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HomeMy WebLinkAboutMBC 12/02/199711 ; Municipal Building Committee J (f MINUTES December 2, 1997 MEMBERS PRESENT: Chairman Liddick, Members Feeley, Moore and Young Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: John D' Agostino — Town Manager, Chief Arthur O'Neill — Police Department, Chief Edward Sliney — Fire Department, Walter Parker — Project Coordinator — Robinson School, William Madan — Chairman - Board of Selectman INVOICES: The following invoices have been submitted for approval: JT Callahan — Requisition # 15 — Robinson School $ 297,157.88 No action was taken on this requisition because additional information was needed from the architect. General • A copy of the financial statements for Municipal Building Committee budget, - Municipal and School projects for the month of November. • A memo to all depts. From R. Boucher RE: Change of Payroll Information Police Station • A letter to the M.B.C. from BBC Co., Inc. RE; Police Station Completion date • A copy of a quote form from Cyber Comm for Police Station Communications • A copy of a memo to E. Sliney from A. O'Neill RE: dispatch area Fire Station • A memo to the Municipal Building Committee from E. Sliney RE: Punch List items ('The committee discussed this memo these items will be added to final list) Town Hall • A memo to the M.B.C. from R. Mangiaratti RE: close-out clause for final change order School Proiects • A copy of a memo from J. Sarro to D. Freeman RE: QMS — Sprinklers • A letter to the M.B.C. from S. MacCaffrie RE: Substantial Completion —Robinson • A letter to the M.B.C. from S. MacCaffrie RE: Ball Field Berm • A letter to the M.B.C. from S. MacCaffrie RE: Finish Paving MBC Minutes 12-2-97 Page 1 of 4 • A letter to the M.B.C. from S. MacCaffrie RE: Electrician's Response to Kitchen Consultant's punch list • PCO # 71 — Heat tracer/circulation pump $4,219.07 (Member Feeley asked if there was any way that a hot water heater could be installed in this side of the building) • PCO #90 — Gym divider - $1,926.73 Police Station Project: Chief Sliney and Chief O'Neill were present to discuss the quote proposal from Cyber Comm. for communications work at the Police Station. Chief O'Neill gave an overview of the dispatch area for the Police Station. The Police station console needs to be activated prior to the deactivation of the console that is located at the Central Fire Station. The Chief stated that he spoke to E911 for a conversion date of January 5th or 6th. Members Young and Feeley stated that their recommendation would be to schedule this after January 15th. Chief O'Neill commented on the relocation of the console at the Central Fire Station. There was discussion regarding the costs of the transportation of the console at the Central Fire Station. The MBC asked where the costs of the Central Fire Station would be coming from. Member Feeley stated that over $6,000 in change orders were a result of a lack of input during programming concerning the second console. The committee asked about the need for two consoles. Chairman Liddick stated that the missing link was what was needed to run central dispatch. He stated that the MBC fulfilled the requirements to have the building ready for both consoles. Member Young stated that moving costs should be covered by the individual department budgets not project budgets. Chief O'Neill stated that he has only paid for the move and not any hook-up costs. Member Young asked Chairman Madan what should we do with these costs and if we should take the costs from the Central Fire Station Project. Chairman Madan stated that he would like to have the project completely finished. Chief Sliney will be contacting Cyber Comm. regarding the prices that were submitted. The Chief s will review their budgets and respond back to the Committee. Member Feeley stated that he relayed comments from MEMA director Bob Button regarding the allocation of space in the new station. Mr. Button has stated to Member Feeley that he is pleased with his new space and his communications. Member Feeley gave an overview of the Police Station Project. There was discussion regarding the extension letter. Member Young stated that he would like to schedule the moving date to be January 24th or after. The committee would like to insure that this project is totally completed prior to move -in. There was discussion regarding the installation of the sink in the photo lab. Member Feeley stated that we need to have a specifications developed for the sink and plumbing. Chief O'Neill stated that the hood and the sink must be located in the same room. Member Feeley will verify this with the project representative and the contractor. Chairman Liddick asked if all the hardware and equipment was on site. Member Feeley MBC Minutes 12-2-97 Page 2 of 4 stated that the cell doors are not on site as of this date. Member Feeley stated that there are a number of outstanding issues. Chairman Liddick asked Member Feeley to have a complete inventory of the items that are not on site. Chairman Madan asked about the paving costs. The draft memo was revised and forwarded to the Town Manager. The Municipal Building Committee has $10,000 in the project budget for paving and line stripping. The bills forwarded from DPW exceeded this amount. The Committee will ask for direction from the Town Manager. Mansfield Resident Carl Klemmey asked about the installation of fire doors through out the station. Member Feeley will research this item at the next job site meeting. The Committee reviewed the request for an extension from BBC. Member Feeley will speak with the architect at the job meeting and ask that BBC is official notified that they have passed the contract date. FUZE STATION: Member Young reviewed the memo from Chief Sliney regarding the punch list items at the West Mansfield Fire Station. The following are the remaining punch list items: A/C training, Overhead door coils, landscape and lawn installations. Warranty: pavement settlement and crack in tile in public bathroom. TOWN HALL: The Town Manager reviewed the progress of the closeout of the project with the Committee. ROBINSON SCHOOL PROJECT: Chairman Liddick reviewed the procedure for submitting of change orders. The Committee discussed their displeasure with Keyes. MOTION: To send a letter to Keyes regarding the change order procedure. (DY/RF 4-0-0) Representatives from Keyes will be scheduled on the December 9U' agenda to discuss procedures and future school projects. The committee reviewed the Certificate of Substantial Completion for Area "A" MOTION: To approve Certificate of Substantial Completion for Area's A and C & D) (DY/RF 4-0-0) The Committee reviewed the proposed budget for the Municipal Building Committee office for FYI 999. MBC Minutes 12-2-97 Page 3 of 4 MOTION: To approve the Municipal Building Committee FY 1999 —Budget (DY/RF 4-0-0) Member Young gave a status report on the fracture trace study for the Jordan/Jackson Well Progress. MOTION: To adjourned at 10:45pm (RF/DY 4-0-0) Respectfully submitted: Richard Feeley Signature of Chair MBC Minutes 12-2-97 Page 4 of 4 97 -a -o Date of Acceptance - Vote