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HomeMy WebLinkAboutMBC 10/20/1997MUNICIPAL BUILDING COMMITTEE OCTOBER 20, 1997 , J MINUTES - / MEMBERS PRESENT: Chairman Liddick, Members Feeley, Moore, and Young Maureen Doherty — Administrative Secretary GUESTS PRESENT: John Moretti — Superintendent of Schools, Liz Thornton and Emil Giordano — School Committee, Robert Gurek — School Business Manager, Walter Parker —Project Coordinator MINUTES: The minutes of October 14, 1997 were submitted for review INVOICES: The following invoices were submitted for approval. JT Callahan & Sons — Robinson School Project - $63,174.86 MOTION: To approve the invoice for JT Callahan & Sons (RF/DY 2-1-0) Liddick Opposed CHANGE ORDERS: The following Robinson School change orders were submitted for approval. Change Order # Amount Vote #39 — electrical $ 2,334.52 DY/RF 3-0-0 #40 — Sprinkler Heads 2,736.72 DY/RF 3-0-0 #41 —Roof Insulation 10,963.00 DY/RF 3-0-0 #42 — unsuitable soils 27,752.00 DY/RF 3-0-0 #43 — plumbing changes 3,134.21 DY/RF 3-0-0 #44 — intercom 1,347.02 DY/RF 3-0-0 #45 — structural steel 4,901.04 DY/RF 2-1-0(Liddick) #46 — replace stone 2,564.50 DY/RF 3-0-0 CORRESPONDENCE: • A memo to all departments from R. Boucher RE: Special Town Meeting 11/18 • A copy of the Notice of Action from Architectural Access Board RE: ramp variance (Motion: send letter stating that no further action will be taken by this Committee this item has been resolved and should be removed from the temporary occupancy permit RF/DY 3-0-0) • A memo to R. Mangiaratti from J. Liddick RE: memo's from Chief Sliney • A memo to R. Mangiaratti from J. Liddick RE: Fire alarm system Municipal Building Committee Minutes 10-20-97 Page 1 of 5 • A letter to I Liddick from M. Hickey RE: vault HVAC System Motion to send a letter stating that we feel that we have resolved this issue and no further action is necessary fom this committee — This item should be removed from the temporary building occupancy for Town Hall. CC: TC, ATM, BOS, D. Conley DY/RF 3-0-0 • A fax from R. Hoit RE: Site plan comments (The committee reviewed this item and this memo was referred to Town Counsel for review and clarification) • A copy of the scope of work from Voice and Data Cabling — Police Station • A memo to W. Madan from I Liddick RE: Contaminated soils MOTION: To send a memo to the Board of Selectmen stating that this additional follow-up shows that this amount is listed on BBC's Schedule of values- we have set aside this amount RUDY 3-0-0) • A memo from S. Burke RE: parking — East Street • A memo from R. Gurek RE: Request for bill payment (MOTION.To send a letter stating that we will pay for generator however, Rotor Rooter's service was not construction related FYI - did not perform satisfactorily) RF/DY 3-0-0 • PCO # 59 — RE: Kitchen window (this was shown on the architectural plan but was not identified in the window schedule) • PCO #60 — Fire Alarm — (The architect will research this request and formally respond to this issue in regards to fees) ROBINSON SCHOOL PROJECT: F Member Young asked if the landscape architect has reviewed the site. Mr. Ashton stated that this has not been reviewed as of this date. This landscape issue has been ongoing for over three weeks. This portion of the contract will need to be itemized. Mrs. Sandy Levine, resident, questioned the way the building got built. Mr. Emil Giordano and Member Young— reviewed the building and design process, bid and specification development. There was a specific review team set-up to work on programming. Mrs. Levine asked about design faults. Mrs. Levine brought up her concern with the hallway and the size of the toilets and urinals. The architect stated that the toilet design is based on the use of the area at the time of the program. Mrs. Levine asked why we are using this style when we haven't done this in our other school buildings. The architect stated that because toilet was specified due to the requirements of the architectural barrier board. The barrier board addresses several different issues of toilet height. Mrs. Levine stated that she was here as an individual not as a spokesperson for the School. Chairman Liddick stated that the issues should be addressed through the proper channels. It was the consensus of the Committee to have the toilet room fixtures redesigned. Mrs. Levine also was concerned with the windows in the corridor adjacent to the gym. She stated that there was outside access for fresh air. She stated that there is problem with the existing ventilation system because it is poor and it shuts off during the afternoon. She stated that there is only one air return that has not been cleaned in 30 years. Mrs. Levine told the committee about an incident with the equipment and diesel Municipal Building Committee Minutes 10-20-97 Page 2 of 5 fumes. She stated that if there were operable windows in the new corridor then she could have ventilated the area. The committee stated that the architect was looking into plantings and film coating to be used to cool the area. Mr. Moretti stated that he would review the present air ventilation system and maintenance. Mr. Ashton stated that this is the only area in the entire building that doesn't have operable windows. Mrs. Levine also asked about storage for her equipment. The room that was designated for gym equipment storage has become a utility room. The old gym had an office and storage room the new gym has an office with a very small area for storage. The architect stated that the storage has been greatly diminished by the relocation of the utilities. He stated that an addition could be added off the gym for additional storage. Mrs. Levine thanked the committee for listening to her concerns. She thanked all the parties involved with the construction of the building for being able to function for the past year and one half. The Committee toured the construction site and reviewed the work in progress. FUTURE SCHOOL CONSTRUCTION PROJECTS: There was discussion regarding the schedule for the upcoming projects. The goal of the committee is to have the bid documents in hand for the annual spring town meeting. The Committee discussed the parking situation at the school complex. There was review of the bus loop at the high school. The committee reviewed the change orders for the Robinson School. They went through each of the items and discussed ways to eliminate any additional costs in the future construction projects. • C/O #2 — make sure there are adequate benchmarks for all the bounds in the site survey. • C/093 — be more specific to insure that two adequate means of access are maintained and approved have this approved by the fire department. • C/O# 4,5,9,10,11, — relate to lack of geotech information — extra costs for size of rocks, Do we want to determine the unit prices or let the contractor determine them for us. The present unit prices for the Robinson School are sufficient. • C/O #6 — Roof bids — only two were submitted there was questions regarding the additional costs for blocking, framing and flashing. There was a question due to an overlap of work. The general contractor will own blocking. All the roof details will match the Robinson School. • C/097 — abatement the Ahera report will be available in the specifications (get copies for committee review from Bob Gurek) • C/O #8 — Plumbing — there were many extra's due to overlay problems — some items were shown on both sets of plans. These change orders amounted to 15% of all extra Municipal Building Committee Minutes 10-20-97 Page 3 of 5 costs (actual sprinkler plans will be developed in the next set of documents) Sprinkler contractors are responsible from street to the • C/O #9 — damp proofing — was not included in specs and should be included in future project plans • C/O #10 — Additional fills — review boring logs — additional testing may be necessary • Drywells and drainage in parking lots — review all parking lots • The hardware issue needs to be addressed and clarified. This was a late determination on this building and we must be sure that level handles are included in future projects/ The committee commented that the hardware should fit the door and that all doors are included in the door schedule. Review coordination issues. • All schools must have one -inch conduits for future voice/data expansion. We will forward the specification to the architect once we receive them from the Superintendent's of Schools. • TCI and Chapter 60 coordination issues to be incorporated. • Change Order #37 — unit vents — coordination issue on heights. • QMS — Gym issue needs to be reviewed for seismic code changes. • Mr. Giordano — mentioned the problem with suspending mechanical pipes of existing structures. • Mr. Giordano discussed the use of EIFS and stated he really isn't fond of this material. • There was discussion regarding C/O# 45 — should there be a credit on this item for what should have been involved. A meeting to discuss credits needs to take place. Many of the items on the change order list were related. The Chairman wants these items scrutinized so that these items will not be repeated. Mr. Freeman will forward the updated fee request and schedule will be forwarded to the committee. POLICE STATION: Rich Feeley received Proposed Change Orders 6A and 6B — There was discussion regarding $6443.10 in additional charges due to the programming omission by the Fire Chief regarding the relocation of his dispatch console. MOTION: Send a letter to Board of Selectmen stating that due to the programming omission by the fire chief and the location of their console we feel that it is outside this contract and we expect the Municipal Building Committee Minutes 10-20-97 Page 4 of 5 Fire Department to pay for this additional work. Please advise the committee on how to proceed. (RF/DY 3-0-0) The committee discussed the comments made by the Board of Selectmen and the felt that they wanted to develop a working relationship. MOTION: To adjourn at I I:30pm (RF/DY 3-0-0) Respectfully submitted: Richard Feeley — Clerk o/%%7 3r® -1 ignature of Chair Date of Acceptance - Vote Municipal Building Committee Minutes 10-20-97 Page 5 of 5