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HomeMy WebLinkAboutMBC 11/25/1997Municipal Building Committee November 25, 1997 ? MINUTES ff�� MEMBERS PRESENT: Chairman Liddick, Members 1' it Yy, Mooreg4d('goung Maureen Doherty — Administrative Secretary GUESTS PRESENT: A. O'Neill — Chief of Police, W. Parker — Project Coordinator, S. MacCaffrie — JT Callahan, J. Sarro — Fire Prevention Officer — MFD, Ron Ashton — Keyes Associates MINUTES: The following minutes were submitted for review: October 28, 1997 — DY/RF 4-0-0 November 4, 1997 — DY/WM 4-0-0 as amended November 13, 1997 — RF/DY 4-0-0 as amended INVOICES: The following invoices were submitted for review: Vendor Project Amount Vote Fasprint M.B.C. printing $ 118.00 DY/RF 4-0-0 W. Parker Robinson $ 2,600.00 DY/RF 4-0-0 Alpha Solutions Robinson $ 75.00 DY/RF 4-0-0 CyberComm Police Station $ 875.00 Hold for backup documentation Change Order # 48 - $5716.00: Chairman Liddick asked how this figure was determined and what the breakdown was for rates and number of fire dampers installed. TCI dealt directly with Zarella on this issue. (HOLD) Change Order #51 — VCT - $2196.66: Mr. Parker reviewed this and recommend that the committee approve this change order. MOTION: To approve Change Order # 51 (RF/DY 4-0-0) CORRESPONDENCE: General • A memo to all depts. from R. Boucher RE: Holiday Schedule and Payroll Budget FY99 • A memo to all depts. from R. Boucher RE: 1997 Annual Town Report • A memo to all depts. From B. Kearney RE: Bills payables — Holiday Schedule Town Hall • A letter to R. Hoit from J. Liddick RE: Final Change Order Police Station • A letter to R. Hoit from J. Liddick RE: Testing of A/C unit at the Police Station ( • A memo to W. Madan from J. Liddick RE: Paving/Striping — Police Station Site Municipal Building Committee Minutes 11-25-97 Page 1 of 5 • A memo to W. Madan from J. Liddick RE: Paving —sidewalks School — Noiects • A copy of a letter to the Civil Court — Bristol Country RE: Jordan/Jackson • A letter to M. Volterra from Gale Assoc. RE: Jordan/Jackson Roof • A copy of the report regarding the epoxy floor in the kitchen • A memo to S. MacCaffrie from W. Parker RE: Owner Occupancy Procedures • A memo to W. Parker from S. MacCaffrie RE: Response to procedure memo • A memo to the M.B.C. from S. MacCaffrie RE: request to reduce retainage • A RFI from J. T. Callahan RE: door 4061 • A memo to S. MacCaffrie from J. Liddick RE: C/O # 48 • PCO # 67 — Changes to Carpet: Credit $434.00 — The architect will review and make recommendation • PCO #68 — Credit for Door 137-1— The architect will review and make recommendation • PCO # 76 — Credit — 408/411 —Kindergarten rooms: Credit - $6062.38 — The architect will review and recommend. • PCO # 77 — Prep kitchen floor — Credit - The architect will review and make recommendation • PCO # 44 — hardware The architect will review and make recommendation • PCO # 80 - SideWalk Credit — There was discussion regarding the number of hours that were included in this proposal. This has to be reviewed by the architect. Mr. Parker stated that he doesn't like the price that has been submitted by the contractor. The architect will review and make recommendation • PCO # 92 — Roof The architect will review and make recommendation • PCO # 10 1 — Relocation of items - The architect will review and make recommendation • PCO # 102 — Contaminated Soils — Mr. Parker stated that he is trying to obtain copies of the manifest logs concerning this work. This work was the result of a pre existing condition. The architect will review and make recommendation • PCO # 103 —Box pipes - The architect will review and make recommendation • PCO # 104 — Ceilings —drywall soffits was added to conceal the low hanging pipes. The architect will review and make recommendation • A copy of a letter RE: Drywall Change # 9 — Dormon Construction Co. • A copy of work authorization for drain line in Courtyard • A copy of invoice RE: Oil Tank Backfill • A copy of PCO # 79 — Chair ramp stair — (WBP does not recommend) The architect will review and make recommendation • A copy of back up material for PCO #'s 70,79, 93-100 - The architect will review and make recommendation Clerk `s Reports • Robinson School • Police Station Municipal Building Committee Minutes 11-25-97 Page 2 of 5 POLICE STATION PROJECT: Mr. Hoit discussed the vestibule doors at the entrances at the Police Station. A proposal was presented to the committee regarding the replacement of the plexi -glass with tempered glass as well as replacing all damaged hardware. The Chief asked if this material was strong enough to withstand physical abuse and agreed it was appropriate The price quoted was $2,185.00. MOTION: To approve the vestibule door improvements for $2,185.00 (RF/DY 4-0-0) There was also discussion regarding the installation of a sink and cabinet for $680.00 in the photo lab. The members of the committee questioned if this amount was all-inclusive. W. Hoit stated that this price included the sink and plumbing. MOTION: To approve the installation of the sink and cabinet for $680.00(DY/RF 4-0-0) There was a request to update the railings for $2100.00 to meet with ADA code requirements. MOTION: To approve the installation of railings $2100.00 (RF/DY 4-0-0) There was some additional ceiling work done which amounted to $1275.00, however, there are credits that are due because of other changes in the ceiling. MOTION: To approve the ceiling work for $1275.00(RF/DY 4-0-0) NOTE: The above mentioned motions did not include the GC's cost and overhead. There was discussion regarding the completion date for the station. Completion is expected to be around December 15a'. Several other items were discussed. Member Young asked about the exit door near the side stairs. He stated that the door was not weather tight. Mr. Hoit stated that there was discussion regarding the requirements of a rated door on the radio room. There was discussion concerning the Halon supression system in the communications room and the need to have a solid door. Chairman Liddick asked about the ceiling penetrations and rating in the sally port. Member Young asked what the criteria was to determine how the cracks in the floor were sealed. He also asked about the control system on the sally port doors. The Chief will need to determine where he wants to locate his portable radio chargers. The layout of the dispatch room was discussed with the Chief. Chief O'Neill asked Lt. Sarro if there were any issues with the Fire Department concerning the Police Station project. Lt. Sarro stated that he will be on site next week to review the Halon System in the radio room and he was unaware of any other issues. TOWN HALL: The Committee discussed the closeout figures for Town Hall. Member Young relayed a conversation with Anthony Consigh regarding the final work at the Town Hall and West Mansfield Fire Station. Municipal Building Committee Minutes I1-25-97 Page 3 of 5 Change Order #10 —Item #1: Proposed C/O #11 —Interior Partition Height $4,293.00 The committee discussed the need to have a protection clause on the final change order to protect the Town from future claims. Town Counsel will be contacted to draft the proper wording. Lt. Sarro gave an overview of issues that were listed in his letter of August 15, 1997. Only three minor issues remain. The committee reviewed a letter from TCI regarding the relocation of the pumps in the vault. It was the opinion of the Architect that TCI was responsible for this work. ROBINSON SCHOOL: Mr. Parker gave an overview of the progress of the Robinson School. Punch List work is being completed on a daily basis. Work is nearing the 90% completion stage. The elevator addition is progressing. Mr. MacCaffrie discussed concerns with the contract with Keystone Elevator Company. The courtyard trees have been planted today. All fruit bearing trees have been deleted from the project. The contractor is doing work in the ceiling above the library. Member Young asked about the concerns with moving the library. Mr. Parker stated that there was not sufficient maintenance staff to relocate the library. Mr. MacCaffrie stated that he was not willing to volunteer to move the library. The library had to be closed for several days. The new library area should be completed by February. It is in the area "B". There was discussion regarding some changes on interior walls. A request was made to document all changes. Mr. Parker stated that these changes were from the direction of the superintendent of schools. This work has been coordinated with the architect. Chairman Liddick asked about the job schedule. Mr. MacCaffrie stated that he expected to be completed by February I". Member Feeley asked about retaining money for the air conditioner testing. Member Feeley asked about the temporary breaching and when this would be addressed. There was discussion regarding the ventilation system in the old gym corridor. Mr. Parker stated that the school department wanted to change the "mini" toilets to standard sized fixtures. One of the toilets in area D will be changed to a unisex/handicap Toilet. There was discussion regarding the cleaning of the kitchen floor. The manufacturer was on site to review the floor. An additional coat of satin finish will be added to the floor that will reduce the finish. There was discussion regarding the furnishings for the building. It was the consensus of the Committee that the furniture consultant needs to get direction from the School Municipal Building Committee Minutes 11-25-97 Page 4 of 5 Department. There will be changes due to redistricting concerning the number and types of classrooms. The Chair stated that this work must be completed so that the school is furnished by September 1998. Mr. Parker requested that a letter be sent to the School Department regarding clarification on the furnishings. We need to know what the schedule is so that we can direct the consultant to move forward in the proper time. We need to know this information prior to Christmas vacation. All the order and furniture information must be confirmed prior to bid. Invite them to the first available meeting. There was discussion regarding a credit for moving the loam to QMS. Mr. Parker will ask for the loam to be replenished to the site. Chairman Liddick asked that Keyes write a letter asking for the loam to be replenished. The committee discussed the need to have fencing along the parking lot side of the ball field. Member Feeley asked why we paid for materials to be removed when we had to have additional fill brought back to site. There was discussion concerning the response of the architect regarding change orders. OMS/HIGH SCHOOL: The Chairman relayed a conversation he had with Mr. Dan Freeman regarding the progress of the school projects. There was a need to go through a program review procedure so that there is minimum costs. This program review procedure needs to be reviewed with the superintendent. The Municipal Building Committee received a memo regarding the appointment of a representative to the Capital Improvements Committee. MOTION: To appoint William Moore as a representative to CII' (RF/DY 4-0-0) MOTION: To adjourn at 11:15pm(RF/DY 4-0-0) Respectfully submitted, Richard Feeley, Clerk Signature of Chair Municipal Building Committee Minutes 11-25-97 Page 5 of 5 Date of Acceptance