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Home My WebLink AboutMBC 02/03/1998Municipal Building Committee Minutes February 3, 1998 Members Present: Chairman Liddick, Members Feeley, Gay and Moore Maureen R. Doherty — Administrative Secretary CIi r (_. nJ ` J Guests Present: Michael Healey — Cable Access Board, Rick Foster — Sun Chronicle MINUTES: The following minutes have been submitted for review: MOTION: To approve the minutes of December 16, 1997 as written. (RF/WM 3-0-1) Gay MOTION: To approve the minutes of January 6, 1998, as amended. (RF/WM 3-0-1) Gay MOTION: To approve the minutes of January 20, 1998, as amended. (RF/WM 3-0-1) Gay INVOICES: The following invoices were submitted for approval: Vendor Project Amount Vote Fas rint M.B.C. Supplies $ 38.90 RF/WM 4-0-0 Fall River Electrical W. Mansfield Fire $ 315.71 RF/WM 2-1-1(JL/KG) Strekalovsky and Hoit Police Station $ 6,968.75 Hold BBC Co. Inc. Police Station $118,569.50 RF/WM 3-0-1(KG) JT Callahan Robinson School $269,969.13 RF/WM 4-0-0 Keyes Associates Robinson School $ 3,407.50 WM/RF 2-1-1(RF/KG) Monthly budget reports — Municipal Projects, School Projects and MBC Budget. General • A memo to Dept. Heads from J. D' Agostino RE: Bills Payable • A memo to all Depts. From B. Kearney: RE: Bills Payable — Holiday • A copy of the appointment letter to K. Gay to the M.B.C. Police Station • A proposal from Alpha Solutions RE: MEMA Cable — Hold • A copy of a letter to R. Hoit from BBC RE: Request for punch list • A copy of a letter to R. Hoit from BBC RE; Epoxy Floor • A copy of a letter to R. Hoit from BBC RE; Fire Department Inspections — (Member Feeley gave an update over the installation of the additional mechanical dampers — The architect ordered this work to be completed.) MBC Minutes 2-3-98 Page 1 of 4 • A copy of a letter to BBC from R. Hoit RE: Partial Punch List (Member Feeley will review this list) • A copy of a letter to R. Hoit from BBC RE; Mechanical Punch List • A copy of draft minutes that were forwarded to BBC per their request: (The MBC discussed the fact that they worked out an agreement that was based upon the advice of Counsel. It was recommend that the checks be divided in accordance with the change orders, retainage and the complete amount for the West Mansfield Fire Station (The Chair will draft a memo to the Town Manager/Board of Selectmen) • A memo to Municipal Building Committee from J. D' Agostino RE: Police Station Project Meeting. (Motion: To send a letter to the architect inquiring about the status of the as built drawings for Town Hall and West Mansfield Fire. RF/WM 3-0-JKG) Town Hall — Fire Station • A letter from Consigli Construction Company RE: request for payment • A copy of the transmittal to R. Hoit from the M.B.C. RE: As built documents • A Copy of the SEA report RE: Operational problems at Town Hall • A copy of the Cavanaugh Tocchi Associates Report RE: Chiller Noise Control • A copy of the Noblin Associates Report RE: Partial Roof Condition Survey • A memo to J. Liddick from D. Clifford RE: Town Hall Leak in HVAC Unit • A letter to R. Hoit from J. Liddick RE: Town Hall Air Conditioning Unit (Member Gay asked to be informed of all meetings involving HVAC/Chiller issues) • A memo to Municipal Building Committee from J. D'Agostino RE: Town Hall Roof Meeting. • A copy of a memo to J. D' Agostino from D. Clifford RE: Town Hall Roof • A letter to R. Hoit from J. Liddick RE: Attendance at meeting and as -built documents. (Motion: To send a letter to R. Hoit stating that until the Police Station project is closed out your attendance at the MBC meetings is mandatory) Robinson School Proiect • A copy of a letter to Keyes Associates from JTC Callahan RE: Elevator Pit • A fax to the Municipal Building Committee from IT Callahan RE: requisition • A copy of a letter to W. Parker from JT Callahan RE: damage to lock sets — (the representative will be on site to look at the hardware on this particular use) • A copy of a letter to W. Parker from JT Callahan RE: Gym Floor • A copy of a letter to W. Parker from IT Callahan RE: Oil Fill • A copy of a letter to W. Parker from IT Callahan RE: Misc. Materials • A copy of a letter to W. Parker from IT Callahan RE: Electrical inspection • A copy of a letter to MBC from JT Callahan RE: Change Order Issues (the committee reviewed the items listed in this letter. • A copy of a Fax to MBC from JT Callahan RE: Dead Bolts & Closers • A copy of a letter to Municipal Building Committee from IT Callahan RE: Pit waterproofing MBC Minutes 2-3-98 Page 2 of 4 • A copy of a letter to Municipal Building Committee from JT Callahan RE: kitchen floor • A copy of a Fax to Municipal Building Committee from JT Callahan RE: Requisition #30 • A copy of a letter to MBC from JT Callahan RE: Dykeman Alarm pull protest • A letter to R. Ashton from the Municipal Building Committee RE: Fruit bearing trees • A copy of a letter to R. Ashton from JT Callahan RE: Change Orders • A letter to J. Liddick from R. Vogel RE: request for clarification of specifications • A copy of a letter to Keyes from JT Callahan RE: Gas Meter protection • A copy of a letter to Keyes from JT Callahan RE: Enunciator Panel • PCO #119 — Replace Egress Door — the time was verified by Mr. Parker • PCO #120 — Remove Carpet • PCO #121 — Operable windows • PCO #122 — Fixtures in 515/516 • PCO #124 — Cut Doors • PCO #125 —Fin Tube relocation— OM elocation— OMS & HIGHSCHOOL PROJECTS • A letter to J. Liddick from J. Moretti RE: Spring Town Meeting — Warrant articles • A copy of a memo to TCI from R. Gurek RE: Johnson Controls • A copy of a memo to J. Moretti from R. Gurek RE: SBAB — Qualters • A copy of a memo to I Moretti from J. Liddick RE: beginning construction • A letter to J. Liddick from Keyes RE: fees • A letter to J. Liddick from Keyes RE: fees • A letter to J. Liddick from Keyes RE: proposal for hazardous materials proposal CABLE TV STUDIO: Mr. Michael Healey from the Cable Access Board gave an overview of his program and his desire to have a cable studio attached to the High School. They stated that they had funds available. They would require a site that would be approximately 2000 square feet or a 40 x 50 -foot structure. The members of the MBC and Cable committees reviewed the plans for ideal locations for a future studio ROBINSON SCHOOL PROJECT: Mr. Parker gave an overview of the construction progress at the Robinson School. The elevator is progressing on schedule. There is still a problem with 6 — 8 inches of water in the elevator pit. The architect made inquiries regarding the technical solution to the problem. There was discussion regarding the applications of the waterproofing and damp proofing the pit. The architect recommended the most conservative method. The cost for this should be approximately $6,000. MOTION: PCO - 117 for waterproofing elevator pit - $6,263.65 RF/WM 4-0-0 MBC Minutes 2-3-98 Page 3 of 4 The architect is working on compiling the punch list for the building. The contractor stated that his work — including punch list should be completed by the second week of February. There was discussion regarding ADA compliance with the hardware throughout the building. A final occupancy permit will not be issued until all the hardware meets ADA. The scope of work has been defined and there has been discussion with the building department on this matter. The cost to fix the hardware is approximately $20,000. JT Callahan will not complete this work. There was discussion regarding the value to repair the epoxy floor. There was also review of several other small items to be completed. The committee, architect and contractor discussed the PIV valve. The committee received notification that the Fire Department would like a graphic panel, which indicates where the detectors are located. There was discussion regarding the change orders. Mr. Parker and Chairman Liddick will review this. Motion: To approve change order #80 - $51,760.36. (RF/WM 4-0-0) Motion: To authorize the chair to sign change order #80 (RF/WM 4-0-0) The committee adjourned to a workshop to discuss the meeting of February 5, 1998 with the Town Manager and Board of Selectmen. MOTION: To adjourn at 11:30PM Respectfully submitted, Richard Feeley — Clerk Signature of Chair MBC Minutes 2-3-98 Page 4 of 4 4-0-1 1411(09 Date of Acceptance Vote