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HomeMy WebLinkAboutMBC 08/26/1997Municipal Building Committee = August 26,1997 } McE Minutes c_ u pi 0 Ali, i, MEMBERS PRESENT: Chairman Liddick, Members Antoine, Feeley -,and Young Maureen R. Doherty — Secretary 1 i (� 1 S GUESTSrPRESENT: Roger Hoit Strekalovsky and Hoit, Robert Mangiaratti — Town Counsel, Richard Boucher — Acting Town Manager, Dan Freeman, Bob Vogel, R. Davies Keyes Associates, Jim May - Wallace Floyd, John Moretti — Superintendent of Schools, Emil Giordano Chairman School Committee MINUTES: The Minutes of August 19, 1997 were submitted for, approval.` INVOICES: The following invoices were submitted for approval. VENDOR PROJECT JAMOUNT APPROVAL State House Bookstore M.B.C./Schools 165.50 1 REMY3-0-0 Fall River Electrical W. Mans. Fire ' $315.71 1 Forward to R. Hoit CORRESPONDENCE: GENERAL • A memo to all department heads from D. Clifford RE: Paving • A memo to R. Boucher from M. Doherty RE: Tuition Reimbursement TOWN HALL A letter to R. Hoit from J. Liddick RE: non working light fixtures • A memo to R. Boucher from D. Clifford (CC:M.B.C.) RE: Chiller Enclosure • A memo to R. Boucher from D. Clifford (CC:M.B.C.) RE: Fence in Rear Parking Lot • A memo to R. Boucher from D. Clifford (CC:M.B.C,) RE: Roof Leak at Town Hall • A letter to B. Schreiter from M.B.C. RE: Fire Alarm Riser Panel POLICE STATION • Clerk of Works — Job Description (Chairman Liddick will draft a memo regarding job description and start date) ROBINSONSCHOOL • A fax from JT Callahan RE: Doors and exit devices JORDANIJACKSON SCHOOL • A letter to the M.B.C. from A & M Roofing RE: Snow Guards - Jordan/Jackson School (senda letter in ref to letter of 8/97-askingfor plan and dollar estimate to add additional row of snow guards—please include bill as part of your proposal) • An update from A. Dias -Gale Associates — Roof Testing Jordan/Jackson School • Cost estimates of well for Jordan/Jackson (Member Young will review these) Municipal Building Cmrunittee Minutes August 26, 1997 Page I of 4 CLERK'S REPORTS AND CONSTRUCTIONMEETING MINUTES • Police Station —Meeting minutes No. 7 — August 14, 1997 • Police Station —Clerk Reports —August 7'h —August los' Robinson School —Clerk Reports r1 "JL` lel: VL 0 "UX. 1V ♦111 JaAlJJ.I / 111/V.1 The Committee met with Atty. Robert Mangiaratti and Roger Hoit to discu of the project. There was discussion concerning the issuance of seven-day contractor. Mr. Hoit discussed the items outstanding in Town Hall. We do Certificate of Occupancy for this building. Atty. Mangiaratti stated that th proceed under the Owner's Right to perform work once proper notification given. Member Young expressed his frustration over the lack of as -built d Chairman of the Board of Selectman William Madan brought up the fact tt s the closeout iotices to the not have a owners could has been iga. iter; ponds on the connector roof of Town Hall. The roof leaked in the rainstorm on August 22, 1997. The Committee discussed the situation and according to the DPW memo that the leak is caused by water splashing up against the masonry due to the pitch of the roof to the scupper. The problem is not on the main roof of the building but rather on the connector. The architect needs to discuss this with the general contractor and the roofing contractor, Member Young asked if the architect could respond with in the week and Mr. Hoit responded in the affirmative. Atty. Mangiaratti asked the Committee what direction they would like to pursue. Mr. Hoit stated that he felt a letter from Atty. Mangiaratti would be helpful. The landscaping was discussed. It was felt that the contractor did not take prudent action to protect the landscape. Atty. Mangiaratti stated that we must be aggressive in protecting the best interest of the Town. He stated that we should know all the items that are still outstanding. Chairman Liddick stated that he does not feel confident that all the items have been completed in accordance with the contract documents. He feels that the punch list was not complete. Member Feeley stated that some of the electrical circuits in the connector are not working. Acting Town Manager Boucher stated that they might have discovered the circuit problem if they had received the promised light bulbs. Chairman Liddick stated that we need to have an accurate list of all items listed in the past and any new items that have been discovered over the last few days. Member Antoine asked if we have jeopardized the contract and the Town's interest when the Board of Selectmen directed DPW to perform landscape work. Atty. Mangiaratti agreed that this does pose:a risk. Chairman Liddick would like to take the offensive approach but would like to pursue this with the best possible list. Member Feeley asked if we should notify the bonding company. Atty. Mangiaratti suggested we send a 7 -day letter concerning the landscaping on both projects (Town Hall and W. Mansfield Fire) and let them know there are other issues that we will be notifying them. There was discussion concerning the ownership of the air conditioning problem. It falls under Consigh Contract because they are the general contractors, Chairman Liddick stated that we need to get a letter from TCI stating that unit installed is as specified and that this meets the contractual obligations. Mr. Hoit stated that the lead blankets would be installed on Tuesday September 2"a: The acoustical engineer will take additional readings by the end of the week. It was the consensus of the group to review the items and make sure we identify who has ownership of the outstanding items. d POLICE STATION: Municipal Building Committee Minutes August 26, 1997 Page 2 of 4 There was discussion regarding the HVAC units at the Police Station. Member Feeley asked if there would be a delay claim from BBC. Structural steel signed and stamped drawings of the masonry need to be furnished to the Asst.. Building inspector. • Sally Port Ceiling: Two hour rated ceiling issue is about three weeks old and no drawing has been issued yet. A sketch and price needs to be done immediately. • Cell Area drawings still call for prefab cells with drywall finish. A determination needs to made on the finish in this area. • MEV wants a drawing for the chemical tank in the photo developing area that is below the floor. • The Chief requested that he needs to have the photo lab exhaust fans installed. • A sketch needs to be submitted for the flexicore. • A sketch needs to be submitted for the chair lift support structure. • Member Young asked for all change orders to be submitted to this office. Member Young asked how we are differentiating the time allocated for Walter Shuley's time. Mr. Boucher stated that the clerk has not checked in with his office. Chairman Liddick stated that we need to have the clerk check in with the Town Manager's Office on a daily basis. Chairman Liddick asked for a resume from Walter Shuley. SCHOOL REACTIVATION: There was discussion of the sequence of events and scheduling for the Qualters Middle and Mansfield High School. The goal of the committee is to have a bid in hand and be prepared to go to Town Meeting in the, spring. Due to the delay of the project and changing of the Massachusetts Building Code the cost of the projects are estimated to be higher than originally budgeted. The projects would be bid as Qualters Middle School and as QMS plus the High School. It was the consensus of the MBC that it was not in their purview to determine when Town Meeting should be held. Member Young stated that the other Town Boards and Committees need to get together and work on a policy decision. Keyes will furnish the committee with a new schedule. This will be forwarded to the Town Manager for coordination with the other Boards and Committees to set forth the action to be ready for Town Meeting. The MBC would like to be out on the street for bid in mid-January with bids in hand by the beginning of March. The Town needs to determine if we need to make a debt exemption. Member Young asked what the number would be to determine if we will need a debt exemption. Mr. Vogel stated that he would be reviewing the project to develop a range of prices. Reactivation Schedule: 1. 20u' august — mid September — Review with Town Departments 2. Mid Sept - early October - Review code changes 3. Early October mid November — finish plans forward to the cost estimator 4. 3 — 4 weeks for estimates 5. 6 week minimum bid period — open mid March 6. 4-5 weeks for estimate planning (early December) 7. Municipal Building Committee Minutes August 26, 1997 Page 3 of 4 There was discussion concerning phasing in the projects. Mr. Freeman asked how the phasing program has worked with the Robinson School. Mr. May discussed scheduling on the high school project. Chairman Liddick asked about the seismic changes that are being reviewed for other projects. Mr. Davies gave an overview of the changes that will be necessary due to the code changes regarding seismic loads. Member Young asked if we could develop the pros and cons concerning the addition on the QMS gym. Mr. Moretti stated that we would be receiving a formal letter of notification from the Department of Education. Member Feeley asked Keyes to review with the project representative from the Robinson School any pitfalls that we would like to change in future projects. The Committee asked about asbestos abatement in the middle school. There is the possibility of doing the work as part of the phasing. The committee asked about having additional geotech work performed prior to going out to bid and including this in the specifications. There was a review of progress of the Robinson School. MOTION: Based on existing market conditions and the performance to date of our Robinson School Project Coordinator,Walter Parker. I recommend we increase the currently salary of $1100 to $1300 effective August 24, 1997. (DY/RF 3-0-0) The Committee will schedule a workshop on September 23, 1997 with Members of the School Committee and appropriate staff. MOTION: To adjourn at 10:40PM (Feeley/Young 3-0-0) Respectfully submitted, Richard Feeley Clerk 'q//6/9 'O ,Signature of Chair Date of Acceptance - Vote Municipal Building Committee Minutes August 26, 1997 Page 4 of 4