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Home My WebLink AboutMBC 01/06/1998MUNICIPAL BUILDING COMMITTEE JANUARY 6,1998 MINUTES MEMBERS PRESENT: Chairman Liddick, Members Feeley Uddtck; ly�o% and Young Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: Robert Button — Director, MEMA, Roger Hoit - Strekalovsky and Hoit, Ron Ashton - Keyes Associates, John D' Agostino — Town Manager, Arthur O'Neill — Chief of Police, Chief Sliney — Fire Department, Walter Parker — Director of Buildings and Grounds INVOICES AND CHANGE ORDERS: The following invoices and change orders were submitted for approval: INVOICES: VENDOR AMOUNT PROJECT AMOUNT VOTE FG Sullivan 53 Jordan/Jackson $ 1,680.00 RF/DY 4-0-0 JT Callahan 55 credit Robinson School $257,825.21 DY/WM 2-1-0 WB Mason DY/RF 4-0-0 Office Supplies $ 238.44 DY/RF 4-0-0 Strekalovsky and Hoit Town Hall $ 570.00 Hold — not complete Strekalovsky and Hoit Police Station $ 7,908.75 DF/RF 4-0-0 Strekalovsky and Hoit Police Station $ 10,500.00 RF/DY 4-0-0 Strekalovsky and Hoit Police Station $ 4,531.25 RF/DY 4-0-0 Keyes Associates Robinson School $ 12,948.50 Hold CyberComm Police Station $ 875.00 (Send to CyberComm — need back-up on how charges were determined CHANGE ORDERS: - ROBINSON SCHOOL PROJECTS CHANGEORDER# AMOUNT VOTE 52 2586.60 DY/RF 4-0-0 53 270.19 DY/RF 4-0-0 54 277.51 RF/DY 4-0-0 55 credit 434.00 DY/RF 4-0-0 56 4219.07 DY/RF 4-0-0 57 2024.78 RF/DY 4-0-0 58 credit (1557.61) DY/RF 4-0-0 59 2975.40 DY/WM 4-0-0 60 5999.80 RF/DY 3-1-0 (DY) 61 2268.00 DY/RF 3-1-0 (JL) 62 1926.73 DY/WM 2-1-0 (JL) 63 600.00 DY/WM 3-0-0 64 2710.80 DY/WM 3-0-0 65 3600.00 DY/WM 3-0-0 66 176.90 DY/WM 3-0-0 67 126.36 DY/WM 3-0-0 Municipal Building Committee Minutes 1-6-97 Page 1 of 5 68 1882.76 DY/WM 3-0-0 69 2747.72 DY/WM 2-1-0 (DY) 70 1664.64 DY/WM 2-1-0 71 350.01 DY/WM 3-0-0 CORRESPONDENCE: General • A memo to all department heads from B. Kearney RE: January 201h warrant. • A memo to J. D' Agostino from J. Liddick RE: Storage Town Hall • A copy of a letter of transmittal RE: spare parts —Fire Alarm System • A letter to the Municipal Building Committee from D. Clifford RE: Town Hall Robinson School • A revised (12/30/97) Change Order Summary • A letter to J. Liddick from S. MacCaffrie RE: Project Close-out —Storage (forward to W.Parker) • A fax copy of PCO #110 —Soffit and chases and PCO #111 —New Library Door • A memo to J. Liddick from S. MacCaffrie RE: use of existing library • A copy of a memo to R. Ashton from S. MacCaffrie RE: VCT exclusion A memo to J. Liddick from S. MacCaffrie RE: Existing Library space • A memo to J. Liddick from S. MacCaffrie RE: School Security • A package of information from S. MacCaffrie RE: Library CLERK'S REPORT: • Police Station Municipal Building Committee Minutes 1-6-97 Page 2 of 5 POLICE STATION: Mr. Roger Hoit gave an overview of the situation regarding the code requirements with the toilets in the cell area and the handicap bathrooms. Chairman Liddick stated that Chief O'Neill was trying to obtain a sink that complied with penal standards. Mr. D' Agostino reviewed the situation of the wiring at the Police Station for the MEMA area. Mr. Bob Button discussed the type of cable that is required. He stated that he is able to connect the wire to the equipment. Mr. Button needs to have the cable TV wire run into the office also. Mr. Button will forward the specifications for the wiring to the Committee. Mr. Button stated that the generator was purchased with Federal Funds. The Chairman sent a letter to the Town Manager regarding the relocation of the generator. The generator is now available to be moved. The Chairman informed the architect that there were two outstanding issues that need to be responded to prior to the end of business this week. They are the time extension and the rated door issue. Member Feeley gave an update of the project. There were several issues to be completed. Work on the card access system is in progress. Chief O'Neill stated that there was a problem with blind spots with the camera system in the cell area. There was discussion regarding the height problem in the cell area with the sprinkler system. Chief O'Neill raised concerns with the end of the bunk. The Chief stated that he thought that this area has the potential for series injury. Epoxy floors will be installed within the next week. The Committee informed the architect that they were dissatisfied with the floor finish. Member Feeley informed the architect that there were problems with the heat unit in the sally port. The heat unit that is located in the area now has an open flame. Although this is not a code issue it causes problems because of the open flame. Ambulances would not be allowed to access this area because they carry oxygen. Member Feeley asked about the number of change order items that were outstanding. There was discussion regarding the installation of the sink in the photo room. Chairman Liddick stated he would contact the building inspector regarding this issue. The Chief discussed the sewage smell in the basement. It would be labor intensive to jack hammer out the floor. Members Young asked if we could install an epoxy finish over this area to seal this area to help alleviate the smell. Members Feeley and Young visited the site and did not detect any oder Member Feeley reviewed the costs from CyberComm to activate and relocate the communications. Chief Sliney stated that the CyberComm was not able willing to reduce the quoted price for the consoles. The committee reviewed the move in date for the station. The station should be ready for occupancy for February 2na Municipal Building Committee Minutes 1-6-97 Page 3 of 5 TOWN HALL/WEST MANSFIELD FIRE STATION: Mr. Hoit stated that all manuals have been forwarded to the committee. Member Feeley asked about the air conditioner. The two outstanding issues on the electrical permit are the grounding of the fence and the installation of light guards at the flagpole. ROBINSON SCHOOL PROJECT The committee asked the GC when he planned to be completed with the project. He stated that he was anticipating being complete by the end of January with the exception of the elevator. There was discussion regarding the installation of fencing in the ballfield area. Mr. MacCaffrie stated that there's some minor landscape work to be completed in the spring. The committee reviewed the need to renovate the space that is being temporarily occupied by the library. The new library will not be available until after the rugs are installed. The new library cannot be used until after an occupancy permit for this area. There was also review of the scope of work that is required in the area that is now occupied by the library. The GC stated that timing is critical so that he can have the room available while the trades are still on site. The GC stated that he needs the library to be moved out by January 9n'. The Chair asked the GC if there are any open issues that are needed to be resolved so that the job can be completed. There was also discussion regarding the credits. All the items are being reviewed with Mr. Parker on a per item basis. This information has not been submitted to the contractor for his review. The architect stated that he would send this information to the architect to the contractor by the January 9th. The chair expressed his displeasure with the length of time it has taken to resolve this issue. The chair stated that he would hold the invoice until this item is resolved. The GC asked if he could have at least a week and a half to review this proposed credits. The Chair asked about the acceptance of the landscape. The architect stated that the landscape architect will put this is writing. The status of the epoxy floor was also discussed. There needs to be a three or four day stretch of time to complete this. The GC relayed information to the committee regarding the ventilation of corridor. Mr. Parker asked about the installation of double hung windows. Chairman Liddick asked if the window shades would not be sufficient. Municipal Building Cornrninee Minutes 1-6-97 Page 4 of 5 Mr. Parker commented on the letter outlining intercom concerns. The Chair requested that prices be obtained for this request. PCO #114 — VCT: There was discussion regarding the removal of flooring materials in kindergarten area. This issue was raised in Meeting #9 and the contractor was directed to remove the carpet. The architect will issue a decision. Mr. Parker stated that there was a broken water pipe, which caused some extensive damage. According to the GC it appears that this is due to a faulty coil rather than a frozen pipe. TCI is recommending that the coil be replaced. This is a warranty item. There was discussion regarding adding glycol to the system. Mr. Parker asked about putting oil in the tank. There was discussion regarding the installation of the gas line. The architect stated that there was an issue regarding the insulation of VCT. When the carpet was removed some adhesive was not removed. The Chair asked if Mr. Vogel could render an opinion. There was discussion regarding the ADA hardware issue. This item will be tabled until the next meeting. MOTION: To adjourn at 11: 15(Moore/Feeley) Respectfully submitted, Richard Feeley — Clerk f ignature of Chair Municipal Building Committee Minutes 1-6-97 Page 5 of 5 Date of Acceptance - Vote