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HomeMy WebLinkAboutMBC 10/28/1997Municipal Building Committee October 28, 1997 X - 7 03 Minutes L MEMBERS PRESENT: Chairman Liddick, Members Antoine, Feeley, Moore, Young Maureen Doherty — Administrative Secretary GUESTS PRESENT: Roger Hoit, Walter Shuley — Strekalovsky and Hoit, Richard Boucher — acting Town Manager, Michael Ellsworth — Mansfield Police Department MINUTES: The following minutes were submitted for review: October 14, 1997 October 20, 1997 The following invoices were submitted for approval: Vendor Project Amount Vote Walter Parker Robinson $ 2,600.00 DY/WA 4-0-0 Mini Ware house Robinson 60.00 DY/WA 4-0-0 Strekalovsky and Hoit Police Station/Clerk $ 2,500.00 DY/RF 4-0-0 Strekalovsky and Hoit Police Station/Clerk $ 5,453.13 revised DY/RF 4-0-0 Strekalovsky and Hoit Police Station $ 4,488.75 DY/RF 4-0-0 BBC Co., Inc. Police Station $304,731.00 DY/RF 4-0-0 M. B. C. Printing $ 44.94 RF/DY 4-0-0 The following Change Orders were submitted for approval: Vendor Project C/O# Amount Vote BBC Co., Inc. Police Station #6 $ 14,211.00 DY/RF 4-0-0 BBC Co., Inc. Police Station #5 $ 24,129.00 DY/RF 4-0-0 JT Callahan Robinson #47 $ 3,828.77 Hold JT Callahan Robinson #48 $ 5,716.66 Hold JT Callahan Robinson #49 $ 5,819.36 Hold JT Callahan Robinson #50 $ 14,759.76 Hold MBC Minutes — October 28, 1997 Page 1 of 4 • A memo to all Town Hall Employees — invitation to volunteer for craft fair • A copy of a memo RE: Basket Ball Program — Field House — (Chairman Liddick informed the committee that the field house was not included in the reimbursements) • A memo to W. Moore from BOS (CC: Municipal Building Committee) RE: appointment • A memo to the M.B. C. from S. Burke RE: CIP Representative • A memo to Dept. Heads from B. Kearney RE: Veteran's Day Holiday — Warrant • A memo to Dept. Heads from R. Boucher RE: FY 1999 Budget • A memo to Dept. Heads from R. Boucher RE: Salary increases West Mansfield Fire Station • A memo to Chief Sliney from M.B.C. RE: HVAC Close-out Police Station Awiect • A memo to R. Boucher from D. Clifford RE: Paving - (there was discussion regarding the amount of the deduction for the paving. The acting Town Manager informed the Committee that the DPW costs would be $30, 000 to reclaim and pave the parking lot. The contract stipulates that the amount is $10,000. The acting Town Manager asked what the plans were for the Central Fire Station project. Member Feeley asked about the $IS, 000 that was spent from project)unds for shelving. The Police Station Project is not complete and we do not know the amount of funds that will be available at the end of the project. There are still items that are outstanding and we need to determine what will happen at Town Hall so that we can determine what the amount will be available. The Central Fire Station should be done in the spring. DPW dug up all the compacted and rolled stone that was installed as the driveway for the sally port. BBC Co., Inc. owns that site —Mr. Boucher informed the Committee that he had received two bids to have the site paved over. Mr. Ralph Penny from Penny Engineering explored the area of contamination at the Police Station site and the scope has changed. It is now estimated to be less than 100 cubic yards of contaminated material. The cost of this work will be $12, 000. DPW is delineating the site. DPW disturbed a section of crushed stone driveway. The consensus of the Committee is that that all work needs to be coordinated through BBC so that this work can be completed. Member Young asked where the money is coming from to pave the lot. Chairman Liddick stated that the direction of the Selectman was to make the station usable — the MBC authorized the contractor to put in a crushed stone drive that would allow access to the sally ports. • A letter to R. Boucher from A. Bacchiocchi RE: Police Station — The committee reviewed this letter and discussed the items listed in this letter) • A memo to the Board of Selectmen from the M.B.C. RE: Central Dispatch • A memo to the M.B.C. from W. Madan RE: Central Dispatch • A fax to the M.B.C. from W. Shuley RE: video tape lines — (Motion To approve RF/WA 3-0-0) • A memo to R. Boucher, W. Madan RE: Contaminated Soils/Paving • A copy of the schedule for Police Station Project AMC Minutes — October 28, 1997 Page 2 of 4 • A fax from G. Brait RE: mistake on check Town Hall Project • A memo to list from J. Liddick RE: Vault HVAC System (The acting Town Manager stated that the air conditioners have never worked. The Committee expressed concern that this is an item that was never brought forth to this committee — The architect will have CAM look into this item) • A memo to list from J. Liddick RE: Variance — handicap ramp • A fax to the M.B.C. from Roger Hoit RE: Acentech Memo (The committee reviewed this item and noted the additional steps that might be taken to reduce the noise level. The chair asked if a sketch could be forwarded for this and Member Feeley asked if we could have Trane approve this modification to the chiller) School Proiects • A letter to R. Ashton from S. Loeper RE: Completion of Landscaping • A memo to the M.B.C. from L. Sciarappa RE: Construction Concerns • A memo to J. Liddick from T. French RE: Parking —East Street (There's a meeting on November 5, 1997 regarding parking on the school sites. Member Young talked about sidewalks, parking lot entrances and exits. Chairman Liddick stated he will try to attend the meeting) • A memo to R. Gurek from J. Liddick RE: Invoices • A memo to the M.B.C. from L. Sciarappa RE: Furnishings • PCO #59 — Kitchen Window • PCO #45R —Dampers • PCO #61 — Breeching • PCO #62 Stage Electrical • PCO #63 — Fire Department Fee Michael Ellsworth from the Mansfield Police Department informed the committee about the bids that were received regarding voice/data. Motion: To award the Voice/Data Contract to Alpha Solutions for the amount of $7,042.97. (Young/Antoine 3-0-0) The acting Town Manager asked about the summary memo outlining the issues that were discussed during the site plan review regarding engineering plans. The architect stated that he is reviewing his files and will forward this information to the committee by October 31'`. POLICE STATION Mr. Shuley gave a report on the status of the project. There was discussion regarding the holding of money for the start — up for the air conditioning units. The HVAC contractor will not be on site when the air conditioner is put into service and this is an assurance that MBC Minutes — October 28, 1997 Page 3 of 4 the contractor will come back if there are any mechanical problems with the units These are refurbished air conditioning units. Member Young asked about the status of the as - built drawings for the building. TOWN HALL/WEST MANSFIELD FIRE STATION PROJECT CLOSE-OUT: The Committee discussed the status of the project meeting with Consigh and counsel regarding the close-out for the projects. Member Young asked Mr. Hoit for back-up for the wall heights and vault masonry. Mr. Hoit stated that the vault masonry is shown on the drawing. There was discussion regarding the hold -opens for the second and third floor doors. The architect was directed to give drawings for this installation for CNM. ROBINSON SCHOOL PROJECT: There was discussion regarding the credit meeting at the site. The committee and the project coordinator was not pleased with the performance of the architect in pursuing these credits that are due to us. Total manpower is low. It was the consensus of the Committee to move forward with the paving modifications at the Kindergarten Building. MOTION: To authorize the paving modifications for the paving at the Kindergarten building. (RF/DY 4-0-0) MOTION: To send a memo to Keyes asking the status of contract with the furniture consultant. (DY/RF 4-0-0) The committee discussed the upcoming meeting with the Board of Selectmen on Thursday October 30th. MOTION: To adjourn (DY/RF 4-0-0) Respectfully submitted, Richard Feeley — Clerk ignature of Chair MBC Minutes — October 28, 1997 Page 4 of 4 // A 4-0-0 Dat6 of Acceptance - Vote