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Home My WebLink AboutMBC 02/10/1998Municipal Building Committee February 10, 1998 Minutes MEMBERS PRESENT: Chairman Liddick, Members Feeley, Gay, Moore and Young Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: Max Volterra — Town Counsel, Art Dias — Gale Associates, Walter Parker — Director of Buildings & Grounds, Ron Ashton — Keyes Associates, Arthur O'Neill — Chief of Police, Roger Hoit - Strekalovsky and Hoit, Michael Brait and Gary Brait — BBC Co., Inc. MINUTES: The following minutes have been submitted for review: February 3, 1998 (Motion to approve as submitted RF/DY 4-0-1 DY CHANGE ORDERS: The following change orders have been submitted for action: Project C/O Number Amount Vote Robinson School 72 3182.90 WM/RF 5-0-0 Robinson School 73 3598.56 WM/RF 5-0-0 Robinson School 74 1056.82 WM/RF 5-0-0 Robinson School 75 6062.38 WM/RF 5-0-0 Robinson School 78 1227.06 YRvM 5-0-0 Robinson School 80 51760.36 VRvM 5-0-0 Robinson School 81 730.72 WM/RF 5-0-0 Robinson School 82 867.60 WM/RF 5-0-0 Robinson School 83 433.29 WM/RF 5-0-0 Robinson School 84 622.43 WM/RF 5-0-0 Robinson School 85 175.00 WMAU 5-0-0 Robinson School 88 1415.23 WM/RF 5-0-0 Robinson School 89 789.03 WMAU 5-0-0 Robinson School 90 11136.53 WMAU 5-0-0 Robinson School 91 6263.36 WM/RF 5-0-0 Robinson School 92 12512.55 WM/RF 5-0-0 Robinson School 93 2056.84 WM/RF 5-0-0 Robinson School 94 1326.78 WM/RF 5-0-0 Robinson School 95 2163.60 WM/RF 5-0-0 Robinson School 96 63.18 WM/RF 5-0-0 Robinson School 97 730.43 WM/RF 5-0-0 Municipal Building Conunittee Minutes 2/10/98 Page 1 of 5 CORRESPONDENCE: General ♦ A memo the Municipal Building Committee from the Health Department RE: Sound Workshop ♦ A copy of the side letter agreement between SEA/TOM RE: Senior Tax Program ♦ A memo to J. Liddick from M. Doherty RE: Compensatory Time ♦ A copy of the draft Town Meeting Warrant ♦ A copy of the Budget report for Municipal Building Committee Office — Jan/98 Town Hall ♦ A copy of a memo to the Board of Selectmen from J. D' Agostino RE: TH problems ♦ A letter to R. Hoit from J. Liddick RE: Change Order #8. ♦ A letter to R. Hoit from J. Liddick RE: Attendance at Meetings ♦ A letter to R. Hoit from J. Liddick RE: As built drawings OMSII&h School Proiects ♦ A copy of a proposal from Universal Engineering Corporation for hazardous material abatement work. ♦ A copy of the School Projects History Robinson School Project ♦ A letter to the Municipal Building Committee from S. MacCaffrie RE: Security issues ♦ A copy of a letter to S. MacCaffrie from Dykeman Electric Co. RE; Security Issues JORDAN/JACKSON ROOF UPDATE: MOTION: To discuss pending litigation regarding the Jordan/Jackson roof. (DY/RF) 5-0-0 All members polled and voted in the affirmative. TOWN HALL UPDATE: Member Gay gave an overview of the HVAC system at Town Hall. Member Gay met with Mr. Ahern and Mr. Clifford from the DPW to view the system and roof top units. Mr. D'Agostino confirmed the list of pending issues with the members of the Municipal Building Committee it was followed by a discussion regarding the other outstanding issues with Town Hall. Municipal Building Committee Minutes 2/10/98 Page 2 of 5 Mr. Hoit stated that he would be getting a set of mylar plans for both the West Mansfield V Fire Station and Town Hall. He had spoken with Mr. Ahern, DPW, regarding the as built drawings. The Committee stated that they have not received any electrical as built drawings. POLICE STATION PROJECT: Chairman Liddick asked the representatives from BBC Co., Inc. when the Police Station project would be completed. Mr. Michael Brait stated that they are asking for the final inspections this week. Mr. Hoit is coordinating the collection of closeout documents. Training and orientation of systems is scheduled for the next week. There was discussion regarding the outdoor signs for the Police Station. The Municipal Building Committee discussed sending a letter to the Town Manager and DPW director asking for the schedule of repair for this item. MOTION: To send a letter to the Town Manager and DPW Director stating that The contractor's electrician indicated that the break has occurred during the new paving and we have been informed that the sign must be lit prior to occupancy. Please address this situation immediately and inform the Municipal Building Committee of your plans. (DY/RF 5-0-0) Member Young asked about the status of the epoxy floor. Mr. Hoit stated that the finish was improved by 100% and he was satisfied with the job. There was discussion regarding the cameras in the cell area. The architect is reviewing the situation with the engineers to solve the problem with the blind spot in the toilet area. There was discussion regarding the final change order. The main issues were for the caulking of the expansion joint $1,087, the back stairwell fire rated ceiling $272. The Chief asked about the lockers. There was review of any pending credit issues. Member Feeley asked if there were any open issues excluding some minor landscape maintenance. There were no other open issues at this time. There was discussion regarding holding some money for mechanical the start-up and landscape. The Chair discussed the completion date on Change Order No. 8 was listed as January 23`d. He stated that he takes exception to this date. He feels that the town should not be responsible for any costs incurred for the clerk of works. There was discussion between the general contractor and the members of the committee. Mr. Gary Brait stated that they were delayed because of the masonry bid. Mr. Hoit stated that he informed the contractors after the contract date completion date had passed. Chairman Liddick stated that this item would be continued until February 24t". Liquidated damages will need to be discussed as well as the delay was the result of the masonry bid award. Municipal Building Committee Minutes 2/10/98 Page 3 of 5 Mr. Hoit asked if the members of the committee thought that BBC was being reasonable with the pursuit to complete the project. He stated that there were problems with two major subs. There will be discussion regarding the payment of the clerk of the works. The chair stated that we need to develop a fair and equitable closeout. The Committee discussed the upcoming school projects with Mr. Ashton. ROBMSON SCHOOL: Mr. Ashton gave on overview of the project. There was discussion regarding the graphic display for the fire alarm system and the security system. The architect is reviewing electrical as built drawings. Chairman Liddick asked about the PIV valve on the sprinkler line. Mr. Ashton asked on the status of the review for the OSO furniture consultant. Member Feeley expressed his concern regarding the decision for the furniture. The Committee stated that they have not received any information about classroom specifications from the school committee. The committee discussed sending a letter to the school committee asking them for a list of classrooms by the February 24Th meeting, MOTION: To send a letter to the school committee asking for a room list by February 24th. So that the Municipal Building Committee can go y go out to bid on the furnishings for the Robinson School. RF/DY 5-0-0) Mr. Ashton reviewed meeting minutes # 51 and reviewed the items. Punch list work is on going. A monetized list will be furnished within the immediate future. ADA hardware was discussed. It was determined that Buildings and Grounds will be pursuing this item and that the cost of this retrofit will be charged to the committee. The work on the chimney will be plugged in and the remaining work will be a credit item. Chairman Liddick asked about the status of the credits. He would like to see this issue closed out. Member Young asked if there was a completion date for the project. Member Young stated that he observed a drainage problem near the entrance of the west parking lot. This will be investigated with the civil engineers Mr. Ashton stated that he would send a letter to the Fire Department with the plans for painting and designating the fire lanes. There was discussion regarding the corridor along the gym corridor. There were some options regarding the installation of windows, roof top units and window treatments. Municipal Building Committee Minutes 2/10/98 Page 4 of 5 The architect stated that there was a problem with standing water in the courtyard near the kindergarten building. Member Young asked the architect to verify if all the gutters have been installed. MOTION: To adjourn at 11:OOpm(RF/DY 5-0-0) Respectfully submitted, Richard Feeley — Clerk ignature of Chair Municipal Building Committee Minutes 2/10/98 Page 5 of 5 Date of Acceptance - Vote