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HomeMy WebLinkAboutMBC 04/14/1998n 'r Municipal Building Committee Minutes April 14, 1998 C;? iu 8 F J 3: 10 _0 Members Present: Chairman Richard Feeley, James iLcddkh;'GkrkTS Ken Gay, William Moore and David Young Maureen Doherty, Secretary Guests Present: Liz Thornton &, Jean Miller, School Committee Walter Parker, Mansfield School Bldg. & Grounds Doug McCallum, Wallace Floyd Associates Chairman Feeley stated that the purpose of this meeting was to go over the overview of the bidding process and the timing for Town Meeting and request for additional funds. Member Young stated that it has been the intention to go out to bid for the two schools. He stated that the Town Meeting is set for May 4`'' and he has had discussions of the strategy for going forward on the projects. Member Liddick asked that if there was a way to hold the bid for an extended period until the fall Town Meeting. The Committee reviewed the letters asking bond counsel for an interpretation for the need to have an override election at the ballot. Chairman Feeley stated that the MBC is looking for a directive from the School Committee regarding the presentation for Town Meeting. Chairman Feeley stated that they are not prepared for the spring town meeting. Chairwoman Miller stated that it was always her impression that they were preparing for the Fall Town Meeting. Ms. Miller asked about the parking situation. Member Liddick stated that there has to be an understanding with all parties regarding the parking solution for the complex. Mr. Doug McCallum, Wallace Floyd was in attendance to discuss the high school project. He had several questions which he needed answered. 1. Which rooms need to be painted? The Committee stated that the rooms where work was occurring would be painted. 2. Doors — there are several doors that meet ADA compliance — and it was their intention of keeping the doors that comply. 3. Wood walls must be removed — they don't meet code. 4. Ponding on existing roof — adding tapered insulation so that it's drains to the interior roof drains. Existing drains are installed at random — it is their intention to modify the existing system so that the roof will perform the way it is supposed to work. There was discussion regarding the infrared survey that was done several years ago, which showed large areas of moisture. Mr. Mccallum stated that he fears that there will be damage and that this decking will have to be replaced. He recommended that this item be included as a base cost. 5. There was discussion regarding the specification for the roof and the possibility of hiring an independent inspector to monitor the roof installation. The Committee thought that this was a good idea. 6. The kitchen design has not been completed yet. Member Young asked about noise control with panels in the cafeteria. 7. Changes in the graphic arts room because of elimination of the program. The hood and ventilation system would be removed. 8. Science Rooms — presently do not meet current system. The neutralizing system needs to be enlarged to handle the flow from the current rooms. Member Young asked if there has been an examination of the existing pump station. 9. Mansfield Cable Studio and computer networking system for the additions. Mr. Parker asked if the raceways for conduits could be put in the rooms. The Committee read the letter for the specifications for the technology and electrical needs for the high school. The committee recommended that the conduit sized be increased to 1 '/4" from 1 inch. 10. Asbestos Demolition: to have any associated demolition work removed from the bid documents. The architect is reviewing this. 11. Phasing: phasing plans have not been developed yet.. Mr. McCullun stated that he would like to meet with the school principal. Mr. Parker stated that all emergency accesses must be maintained. 12. Bus Loop: This needs to be coordinated and it should be one of the first items completed. This has to addressed. Member Young asked about the strategy of bidding the projects. Mr. McCullum stated that he felt that you would get a better project if they were bid separately. He felt that if these two projects were combined then the complexity of the scope of the work would be beyond the ability of most contractors. MOTION: Send a letter to Keyes asking that the QMS bid be delayed for two weeks — May 7th so that we can have sufficient review time and that the High School will be bid no later than August. And to proceed immediately with Universal Engineering abatement work — so that we will not lose funding. DY/WM 5-0-0 Member Liddick asked about the abatement work at the High School. Send a letter to Keyes re: current abatement contracts for the high school and the middle school should be separated. Have Keyes come in on April 28, 1998 at 7:30 to go over the phasing, and coordination with the Robinson Change Order. Chairman Feeley stated that this committee will only answer technical questions but the school committee is responsible to present this project at town meeting. Member Liddick stated that code and SBAB changes with minor program changes have mandated the increases in the projects. There was discussion regarding the coordination of the comments. Keyes will be notified to pick them up on Wednesday the 22"d Member Young reviewed the sketch for the walkway. MOTION: Memo to have concrete sidewalk extended from existing on Wonderworks as shown on the original drawings in lieu of reinstalling the amphitheater. As well as to extend the sidewalk to the parking lot and to provide handicap access to this area. DY/KG 5-0-0 MOTION: To send a letter to R. Mangiaratti informing him that the Police Station Architect is non responsive based on correspondence, and therefore the MBC can close-out the projects and/or discharge the architect. Minutes: December 9°i, as amended DY/JL 4-0-1 (Gay) February 17'h, as amended DY/JL 4-0-1 (Feeley) March 3`d, as amended DY/KG 5-0-0 March 10"', as amended WM/DY 5-0-0 March 17"', as amended DY/KG 5-0-0 March 24"', as amended DY/WM 5-0-0 MOTION: To authorize the chair to send a discharge to the architect after he confers with Town Counsel. (DY/WM 5-0-0) ( MOTION: To approve Police Station change order No # 10 credit $706.00 and have a letter stating must be liens Requistion #10 - $46,623.33 MOTION: To send a letter to A. Christopher of Keyes Associates— hold payment for lack of payment for Crabtree & McGrath and Wallace Floyd (JL/WM) 5-0-0 MOTION: To authorize Jim Liddick to serve as acting chair while R. Feeley is on vacation. (VM/KG) MOTION: To pay CNM for additional electric work at the Police Station 5-0-0 Next meeting: work shop 4-28 — Keyes, School Committee — Budget/QMS Short list Candidates set interview schedule 5-5 Robinson — close-out Respectfully submitted, James Liddick — Clerk