HomeMy WebLinkAboutMBC 06/30/1998Municipal Building Committee rme.r.t
Minutes of June 30, 1998
Members Present: Richard Feeley, Chairman, Jim Liddick, Clerk ILD
Ken Gay, Bill Moore and David Young ('iF ss,.. , '_' E T TS
Eleanor McCarter, Secretary
Attendees: Ron Ponte, Project Engineer - Tata & Howard
Bob Morrison, Assist. Director DPW
Angela O'Brien, OSO
George D'Costa, Carpenters Union and supporters
Jim May, Wallace & Floyd
Meeting opened 7:00 p.m.
Water Treatment Facility — Ron Ponte indicated a projected start date of 8-10-98 and a
completion date of May 30, 1999. Water main from Elm St. to be completed by Town of
Mansfield, savings noted for town. Bob Morrison will provide contract schedule to MBC in the
morning. Re: Certified Payrolls, Ron and Bob will work out a reporting system and
communicate back to MBC. Bay State Gas charging $4800 to run the line for heaters. Amount
was noted as high. Bob and Mike Ahearn will work with them Bay State to reduce cost.
Richard Feeley noted to Ron that all documentation i.e. specs., certificate of insurance, bonds,
C.O.'s etc. are to be provided to the MBC for review before going to Town Mgr. Request also
made for Ron or representative to attend MBC meetings monthly for update. Re: Dewatering,
ground water will be high. No increase anticipated from contract figures. Re: Electrical voltage
issue raised by Ken Gay, plans are to install $1800 step down transformer to accommodate
appropriate need. Ron planning to negotiate a zero, change order. Ken Gay, MBC point person
for project, noted that he will be putting together a contact page for everyone working on project
w/telephone numbers, beepers etc.
Robinson School Furnishings — Angela O'Brien, OSO distributed and reviewed bid tab sheets.
$166,379.20 has been spent to date. Approximately $1000 additional expense anticipated to
cover various single back order items. The original budget was $250K. Angela noted that the
School Dept. made 2 budget cuts. Tax exempt # will be needed (W-9 form). Fax of awarded
vendors to be sent to Town Treasurer. Contract to be signed by Town Manager.
MOTION to accept furnishings as presented by OSO. DY/KG Passes 4-0
David Young noted that all deliveries for schools should be accepted by Walter Parker. Angela
will prepare a punch list and provide Municipal Building Committee with update.
QMS Bid Protest — George D'Costa, Carpenters Union and various union members, attended in
protest of awarding QMS bid to J.T. Callahan. They expressed concerns re: ability to finish job
under budget and violations on prevailing wages. Union members did not have any written
documentation of violations. Richard Feeley noted that based on the information in hand, MBC
has no basis to refuse the bid. He also noted to them that JTC had just completed the Robinson
School project in time and under budget. Rich agreed to follow up with research done by Ron
Ashton, Architect for Keyes re: any other problems found. Union members requested that MBC
in the future, review adopting a "union only" local ordinance.
J.T. Callahan — Steve MacCaffrie questioning monies being withheld on Robinson School
requisitions. Chairman, Richard Feeley noted that in reviewing documents with Ron Ashton,
there were various discrepancies found. Requisitions were returned to him for adjustment.
Discussion raised re: several items $ crossed out replaced with "warranty". Richard Feeley
stated he wanted to make sure work is completed. Revised requisitions were anticipated to be
received for approval by tonight, but have yet been received by MBC. Steve will follow up with
Ron Ashton. Re: Robinson in field, Steve MacCaffrie agreed to install sod per contract at
Robinson with 30 day warranty. His estimated cost $500.
QMS - Steve noted that he is waiting for notice to proceed from Town Manager. Re: staging
and storage space, request for approval to keep loam at DPW — Steve was asked to put request in
writing. Steve noted that football practice area in rear of school shouldn't be impacted.
MHS - Jim May, Project Architect, Wallace/Floyd reported no new activity since May. Waiting
for signed agreement. Re: MHS check approval, Art Christopher, Controller, Keyes Associates
unreachable. Request made to have Town of Mansfield issue 2 party check in future.
Re: Billing period - invoices from Keyes Associates for billing, should also include signed
billing from Wallace/Floyd. Specs construction document 90% completed.
Gen. Bid — Discussion re: best time to open bid. Signed contracts need to be in hand by 6-30-99
to receive 2/3 funding. Recommendation made by Richard Feeley to set up meeting with
School Dept., Selectman, and Fin. Comm. for their input on bid schedule, construction aspects
and finances.
David Young reviewed MHS drawings with the Municipal Building Committee and Jim May.
Issues discussed included: placement of additional parking spaces not included in plans
(recommendation to put in behind school.), location for access to roof, addition of air lock
doors, exterior lighting for exit areas, and replacement of water fountain outside auditorium.
MOTION to move forward to direct Jim May, Project Architect, to prepare Proprietary
Spec. for heating control using Johnson Controls. BMIDY Passes 5-0
Richard Feeley will put together back up information.
Re: Kitchen Food Services - Richard Feeley noted to Jim that there were some concerns re:
equip. that were not addressed at QMS. He asked that Bob McGrath be made aware of for
MHS.
Correspondence:
• Clerk of Works (QMS) — Resumes' due by 7-8-98. Resumes' reed to date in round two are
Sara Doherty & Michael Duff.
• OSO — Ltr. Acknowledging items received, authorized payment for Valley Communications.
Note 10 carts on back order ($700.) bill to come. Icon copier also rec'd — ok to pay.
• Copy of official bid results from Keyes Associates. Low bid awarded to J.T. Callahan.
• J.T. Callahan — C.O. #21dated 5-15-98 for $1475.00 for relocation of range in teachers
lounge and Robinson School hood exhaust noted from Keyes Associates as pending.
• Charter Commission — Letter from John D'Agostino.
• Tab Sheet — Received from General Contractor.
• Walsh Well Site/Compost Facility — Letter re: assignment of project rep.
• OSO — Summary of contracts to be awarded.
MOTION to approve minutes of 5-26-98 with changes noted. DY/BM Passes 5-0
MOTION to approve minutes of 6-2-98. JUDY Passes 4-0-1
Richard Feeley, hair Date