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HomeMy WebLinkAboutMBC 06/02/1998ic,4P. MANSFIELD MUNICIPAL BUILDING COMMITTEE WORKSHOP - JUNE 2-,A?98 l i; ` 11-N Members Present: Jim Liddick, Clerk, Ken Gay, Bifl'1VI©Ure, and'I)a 'i (.ung Eleanor McCarter, acting Secretary Excused: Rich Feeley, Chairman Guests: Keyes Assoc. - Bob Vogel, Dan Freeman and Ron Ashton Ammar Dieb - Universal Engineering, Charles Smith - Suburban Walter Parker, acting Clerk of Works Bob Gurek, Town Business Manager Steve Maccaftrie - J.T. Callahan Workshop Opened 7:15 p.m. Robinson School Update Notice to Terminate Contract - Steve Maccaffrie, J.T. Callahan referred to meeting with MBC that called for architect to respond within 21 days (to inspect landscaping, put in final change order, provide final punch list for painters etc.) No response rec'd to date. Steve advised MBC that he will complete modified punch list, however, unless notified by Ashton by Friday (6/6/98) will terminate the contract agreement based on lack of response. Ron Ashton responded that he would provide final punch list to Steve by end of day Wed. (6/4/98). Lawn Agreement - David Young questioned specs relating to 30 day maintenance agreement for lawn. Request made for Ron Ashton to address issue in memo. Heat Trace - Work was stopped by school administrator at 9:30am. After discussion it was decided work on pipes will be delayed until after school release do to safety reasons. Substantial Completion Certificate - Ron Ashton will issue to Steve (dated April 26th). Change Orders - 1 to 2 still outstanding. Building hW c� - remains outstanding. Balancing Reports - Steve Maccaflrie said copies were in packet. Walter Parker stated that he has not seen reports. Hood Fan - Bob Gurek reported that the noise level is still unacceptable. Jim Liddick asked that we get the Manufacturer Rep. to check bearings and/or determine what the problem is. Maccaffrie will follow up. OMS Abatement Jim Liddick asked for clarification re time line and plan of action for abatement. MBC questioned need for fast pace regarding work schedule for project which began this week. (MBC preference not to start until school ends.) Ammar Dieb reported that he has met with Walter Parker (5/28/98), reviewed containment, disposal of materials, hygienist etc. Their plan was to start immediately to get a head start on job. Work to date has involved cleaning furniture only, no asbestos. Phase I will include cleaning of crawl space (50% of job) approx. 30 days. Bob Gurek expressed concerns raised by students/teachers re bad odor causing headaches & dizziness. Residual smell attributed to cleaning mold. As of June 3, Bob Gurek stated he could not smell odor. Ammar Dieb and Charles Smith (Suburban) will check current situation again to be sure. If smell OK David Young made tF recommendation to proceed with work. On site hygienist to verify air quality daily to assure public safety and provide copy of daily testing to Walter Parker. Jim Liddick confirmed that a plan of action is in place if bad reading is discovered. Project Documentation - David Young confirmed with Ammar Dieb that necessary documents have been filed and/or are in place, i.e. Certif. of Insurance, bond, contracts, notifications, certifications etc. MBC requested the following information: 1. Written pre -construction agreement (including time line of Phases). 2. Copies of notifications sent to EPA, Dept. Labor Work Force, Police and Fire Depts. 3. Copy of signed contract with Suburban. 4. Requisition to initiate payment for Suburban in June. Payment to be made by July 1. Phase II - Ammar noted that Phase II of project will address computer room. MHS Bids - Recommendation made to take bids by July. Ammar plans to be away from Aug. 24 - Sept 28. Requested permission to submit early bid for MHS. rder of Conditions - MBC provided to Ron Ashton. Update by Ron Ashton. Architect General Bid - Date change to June 23rd @ 2 p.m. David Young instructed Ron Ashton to notify Town Clerk. Addendum - Copies of addendum KI/K2 drawings provided to MBC . Walter Parker also has copy. Waiting for tabulation sheet information. Discussion re GEOTECH Report - issue raised concerning stone, elevation of boring and level relating to water table. Re Bid Opening - Last week's bids were returned unopened to various parties with letter stating bid not opened at this time will advise of new date. Letter from Hartford Roofing rec'd stating they were not happy with process. O.S.O. Ad - Request sent to Ron Ashton to place advertisement in local paper for Robinson School furnishings not covered in state contract. Jim Liddick will forward to Bob Gurek to follow up. Update from Keyes Assoc. - Current status - abatement under control, plans out, bid are in, established requisition payment, funding to start. Reviewed administrative plan with Bob Vogel. Dan Freeman will be point person & handle day to day decisions on project. All correspondence will go through Larry Lavoie, Construction Coordinator. Hand out provided listing responsibilities and contact. Status of Keyes contract - Jim Liddick will follow up with Rich Feeley to see if rec'd back from Town Council. Review of April invoices - MBC questioned April invoices MHS 100% completed. Construction document returned to Keyes for clarification. Acoustics - Discussion regarding acoustics for auditorium. Acoustic material for walls - to be identified more clearly as rear walls only. Kitchen Work - Discussion to initiate a method to handle a delay in phase work. Establish deadlines for kitchen to be completed before school starts. Possibly add compensation for student lunches if necessary. Ken Gay noted that schools have food in storage 2-3 weeks prior to start of school. All perishable supplies will need to be moved before work begins. Ron Ashton will add clause to notify school. Item 4/Addendum #2 - Question raised re re -pointing brick. Request to reword to ask for 20,000 sq.ft. add/deductive unit cost. General Business: Town of Mansfield vs Keyes Assoc. - Jim Liddick noted that Keyes has agreed to settle suit based on MBC's proposed settlement. Clerk of Works - Evaluation of qualifications and references. Recommendation to support Jeffrey Andrews, JFA for Clerk of Works with reservations about his commitment to Hudson project. Next MBC Meeting - June 9th 7:15 Paul Howard, Howard Engineering - Water Treatment 7:30 Ron Ashton - File Subbids 8:30 Jeffrey Andrews - Candidate, Clerk of Works Approval of Minutes needed for 3/31, 5/13, 5/26, 5/19 and 6/2. Meeting Adjourned 10:00 p.m. Liddicl., Clerk /� a Date