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HomeMy WebLinkAboutMBC 12/16/1997Municipal Building Committee December 16, 1997 Minutes MEMBERS PRESENT: Chairman Liddick, Members Feef'e% Moore anA�YQg Maureen R. Doherty — Administrative Secretary MINUTES: The following minutes have been submitted for review: November 25, 1997 — As amended RF/DY 4-0-0 December 2, 1997 — As amended RF/DY 4-0-0 The following invoices have been submitted for approval: Vendor I Project Amount Vote Keyes Associates I Robinson $12,948.50 hold CORRESPONDENCE: General • A Christmas Card and invitation from Strekalovsky and Hoit • A memo to all departments from B. Kearney — Holiday Warrant • Budget Report from Town Accountant — November • A copy of a memo from J. D' Agostino RE: creation of a finance team • A memo to the Municipal Building Committee from E. Ouellette: RE: Budget Review meetings • A memo to J. Liddick from M. Doherty: Request for vacation —(approved by Chair) Police Station • A copy of a memo to J. D'Agostino from D. Clifford RE: Paving at the Police Station Town Hall and West Mansfield Fire Station Municipal Building Committee Minutes 12-16-98 Page 1 of 4 • A letter to D. Young from A. Consigli RE: Final Change Order and Punch List A letter to the Municipal Building Committee from B. Schreiter RE: RFI —Sewer Ejector information • Two letters to D. Young from A. Consigh RE: Confirmation of Telephone conversation Robinson School Proiect • A letter to Keystone Elevator from JTC — RE: reinstatement of contract (Revised shop drawings have not been submitted to Keyes. The Chair asked if any of the elevator materials were on site) • A memo from JTC RE: Keystone Elevator • A memo from JTC RE: scope of bathroom work (the architect will submit the directive from the architect this week) • A letter to I Liddick from L. Sciarappa RE: safety issues • A letter to S. MacCaffrie from I Liddick RE: safety issues (there was discussion regarding working on the site when the children are on site. This work was not scheduled through the project coordinator. There is minimal work remaining on the site) • A letter to Keyes Associates from JTC RE: sub bid painter. (the architect will notify JTC that this work is owned the sub -contractor) • PCO # 105 —Flex Connectors —(the committee feels that this is a maintenance item and should be covered under this budget — the Chair stated that replacing existing connections should be covered by maintenance — TCI will review this and render an opinion regarding this item) • PCO #106 —Bathroom work —the architect will review this item and respond back to the committee Oualters Middle School and Mansfield High School • Reactivation Schedule—Revised 12/11/97 • A letter to J. Liddick from D. Freeman RE: summary of fees associated with the enactment of the 6u' edition. — (The committee reviewed that the costs that were submitted. The Chair will speak with the project architect. Member Young noted that geotech items were not included- The chair and Member Young asked that the reactivation schedule be modified to include dates) Municipal Building Committee Minutes 12-16-98 Page 2 of 4 • A letter to J. Liddick from D. Freeman RE: program changes Clerks Reports • Police Station Project ROBINSON SCHOOL: Mr. Parker gave an overview of the project. There is still work taking place in the library while it is in use. The contractor is using the new administration area as their office and lunch area. There was discussion regarding the issuance of construction change orders The ceiling in the nurse's area needs to be replaced. The committee discussed the credits. Mr. Parker reviewed these items and there are some items that are not acceptable. The chair asked if any one has communicated with the contractor regarding the amounts on the credits. The chair reviewed the credit list that the project coordinator compiled. This issue has been outstanding for months. The committee member Young told the architect that no requisitions would be approved for payment until the credit issue was resolved. There was discussion regarding some areas that need to be abated. The architect stated that Lt. Sarro designated areas to be marked as fire lanes. Mr. Parker will speak with the Fire Department to clarify the areas. Mr. Parker stated that the wall in the gym was not acceptable POLICE STATION PROJECT: Member Feeley reviewed the Masonry Contract/Time Extension Timeline for the Police Station project. The committee discussed the delay claim. The contractors will be invited to the December 300' meeting with the architect at the next MBC meeting. The men's detention area was completed. Ceilings and floors are being installed. Mr. Robert Button requested to be put on the next agenda to discuss the needs ofMEMA regarding Cable. The Chair asked that Mr. Button be instructed to send in his information in writing prior to being put on the Municipal Building Committee agenda. Municipal Building Committee Minutes 12-16-98 Page 3 of 4 OMS/Hi%h School The committee reviewed the program changes for QMS and MHS. The Chairman will speak with Mr. Freeman regarding these issues. A meeting at the site will be scheduled in the near future. TOWN HALL/WEST MANSFIELD FIRE STATION — PROJECT CLOSE-OUT The Committee reviewed the closeout procedures for Town Hall/West Mansfield Fire Station Project. The following checks will be issued when all the paper work has been processed and the work has been completed. Member Young will draft a memo to Consigli. $50,000 is the total settlement price. 1. $ 5,005 — WMF — 100% 2. $29,000 —Punch List — Town Hall 3. $11,702 — C/O #9 — Town Hall $ $ 4,293 —C/O #10 - Town Hall MOTION: To adjourn at 10:20PM Respectfully submitted, Richard Feeley — Clerk ignature of Chair Municipal Building Committee Minutes 12-16-98 Page 4 of 4 Date of Acceptance - Vote