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Home My WebLink AboutMBC 11/04/1997I Y' f MUNICIPAL BUILDING COMMITTEE MINUTES NOVEMBER 4,1997 �" i �'3 MEMBERS PRESENT: Chairman Liddick, Members Antoine, Feeley,' Ivlooxed S Young Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: Walter Parker — Project Coordinator, Robert Mangiaratti — Town Counsel, Ron Ashton — Keyes Associates, Steve MacCaffrie — Administrative Project Manager MINUTES: The following minutes were submitted for review: October 14,1997 Motion: to approve as amended 4-0-1(Moore) DY/RF October 20, 1997 Motion: to approve as amended 4-0-1(Moore) DY/RF October 28, 1997 —HOLD The following invoices were submitted for approval: Vendor Project Amount Vote CAM HVAC Town Hall $ 90.00 Send to S & H Mr. Rooter Police Station $ 337.50 Wait for original JT Callahan Robinson $ 355,297.18 WADY 4-0-0 CHANGE ORDERS: The following change orders were submitted for approval: Vendor Project C/O# Amount Vote JT Callahan Robinson #47 $ 3,828.77 WADY 3-1-0 DY JT Callahan Robinson #48 $ 5,716.66 HOLD JT Callahan Robinson #49 $ 5,819.36 WADY 3-1-0 DY JT Callahan Robinson #50 $ 14,759.76 WA/DY 4-0-0 Chairman Liddick asked the status of the credits and requested that this information will be forthcoming in the immediate future. The committee reviewed the list of credit items and proposed change orders that was compiled as a result of the joint meeting between the architect, contractor and project coordinator. PCO # 62 — Electrical Stage lighting — MOTION: to reject this proposal (DY/RF 4-0-0) MBC Minutes 11-4-97 Page 1 of 4 GENERAL • A memo to R. Boucher from J. Liddick RE: FY98 Salary increases • A memo to W. Madan from J. Liddick RE: proposed agenda 10/30/97 TOWNHALL A letter to J. Liddick from R. Hoit RE: Accentech Report WEST MANSFIELD FIRE STATION • A letter to the M.B.C. from W. Schreiter RE: HVAC issues • A letter to MBC from W. Schreiter RE: door cords • A memo to W. Schreiter from M.B.C. RE: Dates of Availability POLICE STATION • A letter to J. Wallask from J. Liddick RE: Data & Voice Cabling • A letter to R. Hoit from J. Liddick RE: Invoices SCHOOL PROJECTS • A letter to D.L. Maher Co., from L. Azinheira RE: Fracture Trace Study • A memo to list from W. Madan RE: parking on East Street • A copy of the notice of Agency Interpretation RE: Building Codes — School Projects • A letter to J. Liddick from S. Callahan RE: Management Changes • A memo to L. Sciarappa from J. Liddick RE: storage trailer • A letter to J. Liddick from S. MacCaffrie RE: Change Order Proposal # 63 CLERKS REPORTS • Police Station • Robinson School Mr. Robert Mangiaratti, Town Counsel, gave an overview of the Town Hall project closeout. There was a meeting held on the morning of November 4`" with interested Town Officials at Mansfield Town Hall. The acting Town Manager had a meeting with TCI regarding the air conditioning unit in the vault. Mr. Mangiaratti stated that he viewed the roof and observed ponding in various locations. The Chair discussed that the roof plans show sloping towards the scuppers on the flat roof. Chairman Liddick stated that the roof should have been installed with a pitch or sloped insulation. The excess water over flows the area and splashing against the hicks causing infiltration. Mr. Parker suggested that maybe a downspout with gutter should be installed to help eliminate the splashing. A suggestion was made to ask the Firestone representative to state to the concerned parties that the warranty is in place. The committee reviewed the plans and the installation shows that the area should be sloped to MBC Minutes 11-4-97 Page 2 of 4 the scupper. It was the consensus of the committee that resolution of this problem lies with Consigli and their subcontractor. There is a hearing with the Board of Health at 7:45pm on November e. Town Counsel gave an overview of his presentation for the hearing. The architect and sound engineer will be in attendance. Members of the committee were invited to attend. The drainage system problems were reviewed. Mr. Hoit has not provided sufficient information to document the history of the drainage system. Town Counsel asked about the decision to review as -built drawings. A suggestion was made to release some money to Consigli Construction Company. Member Young asked if the change order could be processed. The only real disagreement between Consigli and the Town appears to be the partition height. ROBINSON SCHOOL: The architect reviewed a list of issues: 1. Landscaping — list of plantings and the season to install at the proper time. A concern has been raised regarding the planting of certain species of trees that are seasonally sensitive. Mr. MacCaffrie stated that the red oaks amount to $3,000. Mr. Ashton will verify this amount. Mr. Parker stated that this has been reviewed by the landscape architect and he stated that replacements were not acceptable. Member Young stated that we did not get an updated contract schedule which states the new completion date. There was discussion regarding shrubs with berries on in the courtyard. This type of shrub was not to be specified. MOTION: to not allow any shrubs with berries to be planted in the courtyard (DY/RF 5-0-0) Member Young asked when was the last day of plantings was acceptable. The architect stated that this was the beginning of May. There was discussion concerning the red oaks in the plan. It was the consensus of the committee that the red oaks need to be replaced with an acceptable replacement immediately. 2. Widening the asphalt walk — It was the suggestion to widen the walk towards the building away from the wetlands. MOTION: to have this area paved at time and materials with coordination by our project coordinator to determine construction methods.(DY/RF 5-0-0) 3. Drainage pipe: There was discussion regarding sheet drainage on the north side of the building. The committee discussed modifying the surface drainage to connect the two runs together into an existing system. MOTION: To add additional drainage on the T & M basis in coordination with the additional draining. (DY/RF 5-0-0) 4. Trailers: The trailers have moved off site and some storage space has been allocated in the building. MBC Minutes 114-97 Page 3 of 4 5. Alternate locations for gym storage: relocation of sped reading adjacent to the sped office. 6. The committee reviewed the plumbing plans and the specification of the small toilet fixtures and sinks. The committee requested Keyes to process change of fixtures to normal size. 7. Kindergarten Building — Callahan would like to renovate this area, however it contains the present library that is used daily by the children. Callahan plans to work during the day time hours and they plan to work while the library is being used. The chair stated that abatement work would not be allowed during school hours. 8. Existing Kalwall system — appears to have drainage problem — this area needs additional drainage. 9. Administration Area: the committee reviewed a proposal from Kennebec Millwork for the trim and additional work around the metal doorframe. The price work is $4,625. This was not a detail that was included in the plans. Member Young asked if this work could be verified. The architect stated that a wall type was not identified in the plans. The Chair asked about pricing out the door trim, and glass and infill the wall on a T & M basis. 10. Gym divider: the gym has a power operated roll up divider. The basketball backstops have electrical power to them. The project coordinator needs to review the electric power to the curtain it appears that some wiring may have been missed. 11. Epoxy floor: The manufacturer's representative will come in and review this item. The project coordinator asked what would be done on this item. Mr. MacCaffrie stated that this may need to be patched and have the floor coloring matched. MOTION: To adjourn at 11:15pm. (DY/WA) 4-0-0 Respectfully submitted, Richard Feeley — Clerk ignature of Chair MBC Minutes 114-97 Page 4 of 4 Date of acceptance - Vote