. Hoit from D. Young RE: Request for C/O Info and extension • A field report from R. Hoit - Police Station Project (discussed clerks hours as flexible and he would be working full time in the immediate future) • Meeting Minutes No. 4 Town Hall • Chiller Update — July 16,'1997, July 19, 1997, July 21 1997 (There was discussion concerning the insulation of the sound attenuation blankets, the ATM asked if the committee could confirm the delivery date) • A memo to Municipal Building Committee from M. Ahern RE: training • A letter to R. Hoit from W. Schreiter RE: Punch List Update Robinson School • A memo to R. Ashton from W. Parker RE: Change Order #18 A memo to R. Ashton from W. Parker RE: Resilient floor • A memo to R. Ashton from W. Parker RE: Epoxy Floor Credit • A memo to R. Ashton from W. Parker RE: Change Order Responses • A fax copy to Municipal Building Committee from JTICallahan lRE: Elevator allowance • A fax copy to Municipal Building Committee from IT Callahan RE: Temp security, line • Copies of Daily Reports from 7-18-97 — 7-07-97 • A copy of the Instructional Technology System Proposal Robinson School MUNICIPAL PROJECTS UPDATE: Member Young discussed the history of assuming the costs of $15,500 for the shelving, telephone and other miscellaneous DPW expenses. He stated that these costs were covered under the assumption that these expenses would be reimbursed from the Town Budget. There was discussion concerning the renovations to the Central Fire Station. Chairman Liddick discussed the project funds that were remaining from the Town Hall. After reviewing the scope it is the understanding that it would be difficult to authorize moving forward with the Central Fire Station Project with the funds that are available. Mr. Boucher stated that there would be funds available however, he would only like to ask for money once. The decision deadline is set for August 1, 1997, the Committee has asked for an extension. Member Feeley stated that we couldn't authorize the contract Municipal Building Committee Minutes 7-22-97 Page 2 of 5 amount to go forward without the money in hand. It was the consensus of the committee that going for a reserve fund transfer was not a good idea. ROBINSON SCHOOL PROJECT: Mr. Parker gave an overview of the project. He discussed the progress of the new kindergarten wing. ;The unit ventilators have been delivered to the site. There has been some additional staffing added by the sub contractors to help with the progression of the schedule. The kitchen is being renovated. The new sprinkler system is still being designed. The paving will take place during the third week of August. Member Young asked about the seeding for the ball field this fall. Mr. Ashton stated that it is the intention of the contractor to seed the field. Mr. Parker stated that it would be best for teachers to come back to school after the week of August 18th. The Committee requested that the project coordinator monitor the installation of the unit ventilators. There was discussion regarding the courtyard. Mr. Ashton will be revising the grading elevation plan in the courtyard area. The curbing element will be completely eliminated from the courtyard. Superintendent Moretti asked about the possibility of doing an open house for August 27th. Mr. Parker discussed the preparations that are necessary to obtain an occupancy permit. Mr. Ashton distributed meeting minutes for meeting #25 and #26. Mr. Ashton highlighted some of the outstanding items documented in Meeting No. 26. The committee discussed the relocation of the electric stove to the second store. This is being reviewed by TCI and may be very expensive. The committee is looking forward to the resolution of the sprinkler system. The architect needs to verify the cab size for the elevator. The shop drawings for the elevator should be forthcoming within'a week. Chairman Liddickasked about the response time for BFI's. Mr. Parker asked the contractor to review the irregularities in the new roof. The committee discussed the kindergarten roof. The roofing manufacturer has accepted the roof design and will be issue a warranty. W. Parker was requested to review the need for energy calculations for this project. Mr. Sciarappa discussed the need to have a doorway installed in one of the open classrooms. Mr. Parker, Mr. Sciarappa and Mr. Ashton will review this area. The committee reviewed the COP #28 — Mr. Parker recommended that this move forward on a T & M basis. MOTION: To authorize Keyes to instruct the contractor to move forward on COP #18 on a T & M basis. RF/WA 4-0-0 Municipal Building Committee Minutes 7-22-97 Page 3 of 5 f The committee reviewed the COP #29 for sidewalk demo. Mr. Parker discussed his letter to the architect concerning the possibility of a credit. Mr. Ashton stated that he would like to pursue this work in the same manner as the courtyard. JT Callahan has not been notified to cease demo work for the front. Chairman Liddick stated that he would like to see the figures for the total credit and this must be submitted to the contractor. The committee reviewed the COP #30, Mr. Parker reviewed his letter and cost estimations for a credit for this job. He questioned the amount that was being requested. It was recommended that this item be held until further review. The committee reviewed the COP #31 —Freezer ramp The committee reviewed the COP #32 —Elevator allowance The committee reviewed the COP #33 - Courtyard curbing. The committee reviewed the COP #34 - Temporary Security Line. Mt. Parker stated that the contractor owns this in the specs. Chairman Liddick asked if the architect could write his opinion on the COPS that are issued by the contractor. He stated that moving the project forward is of great importance. He stated that these issues must be resolved as soon as possible.' Mr. Parker discussed the epoxy floor bids and the inclusion of these in the addenda that was issued after the opening for the filed sub -bid. Chairman Liddick asked that the architect put forward a strong opinion for this opinion. The committee reviewed the technology report. REACTIVATION OF OUALTERS AND HIGH SCHOOL: Mr. Bruce Davey was introduced as the structural engineer Keyes, He spoke to the committee regarding the code changes and the incorporation of seismic requirements. Mr. Dan Freeman discussed that progress of the projects and reviewed the timeline for the reactivation of the projects. Since the projects were put on hold there has been an adoption of a new building code. He stated that the bidding climate is not as good now as it was two years ago. Chairman Liddick discussed the project schedule and felt that the items are very relevant. He stated that his number one concern is the seismic issue. Mr. Davey relayed that the two schools are different. The high school additions were designed as new freestanding buildings. Mr. Davey has to do a redistribution of the loads and recalculate the connections. This new code applies when the lateral distribution system is modified. According the code Mr. Davey is required to write a report. } Municipal Building Committee Minutes 7-22-97 Page 4 of 5 Mr. Davey gave an overview of the Middle School. The front wing is built as a new independent structure however the cafeteria and the library are not independent structures. Mr. Battles stated that the changes in the seismic code requirements also affect the mechanical portion of the building. School Committee Chair Giordano stated that he would like Keyes to review the plans and documents with all the members. Chairman Liddick stated that this is also important for him as well. He feels that it is critical that the documents are reviewed prior to bid. Member Young stated that he would like to have the bids prepared so that they can be presented to Town Meeting so that additional funds can be obtained. Member Young suggested that the base bid would be QMS and the bus loop and the alternate would be the High School. The School Committee, Board of Selectmen and Finance Committee need to work together towards a bid date. Members Young stated that the other committees need to set their, policy concerning this project. It was the consensus that the design phase has been completed. Mr. Freeman stated that the drawings are 90% complete. ; New estimates will be done for the projects. The seismic updates will increase the price of the projects. The School Department has not received official notification from the Department of Education that we have received funding. Keyes needs to calculate the cost increase for the new design phase. Chairman Liddick expressed his need to refresh himself on the project. The Committee has set aside August 2e for a workshop to review the plans. Chairman Giordano asked that the MBC give the technical advice and support needed to move forward these projects. The committee needs to look at the asbestos removal for the Qualters' Middle School. The furniture presentation will be held on August 12`". The school committee has been invited to attend this meeting. MOTION: To adjourn at 10:30PM (WA/RF 4-0-0) Respectfully submitted, Richard Feeley, Clerk ignature of Chair Date of Acceptance - Vote Municipal Building Committee Minutes 7-22-97 Page 5 of 5