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Home My WebLink AboutMBC 10/07/1997-`'1CL7 MUNICIPAL BUILDING COMMITTEE OCTOBER? 1997 OCT 2" 2 F11 ° MINUTES 10 MEMBERS PRESENT: Chairman Liddick, Members Feeley and oUng % u `u `LTT S Maureen R. Doherty — Administrative Secretary GUEST PRESENT: Walter Parker — Project Coordinator, Richard Boucher — Acting Town Manager, Ron Ashton — Keyes Associates The following minutes have been submitted for review: August 19, 1997 MOTION: To approve the Minutes of August 19, 1997 as amended (RF/DY 2-0-1 DY abstained) September 9, 1997 MOTION: To approve the Minutes of September 9, 1997, as amended (DY/RF 3-0-0) September 9, 1997 - Executive Session for content only MOTION: To approve the Executive Session Minutes of September 9, 1997, as amended (DY/RF 3-0-0) September 16, 1997 MOTION: To approve the Minutes of September 16, 1997, as amended (DY/RF 3-0-0) September 23, 1997 MOTION: To approve the Minutes of September 23, 1997, as amended (DY/RF 3-0-0) September 30, 1997 — Executive Session for content only MOTION: To approve the Executive Session Minutes of September 30, 1997, as amended (DY/RF 3-0-0) September 30, 1997 MOTION: To approve the Minutes of September 30, 1997, as amended (DY/RF 3-0-0) INVOICES: The following invoices have been submitted forapproval: Vendor Pro•ect Amount Vote Mini warehousing, Inc. Robinson $ 60.00 DY/RF 3-0-0 Strekalovsky and Bent Police Station $ 4,402.66 DY/RF 3-0-0 CORRESPONDENCE: General A memo to all department heads from B. Kearney — Columbus Day holiday Municipal Building Conunittee - October 7, 1997 Page 1 of 5 Town Hall • A memo to all departments from R. Boucher — Heating System Problems • A memo to R. Mangiaratti from R. Hoit RE: Town Hall Chiller Noise • A letter to R. Hoit from Acentech RE: Town Hall Chiller Noise — Readings (hold for one week) • A letter to the TOM from MIIA RE: claim and file (forward to R. Mangiaratti) • A memo to the M.B.C. from R. Hoit RE: Architectural Barriers Board Hearing • A letter to R. Boucher from A. Bacchiocchi RE: Town Hall Violations (copy to D. Young/ J. Liddick ) Ask R. Mangiaratti to respond to letter because of pending litigation ) • A memo to J. Liddick from D. Conley RE: Vault —Environmental Controls (The Committee discussed this and recommended to forward this to TCI for response. • A letter to R. Hoit from J. Liddick RE: Vault — Environmental Controls' Police Station • A fax to S & H from BBC RE: painting submittals - • A memo to Municipal Building Committee from BBC RE: Notice of Delay • A memo to J. Liddick from A. O'Neill RE: Fume Hood • A memo to J. Liddick from A. O'Neill RE: basement wall (This wall needs to be a rated wall for electrical) • A memo to J. Liddick from A. O'Neill RE: electric outlets • A memo to J. Liddick from A. O'Neill RE: data outlets • A memo to J. Liddick from A. O'Neill RE: Window • Daily Reports — September 15 — September 19, 1997 • Change Order Proposal — No. 5 - $21,228.65 • A memo to R. Boucher from D. Clifford RE: Police Station Electric Bills (There was discussion regarding on who is responsible for the costs associated with the radio room. The Committee reviewed the specs and it clearly states that the contractor is responsible to pay the utility costs associated with construction and that they must maintain the radio room, however, they do not have to pay utility costs associated with this room) • A memo to the M.B.C. from W. Madan RE: Contaminated Soils Area (This was discussed and a proposal will be developed by the architect — a memo will be sent to W. Madan stating that the architect is preparing a scope of work that will deduct paving and landscaping in this area.) • A copy of an invoice from CyberComm Inc. RE: Police Station Radio Room • A memo to D. Clifford from J. Liddick RE: Bell Platform (The acting Town Manager stated that DPW will leave the bell pad and BBS should work around it) • A memo to G. Brait from J. Liddick RE: Site work/Water ban • A memo to M. Elsworth from J. Liddick RE: Wire and Cable Specs Municipal Building Committee - October 7, 1997 Page 2 of 5 West Mansfield Fire Station • A memo to Overhead Door Company RE: credit to account School Projects • A memo to the Municipal Building Committee from J. Moretti — State of Fields Reports • A memo to the Municipal Building Committee from J. Moretti — Memorial Park • A memo to Municipal Building Committee from L. Azinheira JJ — Irrigation Well MOTION. • To approve the study for the Well at Jordan/Jackson (DY/RF 3-0-0) • A letter to J. Liddick from S. MacCaffrie - Landscape • A letter to J. Liddick from S. Loeper — Landscape (R. Boucher will speak with R. Morrison regarding watering. Member Young asked if the landscape contractor could verify the quantity of seed that was put down. Mr. Parker stated that he felt the seeding was inadequate. The Committee stressed the importance of having this situation documented and reviewed by the landscape architect no later than the end of this week.) • A letter to Keyes Associates from S. MacCaffrie — Exit Device Delay • A memo to the Municipal Building Committee from Irene Ekstrom — Food Services (this has been forwarded to the kitchen consultant for comment) - • A copy of an RFI for Site Wiring Lighting • A memo to the Municipal Building Committee from L. Sciarappa RE: Nurses' Office furnishings (Member Young asked that the committee be given a time line for the implementation of the furnishing plan) • A memo to the Municipal Building Committee from L. Sciarappa RE: Window Treatments • Daily Reports — September 15 — September 26 • A letter to J. Liddick from D. Freeman RE: Construction Inflation Estimates (There was discussion regarding receiving guidance from the policy making boards) • A letter to J. Liddick from L. Sciarappa RE: PD Investigation • A memo to D. Freeman from J. Liddick RE: Authorization to proceed • A memo to list from J. Liddick RE: Parking East Street The following items were submitted for review on the Robinson School Project: Certificate of substantial completion (Another punch list will be attached to this document —Member Young asked if we could have a schedule update now that there has been a request for substantial completion — there was discussion regarding the epoxy floor and asking for verification that the floor was installed properly — The Committee requested that the architect render an opinion and have the manufacturer's representative visit the site) PCO #41 — Kitchen Electrical - $2334.52 — back up will be furnished for next meeting — (Chairman Liddick stated that the rate charged for man hours must be charged in accordance with the prevailing wage rate) Municipal Building Committee - October 7, 1997 Page 3 of 5 • PCO #44 — Aluminum Door - $19253.70 • PCO # 45 — Fire Dampers - $6055.24 —Mr. Parker asked why these weren't included in the contract. • PCO # 46 — Sprinkler Changes - $2736.72 — There were several sprinkler heads that were not included in the vestibules of the Robinson School. The architect was directed to contact the sprinkler designer — a formal set of plans have not been submitted to the Fire Department — MOTION: to proceed with the work while the architect renders an opinion on who owns payment of work DY/RF 3-0-0) • PCO # 47 — T & M Plumbing - $ 2916.00 • PCO # 48 — VCT Requirements - $2828.91. • PCO # 49 — Kindergarten Roof - $31,163.03 (REVISED $27,000)— this came up because of the need to remove the old roof. There was some question regarding the structural integrity of the roof. The Building Department didn't have a comment regarding the removal of roof. Mr. Parker gave an overview of this problem. He also stated that he felt that the cost of the shingle removal was expensive. Chairman Liddick asked if Titan could furnish back up for their numbers and if we could break out the demolition from the change order and proceed with removal on a T & M basis. The Committee asked the architect to convey this information to the general contractor -MOTION: To authorize Change Order # 41 and to delete item one in the amount of $12,511. 00 and to direct to contractor to perform the work in item one to be performed on a time and materials basis and to eliminate travel expenses) • PCO #49 - Revised • PCO # 51 —Unsuitable soil - $27752.00 • PCO #52 — Piping Changes - $3134.21 • PCO #53 — Relocate Equipment - $3182.90 • PCO #54 — Wiring Change - $1347.02 • PCO #55 — Added Masonry - $4750.92 • PCO #56 — Added Structural Steel $4901.04 • PCO #57 — T & M Electrical $5819.36 • PCO #58 — Stone Replacement $2564.50 Chairman Liddick stated that we must review any outstanding items that might be issued as change orders. The change order summary and credits must be finalized so that we may look towards closeout on this project. The architect will revise the Change Order Summary so that an estimated number can be added to each outstanding item. The committee reviewed the renovations of the toilet rooms in the kindergarten classrooms. The floor drain in the boiler room is now functional. The committee asked the architect to review the ventilation on the corridor next to the existing gym. Municipal Building Committee - October 7, 1997 Page 4 of 5 SCHOOLS PROJECT REACTIVATION: Member Young stated that he would like to have a workshop to review the Robinson School Project to determine what action can be taken to improve the future project. POLICE STATION: There was discussion regarding the activation of the Central Fire Station Project. It was the consensus of the Board that they need to tell the Board of Selectmen that they would not be able to move forward with the Central Fire Station Project. MOTION: To send a letter to the Board of Selectmen advising them that it is the recommendation of this committee not to move forward with the Central Fire Station Project due to budget constraints and suggest that they may wish to seek alternative financing to go forward with this project. (DY/RF 3-0-0) The Committee reviewed the remaining items to be completed at the Police Station and made the following motion. MOTION: To go forward with alternate #3, as bid, for $4100 for exterior cameras. (DY/RF 3-0-0) The agenda for the next meeting will be devoted to the Police Station Project. MOTION: To adjourn at 10:50PM (RF/DY 3-0-0) Respectfully submitted, Richard Feeley — Clerk ignature of Chair Municipal Building Committee - October 7, 1997 Page 5 of 5 10-14-97 4-0-0 Date of Acceptance - Vote