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HomeMy WebLinkAboutMBC 01/20/1998-�1 Municipal Building Committee January 20,1998' MINUTES MEMBERS PRESENT: Chairman Liddick, Members Feeley, Moore an8$pp vi V L �. I Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: Chief Arthur O'Neill, Roger Hoit — Strekalovsky and Hoit, Michael and Gary Bruit — BBC Co., Inc., Walter Parker — Director of Buildings and Grounds, Ron Ashton — Keyes Associates. MINUTES: The Minutes of December 30, 1997 were submitted for review. MOTION: To approve as written VAM 4-0-0 INVOICES: The following invoices were submitted for approval. Vendor Project Amount Vote C berComm Police $ 875.00 RF/DY 3-1-0 Keyes Robinson $ 12,948.50 WtVV" 4-0-0 Keyes Robinson $ 3,407.50 Hold BBC Police $118,569.50 Hold Strekalovsky and Hoit Police $ 1,923.75 Hold Strekalovsky and Heir Police $ 3,531.25 Hold CORRESPONDENCE: GENERAL A memo to all Boards, Committees from J. D'Agostino — RE: Annual Town Meeting Warrant • A memo to all employees from R. Boucher RE: Computer Training POLICE STATION • A letter to D. Clifford from R. Penney (CC: Municipal Building Committee) RE: contaminated soil • A memo to J. Larch from J. D'Agostino (CC: Municipal Building Committee) RE: Electric Usage • A memo to Municipal Building Committee from J. D'Agostino RE: Penney Engineering Charges • A memo to H. Wensley from R. Hoit RE: Police Station Construction Concerns • A letter to BBC from R. Hoit RE: Completion date • A letter to BBC from R. Hoit RE: Epoxy Floor installation A letter to R. Hoit from BBC RE: Delay — completion date TOWN HALL • A letter from D. Clifford to J. Liddick RE: Town Hall Heat Municipal Building Committee Minutes 1-20-98 Page 1 of 5 • Copies of transmittals for as built drawings — Town Hall, W. Mansfield Fire. Electrical As-builts, Fire Alarm Addresses and locations and Fire Alarm location Devices - Town Hall (Forward to Strekalovsky and Hoit review and accept as accurate as huilt information or reject— noting deficiencies and proper actions to he taken. Preliminary review by town DPW stated that these are deficient C: J D'Agostino — D. Clifford, R. Mangiaratti, ) • Letters to the Municipal Building Committee from A. Consigh RE: Final Payment ROBINSON SCHOOL • A letter to the Municipal Building Committee from S. MacCaffrie RE: Existing Library Space • A letter to the Municipal Building Committee from S. MacCaffrie RE: Requisition Requirements • A letter to the Municipal Building Committee from S. MacCaffrie RE: Robinson Elementary School • A letter to Keyes Associates from S. MacCaffrie RE: ADA Change #39 • A memo to Keyes Associates from S. MacCaffrie RE: Floor Change Order #77 • A letter to Keyes Associates from S. MacCaffrie RE: VCT Floor installation • A letter to Keyes Associates from S. MacCaffrie RE: Chalk Board #113 • A fax to the Municipal Building Committee from S. MacCaffrie RE: Soffits and chases • A memo to W. Parker from R. Gurek RE: Kitchen Renovations • A letter to the Municipal Building Committee from S. MacCaff ie RE:Oct 28" meeting • A letter to Keyes Associates from S. MacCaffrie RE: Elevator Pit • A letter to Keyes Associates from S. MacCaffrie RE Existing Library • A letter to Keyes Associates from S. MacCaffrie RE As built drawings • A copy of the project schedule • A memo to S. MacCaffrie from W. Parker RE: Robinson Library • A letter to Keyes Associates from S. MacCaffrie RE Fencing Credit Request • A letter to Keyes Associates from S. MacCaffrie RE Finish Schedule Credits • A letter to Keyes Associates from S. MacCaffhe RE Stone Top Credit • A letter to Keyes Associates from S. MacCaffrie RE Site lighting Credit • A letter to Keyes Associates from S. MacCaffrie RE Oil Tank Fill • A letter to Buildings and grounds from S. MacCaf is RE response to memo of 1/12/98 • A letter to Keyes Associates from S. MacCaffrie RE Credit 410/412 Municipal Building Committee Minutes 1-20-98 Page 2 of 5 • A copy of PCO #117 — Waterproof pit • A letter to Keyes Associates from S. MacCaffrie RE Finish Schedule Credit • A letter to Keyes Associates from S. MacCaffrie RE Entry Credits • A letter to Keyes Associates from S. MacCaffrie RE Credits 408/411 • A letter to MBC from S. MacCaffrie RE Clean A Section • A letter to MBC from S. MacCaffrie RE Change Order Issues • A letter to MBC from S. MacCaffrie RE Dead Bolts & Closers JORDAN/JACKSON • A Letter to J. Liddick from M. Volterra RE: Request for information • A transmittal including two copies of the Clive Hare Report Clerks Reports: • Police Station Project POLICE STATION PROJECT REPORT Chahman Liddick asked the contractors how they were proceeding with the schedule for completion. Mr. Michael Brait gave an overview of the outstanding items and punch list items. Member Feeley asked about the status of the epoxy floor. Mr. Gary Brait stated that the problems with the epoxy floor were minor problems that could be repaired within one to two days. Mr. Hoit notified the contractor of his dissatisfaction with the floor. The imperfections in the base would be corrected and a new finish coat would be added. The contractor has scheduled this repair work to take place Monday, January 26th. According to the contractor this will not hold up substantial completion or an occupancy permit. The contractors have scheduled the final inspections to take place at the end of this week. Mr. Michael Brait relayed the concerns of the Fire Prevention officer to Mr. Hoit. The contractor will request a formal punch fist from the architect. Member Young asked about the welding work that was required in the cell area. Chairman Liddick asked about if the plans and specs were submitted to the State Department of Public Health. Member Feeley asked if there were any outstanding issues and instructed the architect to contact Mr. Wensley at the Department of Public Health. The members asked about other issues that were not completed. Due to budget constraints the sink in the photo room and the heat system in sally port are no longer issues. The committee reviewed the change orders. Change Order No. 7 - $ 33,624 - There was discussion regarding Item #1 — the item that was bid was $4500. Item # 8 was also reviewed —this was originally scheduled to be a drywall ceiling. —Michael Bruit reviewed each ofthe rooms that were mentioned in this item. Change Order No. 8 - $ 3,375 - Member Feeley stated that he feels that the floor we are receiving is of lesser value but we are being charged more money. Mr. Holt did not feel that the credit that was given for item #1 was too low. There was discussion regarding the time extension requested in Change Order #8. Municipal Building Committee Minutes 1-20-98 Page 3 of 5 The following items were reviewed for Change Order # 9 1. Install steel frame bumper guards down spouts in the impound area the $617. 2. Electrical Service for Alternate No # 5 — putting back in the work for photo room $2805. 3. Cut and patch 10 control joints at existing steel columns $1,087.60 4. Add epoxy flooring in the cell areas $4,196.30 (There was discussion regarding the installation of epoxy flooring in the cell floors. — Mr. Hoit stated that it was their intent that the epoxy floor was to be continued in the cell area. Mr. Gary Bruit stated that this was not new information.) 5. Additional signage $167.76 6. Additional stainless steel bench work $1570.00 7. Supply 13 exterior fixtures — (Per Rich Feeley) $710.00 8. Put the mop sink in the impound area —$3500 — (not considered an option at this time) 9. Stairway treads — not an option at this time. 10. Counter in photo lab - $550.00 11. Heater in Sally Port — not an option at this time. 12. Ceiling in the back stairwell — needs to be fire rated. (required by Building Department) Mr. Heir stated that the request to extend the completion date to January 23`a was reasonable but the request for additional compensation for the extension was not recommended. Chairman Liddick mentioned that there might be items that cannot be approved because the proper protocol was not followed. Chairman Liddick stated that Mr. Hoit and Mr. Shuley have put the committee in a bad situation. Mr. Gary Brait stated that the epoxy floor is the only item that was in dispute, however, all the other items have been run through the architect. The committee reviewed the following priority items —1.) Leaking roof in the back stairway 2.) Damper in communication room is a problem and needs to be reviewed. This has been an open issue for several days. There was discussion regarding the electrical charges. BBC cost of running the radio systems have averaged $515 per month and that any bill that is over this amount would be borne by BBC as electricity used by the contractor to build the building. For the Record: Mr. Gary Brait stated that the they were given a contract on April 24w and the contract for the Masonry was issued on July 2"a and stated that if this delay had not taken place the original completion date would have been met. ROBINSON SCHOOL: Chairman Liddick stated that there are two remaining issues — project schedule and cooperation in the work place. The architect stated that there was a problem with water in the pit for the elevator. There was no waterproofing in this area because there were not any leaks in this vicinity. This area was fine until there was snow. It appears to be a problem because of the frozen ground. Tlus area was pumped out this morning and within several hours more water had penetrated this area. Several options were discussed to help eliminate this problem. The architect needs to make a recommendation on this item. The shop drawing for the elevator has been approved and has been forwarded to the general contractor. There has been a request made by the nurse for an intercom in her office. A recommendation was made that this could be addressed through the phone system. There was discussion regarding the relocation of the library. The work is this area is proceeding. The carpet is being removed. Chairman Liddick stated that we need a firm position from Keyes Associates. Municipal Building Committee Minutes 1-20-98 Page 4 of 5 Mr. Ashton forwarded some information from the kitchen consultant. There was discussion regarding this situation. Mr. Parker asked that a meeting be held with the kitchen consultant to review the items in questions. Chairman Liddick asked that all the credit items be collated into one package. He stated that he needs to be informed of any outstanding items. The Chair requested that the architect obtain a list of outstanding items from the contractor. Mr. Ashton distributed the revised copy of the change order summary dated 1-20-98. There was discussion on several of these items. Mr. Parker is in the process of obtaining a permit for oil storage. There was discussion regarding the status of the furnishings. Mr. Ashton will be contacting OSO tomorrow to obtain a status report. Chairman Liddick asked that the contractor famish the information regarding the standard set-up for each class grade. MOTION: To adjourn at 11:30PM (Moore/Feeley) Respectfully submitted, Richard Feeley — Clerk ignature of Chair Date of Acceptance - Vote Municipal Building Committee Minutes 1-20-98 Page 5 of 5