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Home My WebLink AboutMBC 08/05/1997Municipal Building Committee August 5,1995 ; i Rt a 1}'1 1 10 Minutes Members Present: Chairman Liddick, Members Antoine and Feele , S r, , Ijj TTS Guests Present: Walter Parker —Project Coordinator, Roger$oit - Strekalovsky and Hoit, Michael Bruit, Gary Brait BBC Co., Chief ONeill Police Department, MINUTES: The following minutes were submitted for approval: June 24, 1997 RF/WA 3-0-0 July 1, 1997 JL/RF 2-0-1 (WA) July 8, 1997 ` RF/JL 2-0-1 (WA) July 15, 1997 WA/JL 2-0-1 (RF) July 24, 1997 WA/RF 3-0-0 INVOICES: The following invoices were submitted for approval: Vendor Project Amount Vote JT Callahan Robinson $561,873.55 RF/WA'3-0-0 Walter Parker Robinson 2,200.00 RF/WA3-0-0 Folan's -photo's Robinson 34.05 RF/WA3-0-0 BBC Co. Inc. Police 131,912.00 WA/RF 3-0-0 Fas rint M.B:C. printing 13.64 RF/WA 3-0-0 There was discussion concerning the PCO #26 - the project coordinator is concerned with the number of hours associated with the installation of the panel. This will be tabled until more information can be submitted at the next meeting. CORRESPONDENCE: General A letter to the Committee from L. Carpenter RE: Resignation A memo to W. Madan from the Committee RE: elections A memo to the M.B.C. from J. Scott RE: Electro -static painting of Office Furniture A memo to all department heads from R. Boucher RE: unused vacation time A request from Plumbers and Gas Fitters Local 12: Request for certified payroll A fax from Signs Etc. RE: number of signs ordered. (MOYTON.• To send a letter stating that we do not wish to purchase the second sign RFIWA 3-0-0) Municipal Building Committee Minutes — August 5, 1997 Page 1 of 5 Town Hall r A memo to R. Hoit from B. Schreiter RE: Town Hall — update A memo to R. Boucher from D, Clifford RE: New Town Hall A memo to M. Ahern from J. Liddick RE: Fire Alarm Riser Plan (Send Roger — fulfillment of all contractual obligations is required to closeout the projects) A fax to the M.B.C. from B. Schreiter RE: parking lot A memo to the M.B.C. from D. Clifford RE: Parking Lot (discussion concerning the repair to the trench holdfor 8112/97) Police Station A letter to J. Liddick from W. Madan RE: Police Station Clerk A memo to M.B.C. from D. Clifford RE: 2 -Way Radio Copies of the Original Masonry bids West Mansfield Fire Station A letter to W. Schreiter from M.B.C. RE: Status of Punch List items Robinson School PrOlect A letter to the Municipal Building Committee from S. MacCaffrie RE: "A" Building A letter to the Municipal Building Committee from L. Sciarappa RE: Walter Parker (The committee feels that Walter is doing a terrific job) A letter to the Municipal Building Committee from S. MacCaffrie RE: Change Orders (The Committee has been waiting for input from the architect) A letter to J. Clark Johnson Controls from R. Gurek RE: Changes in Building Code A memo to Keyes from JT Callahan RE: Substantial Completion A memo to B. Davis from W, Parker RE: Open House A memo to J. Liddick from L. Sciarrapa re: School Opening (The open house has been cancelled) A memo to Keyes from JT Callahan RE: Egress Plan Municipal Building Committee Minutes — August 5, 1997 Page 2 of 5 A fax to the Municipal Building Committee from R. Gurek RE: article on Education Construction Proposed Change Orders from JT. Callahan PCO # 26 — Fire Protection PCO # 32 — Elevator Allowance PCO # 33 — Courtyard Curb wall PCO #34 - Temporary Security Line . PCO #37 —Unit Vent Changes PCO #38 — Partition Support PCO # 39 ADA Hardware PCO #40 - Stove replacement Clerk's Reports Robinson School= Proiect update: Mr. Parker gave the committee an update on the progress of the Robinson School. He explained the steps that were being taken to install the fire alarm panel. This panel has been approved and it's been ordered. The panel may not be installed for school opening. Air Conditioner —`ChillerUnit: Member Liddick stated that we need to discuss and formalize the final closure to resolve the chiller problem. The Board of Health is still restricting the hours of operation. The dB level has been dropped significantly. The Town had representatives from Great Woods take dB readings for the Town of Mansfield. The readings are registering in the 50's dB level. There are old issues remaining. 1.) Doing a pure tone test required by the Board of Health. 2.) The architect stated that the test would be done after the sound attenuation jackets. Mr. Richard Carney stated that Trane has agreed to extend the warranty from one year to five years. The Trane engineers will install the sound jackets. The Chair relayed the concerns from the building department. The Chair expressed his appreciation for all the efforts that were put forth by the Architect. The Chair discussed the original specifications for the chiller that stated that this equipment should not be used in sound sensitive issues. The Chair asked if there is anything additional that we can do to that barricade that will further reduce the sound levels emitting from the machines. The Chair stated that he feels that all the tests should be done after the preventative measures have been taken. The Chair stated that the present enclosure couldn't be left as is. The materials are not acceptable for a structure that is exposed to the weather. Mr. Carney stated that all preventative measures should be taken, additional readings done and then determine what the final preventative measures. Chairman Liddick stated that Trane needs to accept the additional fencing enclosures and certify to the Town that these materials will not impede the proper operation and functioning of the machine. The Chair outlined the steps that need to be followed: • Wraps should be in within the next three weeks and will be installed • Sound and Tone test will be done Municipal Building Committee Minutes — August 5, 1997 Page 3 of 5 • if we are above the threshold then additional sound measures will be reviewed f . If we are below then we need to insure that the sound fence is permanent. TOWN HALL — Punch List There was discussion regarding the paint for the front parking lot. The paint that was applied was not in conformance with the specifications. The Acting Town Manager stated that he was concerned that the patch was never repaired. We have not received the quotes on the completion of the landscape. 0 & M manuals need to be reviewed. POLICE <STATION — PROJECT UPDATE: The Chair discussed several issues that are critical to the project. The project coordinator from the Robinson School reviewed the project. BBC stated that the flow of the paperwork has been flowing smoothly. Gary Brait stated that they have been working well together. The Chair stated that he has concerns regarding from the work schedule for the Clerk of the Works for the project. He stated that it is the opinion of the Town that their needs are not being covered. The architect stated that the clerk has been on the site on a daily basis. The contractor stated that the clerk has been on site more lately. This was discussed in mid June and we were told by the architect that the clerk would be there full time starting July 23`d. The Chair stated that the contractor is moving ahead. There was a question regarding the `integrity of a masonry wall because there was no clerk of the works to view the construction of this wall. The Chair asked that the architect have the structural engineer review the project. ` The chair stated that beginning tomorrow the clerk must be there full time. The Masonry bids were transmitted to the committee. The architect stated that there was a discrepancy in the bids because of the restrictions. The work was re bid with Bertone being the low bidder. However, his schedule did not allow him to proceed in accordance with the project schedule. Bertone could not commit to staff the job until September.' The work was bid by BBC for $77,000 + GC mark-up. Member Feeley discussed the following items: 1. finish on cells 2. additional steel panels to be installed in the cell area - spec and drawings don't concur 3. Ceiling in sally port and wall - fire rating. 4. Clean out in sally port - T & M 5. Change proposals for primers 6. Status of sprinkler design — at TCI Municipal Building Committee Minutes — August 5, 1997 Page 4 of 5 I 7. Scope for sewer line ( 8. Bond beam in hallway by cells. (There was concern over the span — the architect needs to submit a SK drawing) 9. Exterior studded wall in the cell area — it was recommended to install channels to support the 10 -gauge mesh. The detention equipment contractor also stated that the mesh should be changed to 16 gauge. 10. Air Conditioning unit - all set 11. Envelope insulation concerns have been satisfied with the Building Inspection Dept. The Chief stated that he hopes all issues are brought to the table from the inspection department. The Chair stated that there is a perception of whether the job is being done correctly or not. This is a result of the limited part time hours that the clerk has been keeping. ;He stated that we must be proactive on this job so that we can insure that the job is being done correctly. The contractor stated that there is a one way paper trail from their office to the Building Inspector's Office, The contractor has not received written instructions from the Building Inspector's Office. The Chief stated that the Records Room is too small and the MEMA office is too large. The Chief is pleased with the construction progress. He raised the issues of the E911 and stated that he needs to have advanced notice for scheduling. The contractors installed a temporary electrical service. There was discussion regarding Central Fire Station and an extension date. We need to send a letter to the contractor requesting a 30 -day extension. (September 1, 1997) Handicap Chair lift issue has been resolved. MOTION: To adjourn at 10:25pm. (Antoine/Feeley 3-0-0) Respectfully submitted: Richard Feeley Clerk 'Signature of Chair Date of Acceptance - Vote Municipal Building Committee Minutes — August 5, 1997 Page 5 of 5