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Home My WebLink AboutMBC 02/24/1998Municipal Building Committee Minutes February 24, 1998 MEMBERS PRESENT: Chairman Liddick, Members Feeley, Gay, and Moore Member Young arrived at 9:55pm Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: Rick Foster — Sun Chronicle, Roger Hoit, Gary Brait, Michael Brait, Bob Brait — BBC Co., Inc., Roger Hoit — Strekalovsky & Hoit The following minutes have been submitted for review: February 10, 1998 The following invoices have been submitted for approval: Vendor Project Amount Vote Strekalovsky and Hoit Police Station $ 1,250.00 Hold pending £inalcost close outs for project representative costs Keyes Associates Robinson $22,999.50 DY/RF 5-0-0 Keyes Associates MHS $10,479.14 DY/RF 5-0-0 Bourgeois & Shaw Capital Projects $ 6,250.00 DY/RF 4-1-0(RF) JT Callahan Robinson $94,356.03 DY/WM 5-0-0-0 (The committee reviewed the format of Keyes invoices and discussed the need to have these invoices reformatted so that the schools are listed separately. The committee also stated that they feel that the invoices are difficult to follow and will send a memo to that regard) CHANGE ORDERS: The following change orders have been submitted for approval: Project Change Order # Amount Vote Robinson 76 337.53 RF/DY 4-1-0 JL Robinson 77 — CREDIT 1,641.60 RY/RF 4-1-0 JL Robinson 79 3,538.08 DY/WM 3-2-0 (RF/JL) Robinson 88 1,415.23 wM/ICG 3-2-0 (RF/JL) Municipal Building Committee Minutes February 24, 1998 Page 1 of 4 CORRESPONDENCE: General ♦ Special Town Meeting notification: (There was discussion regarding the bidding of the school project -A question needs to be asked about needing to have a referendum vote. If the TM appropriates additional money is this covered under the original referendum that passed for the debt exemption) ♦ Budget Reports: Jordan/Jackson, Municipal Projects ♦ A copy of a letter to T. Perry from R. Mangiaratti: RE: Town Hall Roof Police Station ♦ A copy of the letter to the Board of Selectmen from BBC RE: Delay Claim Appeal ♦ A copy of a letter to Strekalovsky and Hoit from BBC RE: Certificate of Substantial Completion ♦ A copy of a letter to Strekalovsky and Hoit from BBC RE: Masonry Delay Claim ♦ A letter to the Municipal Building Committee from BBC RE: Final Building Inspection ♦ A copy of a letter to Strekalovsky and Hoit from A. Bacchiocchi RE: Items outstanding for occupancy report ♦ A letter to list from the Municipal Building Committee RE: Summary of Police Station Project Meeting ♦ A copy of a bond inquiry — BBC Inc. OMS/Hirh School Proiects ♦ A letter to J. Liddick from Keyes Associates RE: Fees for additional services ( The committee reviewed the fees for the new projects) ♦ A copy of a letter from L. Fish to MHS RE: Use of High School Auditorium Robinson School Proiect ♦ A memo to J. Liddick from L. Sciarappa RE: Room List ♦ A Fax memo to J. Liddick from R. Ashton RE: furniture bid ♦ A copy of the pending change orders from IT Callahan ♦ A letter to J. Liddick from S. MacCaffrie RE: Change Order Disputes ♦ A letter to J. Liddick from S. MacCaffrie RE: Approved Change Orders ♦ A letter to R. Ashton from S. MacCaffrie RE: Electrical Punch List i ♦ A letter to R. Ashton from S. MacCaffrie RE: Boiler Room Punch List ♦ A letter to J. Liddick from S. MacCaffrie RE: FA Systems Walk/ Instruction Municipal Building Committee Minutes February 24, 1998 Page 2 of 4 ♦ A letter to J. Liddick from S. MacCaffrie RE: Unit Ventilator Leak ♦ PCO # 134 RE: Tile Work/VCT ♦ PCO # 137 RE: Dock Bumper and Billiards Field Reports ♦ Police Station: Meeting Minutes for Progress Meetings 23,24,25 ♦ Police Station: Field Reports 1/22/98, 1/29/98, and 2/5/98 POLICE STATION PROJECT:. There was discussion regarding the letter from A. Bacchiocchi listing the items that are remaining for closeout at the Police Station projects. The certificates of liens will be submitted with the final closeout. The as-builts and O & M manuals are being completed and should be submitted next week. Member Feeley asked about any other items that were outstanding. Mr. Hoit presented change order number 9 and they discussed the credit for HVAC. 1. Install acoustical ceiling at stairwell job — OK 2. Cut, patch caulk 10 vertical joints - $1,088 — (Member Feeley was surprised at the price.) 3. Provide electrical services to photo/crime lab (CNM feels that this is not part of the scope of their work) Mr. Hoit gave an overview of the items that were resolved without charge to the project. Some of the items included installation of fans, electrical works at entrances, installing motorized dampers as well as additional electrical conduit work. CNM also did additional work in the cell area. Mr. Hoit felt that the contractor gave a good product. Member Feeley stated that it was his opinion that the building was gorgeous. He also stated that the MBC budget was over budget. BBC and the MBC began discussions regarding closeout of the project. Chairman Liddick asked the architect to write a letter to BBC regarding the credit from CAM. Member Feeley discussed BBC letters regarding liquidated damages and delay claims. Chairman Liddick stated that he is not disputing the work on Change Order 7 & 8, rather the late notice on the timing on the dollar amounts. Mr. Gary Brait stated that he had submitted these items to Strekalovsky and Hoit in October. Member Feeley stated that many items were added at job site meetings in the best interest of getting the job done. It was the consensus that all the parties involved did not follow proper procedures. Chairman Liddick asked Gary Brait what was the date of completion for the project. The date is 2/10/98. Mr. Brait brought forward a letter to the committee regarding liquidated Municipal Building Coramittee Minutes February 24, 1998 Page 3 of 4 damages. There was discussion regarding the progress schedule dated August 16th. i,.. Chairman Liddick stated that he has not seen how the number of days were determined and verified in the schedule. He stated that the committee needed a revised schedule that would prove why BBC felt justified with a 77 -day delay claim. The Chair stated that he had asked BBC for a date for a delay date in November. BBC left the room to discuss their position in the other room. The committee discussed the masonry bid delay process with the architect. BBC returned to the room. Chairman Liddick discussed options to handle the closeout procedures for the project. Mr. Gary Brait stated that he was the lowest of 14 bidders and that the job went over by 77 days due to the delay in awarding the masonry bid as a result of this BBC has incurred actual costs in association with this. Member Feeley stated that he was shocked that BBC wanted to go forward with the delay claims. Mr. Gary Brait asked Member Feeley if he thought that BBC was legally delayed. Member Feeley stated that he thought they were legally delayed but he also felt that the subs had not held up their end of the job which resulted in the job being delayed at the end of the project. Member Feeley stated that we need a letter generated from S & H stated that MBC questioned the delay claim of $125,000 because of lack of evidence and to establish liquidated damages started from December 1 through February 10th MOTION: To ask Roger to speak with BBC regarding closeout offers and if the conversation is not productive then the letters (RE: delay claim and liquidated damages) should be sent. (RF/WM 4-0-0) Member Feeley asked the architect if there was resolution of the cameras. Mr. Hoit stated that he was working with Bennett regarding different lenses. It was never Mr. Hoit's intention that there would be any blind spots in the cells. MOTION: To adjourn at 11:30pm (RF/DY) 5-0-0 Respectfully submitted, Richard Feeley — Clerk ignature of Chair 3 -.3 - 9,V, ,T -e2-6 Date of Acceptance - Vote Municipal Building Conunittee Minutes February 24, 1998 Page 4 of 4