The URL can be used to link to this page

Home My WebLink AboutMBC 03/24/1998RECEIVED 077 ICE Municipal Building Committee Minutes 9Q0 JUNI 23 P"n 12: 52 March 24, 1998 ll . , , LJ MASSACHUSETTS Chairman Feeley, Members Liddick, Moore and Young Maureen R. Doherty — Administrative Secretary GUESTS PRESENT: Steven MacCaffrie — JT Callahan & Sons, Walter Parker — Director of Buildings and Grounds, Mike Hickey, Ron Ashton, Dan Freeman — Keyes Associates, Dick Battles — TCI, Inc., David Borsen — Wallace Floyd, Angela O'Brien — OSO Corporation The meeting opened at 7.06pm in Mansfield Town Haff MINUTES: The following minutes were submitted for review. (All minutes will be acted upon at the March 31, 1998 meeting.) December 9, 1997 February 17, 1998 March 3, 1998 March 10, 1998 March 17, 1998 INVOICES AND CHANGE ORDERS: The following invoices and change orders have submitted for approval: Vendor Project Amount Vote Keyes Associates High School $ 27,410.13 Hold JUDY 4-0-0 Keyes Associates Robinson 7,099.50 Hold JUDY 4-0-0 Keyes Associates Qualters 41,724.90 Hold JUDY 4-0-0 D.L. Maher Jordan/Jackson 6,500.00 DY/JL 4-0-0 Callahan Robinson $ 29,025.02 Hold JUDY 4-0-0 BBC Co., Inc. Police C/O #9 4,165.00 Hold JUDY 4-0-0 MOTION: To approve the tuition reimbursement request for the Municipal Building Committee Administrative Secretary and forward it to the Town Manager for final approval. WM/DY 4-0-0 General • A memo to John D' Agostino from R. Feeley RE: Computer Survey • A memo to the Board of Selectmen from the Municipal Building Committee RE Elections ■ A memo to J. D'Agostino from R. Feeley RE: Debt Exemptions Municipal Building Committee Minutes — March 24, 1998 Page 1 of 6 ■ A copy of the worksheet for the calculations for the cost increase — schools(Member t,.. Liddick discussed the data and stated that we are approximately $S, 000, 000 over) ■ A memo to the Municipal Building Committee from J. D' Agostino RE: Wastewater Sludge facility (Member Young left the room during this discussion — the committee stated that this falls under the jurisdiction of the MBC- and ask for a formal presentation by the Town Engineer and DPW before the MBC Mr. MacCaffrie stated that he will opposed this type of management at the Town Meeting MOTION. • To send a letter to the Town Manager which references the Town Charter and the jurisdiction of the Municipal Building Committee and request that the parties involve schedule a time for a formal presentation at a regular committee meeting. JLIWM 3-0-0 ■ A copy of the Request for transfers from Reserve Fund Town Hall • A memo to J. D'Agostino from R. Feeley RE: Town Hall Occupancy Permit (no response to date) ■ A copy of a memo to R. Mangiaratti from D. Clifford RE: Outstanding items at Town Hall Police Station • A letter to M. Brait from R. Feeley RE: Closeout of Police Station project • A letter to R. Hoit from R. Feeley RE: confirmation of conversation School Proiects • A fax from R. Ashton to the Municipal Building Committee RE: VCT adjustment • A memo from S. MacCaffrie to W. Parker RE: Boiler Room Fire Inspection (The extinguishers are being installed) • A memo from S. MacCaffrie to W. Parker RE: Elevator Phone (the phone line has not been installed as of this date — the inspection is scheduled next week) • A memo from S. MacCaffrie to R. Ashton RE: Additional intercom service (Mr. MacCaffrie has to review this area and he asked that the scope of this request be defined by the school administration) ■ A memo from S. MacCaffrie to MBC RE: Cable Wiring (Cable TV is currently on site removing the low voltage wiring, HELP and the other technicians will be cleaning up their area) • A memo from S. MacCaffrie to Keystone Elevator RE: Platform Lift (The lift will be installed within the next ten days) ■ COP #81 — Widen Walk/Play Area OSO PRESENTATION: Angela O'Brien gave an overview of this proposal for the furnishings at the Robinson School. Mrs. O'Brien stated that if curtains are installed for the cafetorium platform then there must also be a fire curtain, which must be installed and tied into the alarm system. Member Liddick stated that the budget is set at $250,000 and that the costs of the Municipal Building Committee Minutes — March 24, 1998 Page 2 of 6 additional curtains at $26,000 would put the project over budget. The committee stated that they would like to remove the curtains from the project. Both Mr. Ciminello and Mr. Sciarappa agreed that the curtains should be deleted. There was a reduction in officer furniture because the Sped director and staff would be moving over to the Robinson School. Member Young asked if this program has been approved by the Superintendent of Schools. Member Liddick asked if there were specifications for the window treatments. He stated that he wanted to know about the grades. Mr. Ashton stated that Keyes Associates have specifications for shades and vertical blinds. Mr. Parker stated that he would contact vendors and get prices for these materials. Mrs. O'Brien gave an overview of the State Bid procurement. Chairman Feeley asked if the furnishings are similar to the furnishings at the Jordan/Jackson School. Mr. Moretti, Superintendent of Schools, will determine the colors for the furniture. Mrs. O'Brien will furnish some samples for the school to review. MOTION: To authorize OSO to move forward with the procurements for furnishings at the Robinson School. (DY/JL 4-0-0) Chairman Feeley asked if Mr. Ciminello and Mr. Sciarappa are both comfortable if the program and the products proposed. There was discussion regarding student seating. The committee recommended that the student seating in grades 3 — 5 are increased from 25 to 30 pupils per class. They would rather have ample supplies incase seating in classrooms was increased by the school administrators. Chairman Feeley asked Mr. Parker to review the nursing situation and forward a memo with recommendations to this committee. Member Young asked Mr. Ashton if the items that he discussed two weeks ago are included in today's change orders. These items included the changes with trees and the walkway running along Wonderworks. Change Orders: • #99 - $2,627.63 for added window work in front of administration area (JUDY 4-0-0) • #100 — $ 1,431.00 Connection for line at emergency generator (WM/DY 4-0-0) ■ #101 - $297.00 — connect hot water mains (DY/WM 3-1-0 Liddick) ■ #102 - $189.00 — sink in faculty dining room (JL/WM 3-1-0 Young) ■ #103 — $120.56 — relocate wiring due in teachers room (WM/DY 4-0-0) ■ #104 — $375.61 — relocate wiring due to change in door location (Motion: Hold for more information DYIWM 4-0-0) • #105 - $ 244.24 — wiring for hooking up the cooler alarm (DY/JL 4-0-0) • #106 - $689.34 — installation of bollards and bumpers ( JL/WM 3-1-0 Young) ■ 9107 - $1,877.91— for changes in VCT (JL/WM 3-1-0 (Liddick) Mr. MacCaffrie brought up proposed change orders that have not been processed yet they include #72, - faculty stove. (Mr. Ashton will review this item and respond back to the Committee) and Change Order proposal #126 — trees, (these trees are now located at the town DPWgarage) Municipal Building Committee Minutes — March 24, 1998 Page 3 of 6 Member Liddick asked about any additional change orders or proposed change orders that are not included or should be added for the project. The committee reviewed COP #81 — widen walk/play area at the kindergarten area. The committee reviewed the punch list. Mr. MacCaffrie stated that most of the work that was on the punch list has been completed. Mr. Parker reviewed the requisition #20, he asked about landscaping. This item was listed on the monetized punch list. There was discussion regarding the payment of Haller and Geiser Testing Company and payment will be withheld on Robinson Project Invoices (DY/7L 4-0-0) The Committee discussed this situation with Mr. Freeman and he will contact the billing department. Mr. Ashton stated that there are three issues that are outstanding issues on the project. • Forced main manhole ■ panic hardware • courtyard roof • relocating pull station Mr. MacCaffrie stated that he needs formal response from the architect so that they plead their case. Mr. MacCaffrie stated that he would like to have the MBC set up a meeting to resolve these items. Member Liddick asked if Mr. Ashton could respond to these items by April 3`a. 1 1: MOTION: To grant Keyes a three week time extension for bid for the High School and Middle School project (DY/7L 4-0-0) Mr. Freeman stated that the change order proposals would not exceed 2-3%. Dates: Review Plans April 7`h April 14`h —High School Bid period begins April 23`a General Bid opens May 28th f Municipal Building Committee Minutes — March 24, 1998 Page 4 of 6 There was discussion regarding the cost for bid documents. It was recommended by Keyes that the amount should be $250.00 The committee reviewed proposals for printing. Mr. Freeman stated that he needs to coordinate some more information regarding asbestos abatement. He stated that Universal Engineering has done the review for the projects. The committee commented that his estimates were higher than anticipated. A schedule of events will be forwarded to the Committee. The geotech borings will begin this week. There will be 9 test borings done in various locations throughout the site. There was discussion regarding the submittal for site plan review. Keyes must also submit a new application for a Notice of Intent Hearing for the Conservation Commission. Mr. Dick Battles visited the QMS site and reported on his findings to the committee. There was approximately $330,000 worth of replacements or $58,000 worth or repairs. Mr. Battles stated that Johnson Controls should revisit this item. Member Young asked how this renovation of the HVAC system will be coordinated to match the existing system. This price does not include prices for piping, exterior grills and casework for this work. Member Liddick wants to know what has changed in the four years since the project has begun. Mr. Michael Hickey reviewed the situation with retrofitting the toilet rooms to make them accessible. He stated that if the toilet room is scheduled to be renovated that all the fixtures need to be replaced. He stated that the plumbing cost for this project are approximately $50,000 for all the existing toilet rooms. This cost does not include patching of the wall. MOTION: To authorize the designers to incorporate the plumbing and heating modifications to the QMS contract documents. The committee would like to have the cleaning costs reviewed and be incorporated as a unit price. (DY/JL 4-0-0) There was discussion regarding the contract amendment for the QMSINMS projects. Member Young questioned Item 93 and this item involved any additional hours required handling future meetings with in regards to site plan issues. MOTION: To send a recommendation to Town Manager to sign the contract amendment and have it reviewed by Town Counsel (DY/JL 4-0-0) Municipal Building Committee Minutes — March 24, 1998 Page 5 of 6 The committee reviewed a sample phase plan for construction at Quarter's Middle s= School. Member Young asked about relocation of classrooms during the construction t project. This can be outlined in the documents that if the contract wants to speed up construction that they need to assist with moving. The phasing plan will be mandated and incorporated into the bid documents — means of egress must be maintained and owned by the contractor. The committee reviewed some changes to the documents at the high school. These changes were the result of the meeting with the building department. Respectfully submitted, James Liddick — clerk d Signature of hair Municipal Building Conunittee Minutes — March 24, 1998 Page 6 of 6 --4-o --z::y Date of Acceptance - Vote The committee reviewed a sample phase plan for construction at Quarter's Middle School. Member Young asked about relocation of classrooms during the construction project. There will be a 4 or 5 phase plan developed. This can be outlined in the documents that if the contract wants to speed up construction that they need to assist with moving. The phasing plan will be mandated and incorporated into the bid documents — means of egress must be maintained and owned by the contractor. The committee reviewed some changes to the documents at the high school. These changes were the result of the meeting with the building department. Respectfully submitted, James Liddick — clerk ASignaturreair Municipal Building Committee Minutes — March 24, 1998 Page 6 of 6 �-/ e�/- 9�, Date of Acceptance - Vote